Microsoft Teams is a collaboration tool
or linked to share point and one drive.
We have seen before that when you add
a new team to teams a SharePoint site
connected to it is automatically created.
In particular it will be used to store
shared documents within this team.
But what about the files you shared during
your instant chats with your employees?
When you share a file in a conversation with
a coworker or group of coworkers, it is.
Add it to your one drive.
A folder is automatically created
in your personal storage space.
Once you have shared at least one
file in a conversation in teams.
All the files you have shared in your
conversations will end up in this folder,
regardless of who you have shared them with.
To find out who has access to a file.
Open the document access management panel.
You will find the list of people
with access to it.
You can of course share this
document again with other people.
Either by creating a sharing link or
by giving direct access to it as you
would for any document placed in your
OneDrive storage space by default.
When you share a file in a conversation
You cool worker or the group of
coworkers you shared it too will
have edit rights on it.
it is important to note that when you
shared document in an instant chat in teams.
You give your employees unlimited
time access rights to it,
as long as you do not remove the
document from your OneDrive storage
space or change their access rights.
So they can edit your document,
but it can also forward it to other people.
when it comes to document sharing
pay attention to the information
you give access to.
And share the right documents
with the right people.
if you have finished Co
editing on the document,
feel free to remove access to it.
And even remove it from your
OneDrive storage space if you have
also kept it in another place.
A SharePoint site E corporate server, etc.
This avoids long term access to documents,
but also frees up space on your
storage space. As a reminder,
you can find a list of all the documents
you have shared in an instant chat
with a coworker in the files tab.
Be aware, however,
that you cannot manage access
to your files from teams.
You have to go through one drive.