SharePoint (Modern Sites) - SharePoint #1 - Getting Started with SharePoint Modern Experience

Replay

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Today I'm going to try to give you an
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overview like some kind of an introduction.
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Are you going to be the one in charge of
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migrating to SharePoint? OK OK Oh no.
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OK user as a user
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just for for you for yourself.
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OK, you're not gonna have to talk
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to people to help them or whatever.
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No, I don't think so.
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Perfect. So it's literally just for you.
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Perfect. Yeah. So far,
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what do you know about SharePoint?
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If you had to tell me,
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you know a few things,
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what is it for you?
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Uh, it would be like things to
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share all our files and everything.
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So to work in teams basically
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OK so mostly a tool that you would use
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to store your files and work on them.
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Yeah yeah, OK OK Well let's see what
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I can bring to that you're right,
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by the way, you're right,
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but it's not just that you know. Thank you.
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So my my plan today is basically I'm,
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I'm gonna talk about the architecture
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of SharePoint and I'm going to briefly
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mention what is called a hub site.
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It's something that it's it's gonna be good
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if you know the term and what it stands for,
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but it's not the most important.
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We're gonna do a an overview of what is this?
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What, what it is. You know,
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what can you actually do with SharePoint?
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Why would you use it?
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We're going to talk about
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document management.
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We're going to talk about using
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it on the computer.
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And using it on the computer is gonna be
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like what you used to do with SharePoint.
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You know, using them via the File Explorer.
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OK, but on the old SharePoint you use.
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They were already available on
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the File Explorer.
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I'm going to show you why it was available.
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What's the process behind it?
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Simple as that. OK, OK,
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so SharePoint is an extremely huge tool,
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basically that.
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We are going to find in.
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3 double w.office.com.
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Have you ever been on that website?
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Office you mean, yeah, office.com?
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Yeah yeah, sure sure perfect so
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you're familiar you know top left
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and you can find your SharePoint.
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SharePoint is a tool that will allow
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me to create websites pretty much OK,
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OK, it's going to allow me to
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create websites for my services.
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The companies, the branches.
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The teams, projects etc.
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On SharePoint this is the home page.
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And what's interesting is
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that you can create a website,
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a literal website you know, like this
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one is the one we're going to use later.
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It's the one for a sales team.
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It's an actual website with a URL,
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because sometimes people ask
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me where is the site saved.
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Is it a file?
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No, it's not a file,
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it's an actual website,
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but the the good news is you're not going
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to need to know any coding whatsoever.
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There you go.
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On the home page here,
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what am I going to find?
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So I'm going to find the site that I follow,
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so the sites with which
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I work most regularly.
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The ones on which I worked recently
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and pretty much you know every site
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that I have frequented recently also.
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Something to look for is
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this button right here?
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Create site if you do not have it.
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On your side,
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when SharePoint is available for you guys,
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it's just that your company decided
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not to allow users to create websites.
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OK, because sometimes it can happen.
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Companies basically have
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two ways of handling it.
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They can either let the button show and.
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Everyone can do it,
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but sometimes what happens that
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people create too many websites.
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Hmm obviously.
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But sometimes what they do is that they.
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They disabled the button and they
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set up some kind of a process.
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You know,
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uh,
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contact the IT team if you want
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to create a website or whatever.
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And on SharePoint on this website as well.
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Why would I create one?
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Basically I have two different
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options I can create what is called
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A-Team site or a communication site.
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The team site is going to be to collaborate.
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Basically it's a side.
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Do you work with a team or by yourself,
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Sophie.
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Uh, move I. I worked with several teams
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and, uh, I am myself a department so
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OK. Well, imagine you
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have your team number one.
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You can create a site on for your team
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number one, on which we'll put every
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document that you guys are going to need.
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You can also create and I will
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approach this notion in this session.
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Today you can create content.
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Every site has a home page.
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You know, like when you go on Wikipedia,
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there is the home page and this home page.
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Can be customized. OK, which would allow me.
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Let's say I'm part of the number one team.
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When I go on the website on the home page,
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well, you just put a link saying ohh guys,
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well done for this.
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This is the new link for the new file.
