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One essential thing to understand when
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creating a new team in Microsoft Teams is
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that it automatically involves creating
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a SharePoint team site connected to it.
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It is in this SharePoint site
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that older documents to share
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within your team will be stored.
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At the time of the creation of the team,
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whether public or private,
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the initial choice does have an impact
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on the level of protection of the
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information and documents you wish
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to share with your coworkers in it.
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When you create a public team,
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everyone in your organization can join it.
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However, if you choose to create
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a private team.
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The level of security is higher.
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In fact, you get to decide who is part
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of the team and all employees who wish
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to join this team have to make a request.
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In both cases it is the rules set by
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your company for Team SharePoint sites
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there are applied to document sharing.
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If your organization allows it,
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your team members will be able to share
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documents in the teams SharePoint site
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with internal or external colleagues.
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Even if they are not part of the team.
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As the team owner you will not have
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visibility on employees who shared
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documents with people outside the team.
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Indeed, if you can view the members,
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an guests of the document
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at anytime in the settings.
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You will have to go into the options
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for sharing each document or folder
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to check if it has been shared with
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people outside the team. However.
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You can set up the SharePoint site
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underlying your team in teams to prevent
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the sharing of documents by team members.
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Start by creating a new
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private team in teams.
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Then open the linked SharePoint site.
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And go to the sites permissions.
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Then go to members sharing arrangements.
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By default,
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owners and members can share the site.
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As well as its documents and files.
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People with editing permissions can
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share files and folders on the site.
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You can restrict its access by allowing only
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owners to share the entire SharePoint site.
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However, to maintain as much control as
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possible over sharing your documents,
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choose to allow.
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Only site owners can share.
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This way your team members will only
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be able to share with people who
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already have access to the document,
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meaning team members.
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Or specific people.
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But you will need to approve this
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sharing request as the team owner.
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If you want to further restrict
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access to your teams documents,
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you can also disable access requests.
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This will prevent other employees
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from requesting access to
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your team and his documents.
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Your team members will also
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no longer be able to share
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documents with specific people.
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And will be restricted to
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sharing only with team members.
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