Teams - Understanding and securing information sharing in your instant chats

Tutorial

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Microsoft Teams is a collaboration tool
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or linked to share point and one drive.
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We have seen before that when you add
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a new team to teams a SharePoint site
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connected to it is automatically created.
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In particular it will be used to store
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shared documents within this team.
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But what about the files you shared during
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your instant chats with your employees?
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When you share a file in a conversation with
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a coworker or group of coworkers, it is.
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Add it to your one drive.
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A folder is automatically created
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in your personal storage space.
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Once you have shared at least one
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file in a conversation in teams.
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All the files you have shared in your
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conversations will end up in this folder,
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regardless of who you have shared them with.
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To find out who has access to a file.
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Open the document access management panel.
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You will find the list of people
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with access to it.
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You can of course share this
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document again with other people.
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Either by creating a sharing link or
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by giving direct access to it as you
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would for any document placed in your
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OneDrive storage space by default.
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When you share a file in a conversation
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in teams.
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You cool worker or the group of
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coworkers you shared it too will
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have edit rights on it.
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Also,
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it is important to note that when you
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shared document in an instant chat in teams.
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You give your employees unlimited
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time access rights to it,
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as long as you do not remove the
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document from your OneDrive storage
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space or change their access rights.
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So they can edit your document,
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but it can also forward it to other people.
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As always,
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when it comes to document sharing
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and collaboration,
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pay attention to the information
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you give access to.
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And share the right documents
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with the right people.
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Also,
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if you have finished Co
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editing on the document,
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feel free to remove access to it.
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And even remove it from your
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OneDrive storage space if you have
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also kept it in another place.
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A SharePoint site E corporate server, etc.
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This avoids long term access to documents,
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but also frees up space on your
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storage space. As a reminder,
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you can find a list of all the documents
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you have shared in an instant chat
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with a coworker in the files tab.
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Be aware, however,
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that you cannot manage access
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to your files from teams.
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You have to go through one drive.

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RELATED COURSES

This tutorial is part of the following courses

Pictogramme cours
Fee-based

Security in teams

Every day, you use Microsoft Teams and you wish to better understand how to secure the documents and information you share with your employees? Discover in this course the various ways this software can protect your documents and information.

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