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The.
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Recent news that I should
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know as a member of Team #1?
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The idea of a team site is
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everyone is at the same level.
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What do I mean by that?
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We do this to collaborate?
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OK, it's we have to work together.
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Uh, it's not just you doing the
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work and me reading stuff. Hey.
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And then you have the communication site.
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This one is a bit different.
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The communication site.
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This one is not going to collaborate.
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It would for example be
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used to promote an event.
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Or the company you.
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You could have a communication
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site for your whole company.
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So for I'm guessing you still work for
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the court or something else maybe?
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Oh no, no, I mean something else. No.
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OK, well, you would have a
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website for the whole company.
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On which, well, a few few people you know,
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if you look at this few content
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office and many site visitors.
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On the communication side,
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this would be where,
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let's say this CEO tells us,
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uh, from now on due to COVID-19
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we will have to wear a mask.
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OK, here is the new COVID chart.
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Stuff like that.
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OK, so the team select everyone works
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alongside together the communication side.
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It's mostly a few people creating
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stuff and the others can read one.
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I insist on this look.
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Engage dozens of thousands of viewers.
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OK, this is very important.
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Imagine a company like like Microsoft
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where you could have a communication
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site for Microsoft friends.
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On which every single employee of
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Microsoft in the country can access
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information regarding the whole company.
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OK, and is this possible
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for several countries?
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Yes, yes. You can create look if I do
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communication site. I'm gonna do this.
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Yeah, what I mean is like I'm I'm
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not obliged to create different
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side for every uh country or
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every territory we are in right?
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That could be like for a good
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global even if we are not in
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the same entities like even if
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we are in different branches.
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So this yes this can be, but you're gonna
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have to be careful with the language.
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Yeah, are we gonna choose English or are we
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going to choose something else and also?
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And that is not something we're going
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to be able to talk about today.
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But on SharePoint basically you
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can you know on Microsoft Teams.
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Have you been working with teams
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for a long time now? Yeah, OK.
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So if you are part of a team you
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can see everything. If you're not,
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you can't see anything correct? Well,
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on SharePoint it's not as binary as that.
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It's not black or white on SharePoint.
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Let's say you have 3 colleagues.
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You can. In one folder have three files.
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And say that I can only see my file.
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Daniel can only see his file.
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Dinner can only see her file.
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Hmm,
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like a location, right? So differently,
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exactly if you take the if you
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get this picture, it's on teams.
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It's really black or white.
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You either do or don't on SharePoint.
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It's with a scalpel pretty much OK, OK?
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I'm not going to create a slide
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cause I've got so many already
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and up there already furnished,
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so that's perfect.
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Let's go on this one.
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The. Wait, sorry, let's go with this one,
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yeah? O the notion of.
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Inside our communication site,
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no matter which one you choose,
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the things I'm going to show you from now
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on are the same whether it's on a team
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site or a communication site, all right.
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OK. As you can see this one.
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Sales team it has this logo on it
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because it's actually a team site.
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Did you know that when you create a
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team on teams that that's a mouthful?
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You actually create a SharePoint
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site at the same time.
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OK, well let me let me use this for you.
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Because this is something
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that you're gonna need to.
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Up you know it didn't go. Yes,
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I know. Fairpoint perfect so.
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Basically what happens?
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I'm gonna do this, sorry.
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There we go when you create a teams,
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let's say uh team. Alpha.
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Many people, as I always say,
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Microsoft Office is like a spider web.
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You rarely do one thing,
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even if you don't know it, you know.
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Well, what if I told you that
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when you create the team alpha?
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You actually create one.
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2. 3. Four other things.
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Do you know which ones?
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When it's an entity in terms,
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I mean the canal maybe and. Yeah, good,
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good idea. But no, no, no, no.
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Because the the channels,
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you know on the teams,
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they are things that you have to
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create here the the four things
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that will appear automatically.
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Yeah, well so uh teams, uh,
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team on the same team on
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SharePoint and SharePoint is,
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uh, I understood it was linked.
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And an outlook as well I guess.
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No, let me a good guess, but Nope.
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So we would have this SharePoint
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site team alpha you also get.
