Teams - Secure your teams in Microsoft TEAMS as you create them

Tutorial

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One essential thing to understand when
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creating a new team in Microsoft Teams is
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that it automatically involves creating
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a SharePoint team site connected to it.
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It is in this SharePoint site
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that older documents to share
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within your team will be stored.
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At the time of the creation of the team,
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whether public or private,
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the initial choice does have an impact
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on the level of protection of the
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information and documents you wish
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to share with your coworkers in it.
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When you create a public team,
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everyone in your organization can join it.
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However, if you choose to create
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a private team.
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The level of security is higher.
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In fact, you get to decide who is part
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of the team and all employees who wish
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to join this team have to make a request.
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In both cases it is the rules set by
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your company for Team SharePoint sites
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there are applied to document sharing.
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If your organization allows it,
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your team members will be able to share
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documents in the teams SharePoint site
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with internal or external colleagues.
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Even if they are not part of the team.
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As the team owner you will not have
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visibility on employees who shared
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documents with people outside the team.
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Indeed, if you can view the members,
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an guests of the document
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at anytime in the settings.
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You will have to go into the options
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for sharing each document or folder
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to check if it has been shared with
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people outside the team. However.
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You can set up the SharePoint site
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underlying your team in teams to prevent
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the sharing of documents by team members.
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Start by creating a new
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private team in teams.
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Then open the linked SharePoint site.
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And go to the sites permissions.
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Then go to members sharing arrangements.
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By default,
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owners and members can share the site.
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As well as its documents and files.
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People with editing permissions can
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share files and folders on the site.
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You can restrict its access by allowing only
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owners to share the entire SharePoint site.
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However, to maintain as much control as
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possible over sharing your documents,
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choose to allow.
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Only site owners can share.
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This way your team members will only
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be able to share with people who
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already have access to the document,
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meaning team members.
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Or specific people.
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But you will need to approve this
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sharing request as the team owner.
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If you want to further restrict
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access to your teams documents,
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you can also disable access requests.
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This will prevent other employees
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from requesting access to
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your team and his documents.
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Your team members will also
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no longer be able to share
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documents with specific people.
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And will be restricted to
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sharing only with team members.

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RELATED COURSES

This tutorial is part of the following courses

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Security in teams

Every day, you use Microsoft Teams and you wish to better understand how to secure the documents and information you share with your employees? Discover in this course the various ways this software can protect your documents and information.

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