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A OneNote. For your team,
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you also get a planner.
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Do you know this app?
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No, it's to handle all your daily tasks of
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you and your team. Write the weather by.
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No, it's vice something else again, it's, uh.
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This one planner.
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OK yes yes. Yeah I got it. Yeah OK,
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so that that's gonna be a
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planner for your team alpha.
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And also. A power BI workspace,
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but this one it's another story.
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But you know, just to just to
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say you really do one thing.
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So. What you have to know.
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So when you create your
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team alpha you create.
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Your SharePoint site, but what if?
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I go to SharePoint.
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SharePoint, my apologies.
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There we go. I create a site.
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I create a team site.
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Then I called him alpha.
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Do you think that it's going
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to create a teams team alpha?
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No, in this way no.
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And while you're right, it works only.
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One way. Because sometimes people ask me.
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So if I do it one way, it works.
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If I do it the other way,
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it's gonna work. No, no, it's not.
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You can make it happen,
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but it's a process that you have to start OK.
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It's not automatic. OK. End.
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As we said on. SharePoint.
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We have team sites. And.
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Communication sites.
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And when you do this this process,
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it's always going to be.
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Eight team site. It is never going to
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be a communication site. OK alright?
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Yeah, so if I understand correctly
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everything I will modify on
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SharePoint, every document will
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not be updated in the teams.
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On this one, if I go on Team Alpha, yeah.
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What, so if I'm on Team
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Alpha that comes from this?
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Hmm, well whether I use SharePoint or tips,
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it's the same thing.
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If you modify a document from Team Alpha
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and I modify from SharePoint Team Alpha,
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it's the same thing.
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It's the same place,
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it's it's another window.
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To take a peek.
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Dates, uh, any document. Anything
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I publish any UM contents actually
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yes, because and that that's
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something else actually.
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Because you told me you've
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never used SharePoint well,
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only in your other job, right?
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Never online.
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Well, what if I told you you
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have been using SharePoint for
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a long time without knowing it?
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Good news, yeah,
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that's the good news.
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To work with teams right here.
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Oh yeah, yeah, sometimes
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I have it on my computer.
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It's easier with that.
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That's, uh, yeah yeah,
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use it online sometimes.
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Perfect. Well take a look at this so
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you have the channels and you have
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files correct yeah. This the files.
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It's SharePoint actually. OK yeah,
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look at this three dots open in SharePoint.
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OK teams is basically.
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A storage section of SharePoint.
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Mm-hmm wrapped with chats.
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Messages. Calendar.
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Hmm, web conference etc.
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But you have been and if in your
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company you have people saying
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Oh my God SharePoint is new,
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I'm scared it's so complicated you
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can tell them you've been using it.
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Without knowing it, OK?
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What's sorry, I haven't question
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what is the legal duration of her
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archiving and documents on SharePoint.
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Is this something we can modify?
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For example, if I put,
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I want to to let it 10 years
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or 15 years instead of five.
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Is it possible
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so it's not something that you?
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Personally, we'll be able to modify,
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but it's something that can
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be changed by the company.
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Yes, yeah, OK like.
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On here look the team will expire.
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Hmm, it's something that can be done.
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Because I get tired of having too
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many things. So I created, uh,
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some experience expiration policies.
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Yes, OK, really useful.
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OK, so and and do you know by default how?
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How long? Uh, archives, uh,
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documents and things remain,
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so I honestly I'm not sure,
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but I'm pretty sure that if
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you do not change anything,
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it's just going to stay there.
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OK, OK, full stop, OK,
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but I could be wrong on this one.
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OK, OK. Thanks.
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Is all I know it's it's like a lot of,
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uh, theory to start. No, no it's OK.
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It's alright everything OK yeah perfect
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perfect so let's go back to my sales team.
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How could you realize if you are on a?
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Team site or a communication site?
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Well, first of all I have the teams logo.
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I'm on a team site,
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a communication site.
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Is going to look.
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Like this so you have no teams
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logo and the tabs are horizontal.
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OK, OK on the team side.
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They are vertical. Hmm, OK the.
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The principles behind all of that
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are exactly the same on each website.
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If you take a look, you have home.
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We have home. It's a home page.
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This home page can be personalized if
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we take a look at my website Yosemite.
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Look what I did here.
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Logo, buttons, weather.
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Timer. Pictures, videos, maps.
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You can do a lot of things.
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The idea behind this is basically.
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So that people who are part of my
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Yosemite projects when they log on
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this website they have here all the
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info they need. OK, you can have list.
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Have you ever seen SharePoint lists? Uh, no.
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It's to handle basically, uh, element.
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It's a bit like accent,
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you know, like this.
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This is a.
00:19:51
There's some kind of a list where we
00:19:53
put every problem we've faced so far.
00:19:57
I I see it's in French, if you
00:19:59
prefer to do this in French iterator,
00:20:00
so for me and don't worry.
00:20:03
Oh, thank you very much.
00:20:04
Yes indeed. This one is in French.
00:20:05
Unfortunately not unfortunately,
00:20:06
because I don't mind,
00:20:08
but I have to do this one in English,
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especially because I'm recording.
00:20:12
It's alright for you. OK,
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no, no worries. I actually enjoy
00:20:16
speaking English, trust me.
00:20:19
We we really do have English session,
00:20:22
so it's a it's always a always
00:20:25
a pleasure. You see video?
00:20:28
Yes, Sir. No, Sir. Go ahead.
00:20:31
As this list you were speaking about,
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then, uh, it's uh on SharePoint,
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something that I can create.
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For example, uh, distribute and
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describe task problems and and like
00:20:43
do as yes kind of text task planner
00:20:46
Microsoft. Well, I I wouldn't
00:20:47
use it to plan the task because
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you have something like planner
00:20:50
for that it was made for that.
00:20:52
Yeah but 100% basically.
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I'm on my home page in here new list.
00:21:02
I also have.
00:21:05
Libraries. OK. With my folders,
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my files. I can create new ones.
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Have you? I'm guessing because you
00:21:18
already work on teams you've been
00:21:20
for a long time now that you are
00:21:22
used to working at the same time
00:21:24
on the same document with others.
00:21:27
Yeah, yeah, perfect.
00:21:30
Do you know how to use the
00:21:32
version history of files?
00:21:34
Uh, yeah, yeah.
00:21:38
Perfect. What is the same thing here?
00:21:39
Basically three dots.
00:21:42
Yeah, version history.
00:21:44
OK, OK or you can do.
00:21:47
They directly from the yeah,
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yeah, fine info, version history.
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You cannot. Like restore a document
00:22:00
to a previous version if someone else
00:22:04
is on the document. Yeah OK, OK.
00:22:11
In your libraries because.
00:22:13
By default you will have so
00:22:15
a home page and a library.
00:22:17
If I go on my sales team,
00:22:18
what do I have a home page and a library?
00:22:22
No problem on which you can
00:22:25
create folders to create some to
00:22:28
basically have things tidied up.
00:22:30
So that everyone can find their way out.
00:22:34
If you want to make life easier,
00:22:36
easier for your colleagues with us.
00:22:40
Pinned to the top. OK.
00:22:44
And then your file is at
00:22:46
the top for everyone to see.
00:22:48
But be careful because if
00:22:50
you start doing this.
00:22:52
The aim is not to have 50 documents here.
00:22:54
Yeah, of course, yeah.
00:22:56
So three dots edit bin and bin.
00:23:01
When you're done with it.
00:23:04
You can also filter the documents from here.
00:23:07
Should you need to.
00:23:10
Just so you know, again,
00:23:11
this is not something I believe you're
00:23:13
going to use to need to use at the
00:23:15
beginning of your SharePoint adventure,
00:23:17
but you have a library and look,
00:23:19
you can create other libraries.
00:23:24
SharePoint is a. Really deep. Deep too.
00:23:30
Basically, and the idea is that before.
00:23:35
I don't know if you'll be, uh,
00:23:36
if you're in touch with the people
00:23:39
who are going to open SharePoint,
00:23:41
but the idea is to create an
00:23:44
architecture for your company.
00:23:47
Like? I told you I was going to
00:23:50
mention what's called a hub site.
00:23:52
A hub site is this bar right here?
00:23:56
OK, this bar allows me.
00:23:59
Basically we have this one,
00:24:01
your semi colon.
00:24:02
Which would be the website of my company,
00:24:05
the general website?
00:24:08
And from this general website
00:24:10
I can access the topics,
00:24:12
the English version,
00:24:13
the Yosemite,
00:24:14
the thematic or the information.
00:24:18
To make it simple, I like to tell people
00:24:20
to think about the flower because.
00:24:25
Up we have right here.
00:24:32
The hub. OK so the hub would be.
00:24:38
Company site.
00:24:43
Most often. Communication site.
00:24:47
OK. I'm going to redo it.
00:24:52
There we go. Oh that's ugly.
00:24:53
Oops, hmm, I can do better.
00:24:56
I can do better than that.
00:24:57
So white flower, yes.
00:25:01
In my defense, I don't have a mouse.
00:25:02
Right now it's charging using the trackpad.
00:25:06
And the so the idea you know so far
00:25:08
is to allow people to come from me.
00:25:10
And from here you have the petals.
00:25:12
Yeah, up up, let's finish my
00:25:16
flower one here one here 1 here.
00:25:21
And you would have.
00:25:24
Marketing website. HR.
00:25:29
UH-222 what do we have, uh?
00:25:32
Now, indeed, etcetera.
00:25:37
A hub. Is the notion of telling
00:25:41
SharePoint that this website?
00:25:44
Is the central fault telling
00:25:46
SharePoint it's the central part?
00:25:49
Is going to have as an effect to put.
00:25:52
This site. 1st on the line.
00:25:56
OK. The notion something
00:25:58
I must insist on is you.
00:26:01
Do not look if I go on
00:26:04
SharePoint create site.
00:26:05
There is no hub right here.
00:26:07
Yeah, yeah, only the company can do it right
00:26:09
exactly. Only the company which
00:26:11
is really good news for you.
00:26:13
That's something less
00:26:14
to do for you, you know.
00:26:19
So that's important to know,
00:26:21
and the hub can be a team site.
00:26:23
It can be a communication site.
00:26:24
It does not matter.
00:26:27
OK, and let's say your company says OK,
00:26:31
this website is going to be the
00:26:33
hub and then they have to tell
00:26:36
SharePoint that marketing is a pattern
00:26:38
of the hub that HR is with it.
00:26:41
That R&D is with it.
00:26:43
That way you and your colleagues.
00:26:46
You have. One link.
00:26:52
Uh, yeah.
00:26:56
To your general.
00:26:59
Come on there we go sorry no problem.
00:27:03
To your general company website and from
00:27:06
this one you can enter the website.
00:27:09
For your team, which also means you know,
00:27:12
I told you that on SharePoint
00:27:14
it's basically a scape,
00:27:15
the the rights of access have to be.
00:27:18
Well thought out.
00:27:20
Yeah, because it means that
00:27:22
you have to make sure that.
00:27:24
If you are not part of the Yosemite project,
00:27:27
if you click here you can't
00:27:29
access the Yosemite project.
00:27:31
OK, OK, OK.
00:27:35
I don't SharePoint.
00:27:36
Not only do you have. On pages.
00:27:39
You can also create content like.
00:27:42
Let's say I'm going to
00:27:44
start the project B56.
00:27:45
Well take a look.
00:27:48
You can create. This.
00:27:51
A whole page dedicated to the topic.
00:27:59
It's really the idea of
00:28:01
creating content basically. OK,
00:28:03
OK, Umm I do have questions.
00:28:09
Since, uh, for example,
00:28:11
imagine that the next week I will have,
00:28:14
uh, a new assistant, uh, how can I,
00:28:18
uh, allocate rights and myself?
00:28:21
Or should I have to tell it to,
00:28:22
uh, the teams that will implement
00:28:26
SharePoint for us to the migration?
00:28:28
Or how? How can I do
00:28:30
well? You have two ways of doing that,
00:28:32
and it depends on your company.
00:28:34
It depends on what they
00:28:36
choose in some companies.
00:28:38
They're going to say, well, Sophie,
00:28:40
the Yosemite project. It's yours.
00:28:42
You are the owner of the website Mm-hmm.
00:28:45
OK if if so well you will
00:28:50
have to say Saa's up.
00:28:53
Let me welcome you to the Yosemite projects.
00:28:56
You will have to go.
00:28:59
Top right side permissions OK.
00:29:05
And add own.
00:29:07
OK but and we have a whole session
00:29:10
the this is #1 on SharePoint
00:29:12
the number 3 is about right,
00:29:14
by the way.
00:29:14
So yeah,
00:29:15
OK perfect yeah. So this will
00:29:16
be covered. That's a good
00:29:17
yeah. But just so you know sometimes
00:29:19
in companies because I've been
00:29:20
working with a lot of companies,
00:29:22
especially regarding SharePoint.
00:29:23
Sometimes what they say is OK.
00:29:25
Sophie, this is your.
00:29:27
Project you are the owner,
00:29:29
but in order to add or erase people you're
00:29:34
going to have to go through this team,
00:29:37
the IT or whatever.
00:29:39
OK, here is the process so
00:29:40
I can't tell you it's really
00:29:42
going to depend on your company.
00:29:44
OK, OK, and another question,
00:29:46
if I do it myself for example,
00:29:48
but imagine like in one year I
00:29:51
quit the company or something.
00:29:54
Just modify this after my departure.
00:29:57
I mean they have to connect my
00:30:00
account or would they be able to
00:30:03
do it by the team or something?
00:30:06
Well, the. I don't have every access I could,
00:30:10
so I can't guarantee that the IT team
00:30:12
could do that, but that that's a good.
00:30:16
Question because basically whether it's
00:30:18
SharePoint or teams and actually I I
00:30:21
would invite you when we're done to check
00:30:23
your teams and you know you can see if
00:30:25
you are the owner of a team on teams.
00:30:28
Always have two owners.
00:30:31
OK always yes 100%.
00:30:36
OK, because otherwise let's say Yosemite.
00:30:39
I'm not the owner.
00:30:40
What am I on this one with
00:30:43
Stephen Watson? Uh.
00:30:49
I think I put myself as a.
00:30:52
Because, you know, as as a trainer,
00:30:54
I use several profiles. Ohh yeah,
00:30:58
I put myself as an owner right here.
00:31:00
OK, OK. Big, because basically at
00:31:05
first I created Yosemite with him.
00:31:08
But if I wanted to truly show you what
00:31:10
you could do on SharePoint with Steven,
00:31:12
I have to, you know, put myself as not
00:31:16
OK. OK, so you can have several profile
00:31:19
and I saw that and I come back of what
00:31:22
you were saying earlier so that we can do.
00:31:26
Actually it's very library
00:31:28
meaning like for example.
00:31:31
For finance team, when we have to take
00:31:34
care of finance of several Philia,
00:31:37
uh, several branches?
00:31:39
Uh, for example, I can create a library for.
00:31:42
I don't know China and other library
00:31:43
for India and there's only a library.
00:31:45
I mean it will.
00:31:46
It's like it's on the same server or
00:31:49
it's like it's different servers kind
00:31:51
of so. You this is another excuse
00:31:55
for me to show my drawing skills.
00:32:00
No problem. Thank you.
00:32:04
I I love SharePoint because you know,
00:32:07
it's one of the sign.
00:32:08
This is a question that requires thinking.
00:32:10
You have two ways, two options.
00:32:13
So. Uh, I'm not going to do that.
00:32:17
Let's go here, yeah?
00:32:24
Option. 1.
00:32:30
Option 2. You could have.
00:32:35
1SP4 SharePoint OK. It's, besides,
00:32:39
uh, what branch would it be?
00:32:42
Would it be uh finance uh yeah
00:32:44
finance finance OK perfect finance.
00:32:50
And on this finance SharePoint have.
00:33:01
Three different libraries,
00:33:03
one for French, one English.
00:33:07
One Chinese OK Ohh you
00:33:11
could have. Finance, ESP.
00:33:16
Friends. Finance SharePoint English.
00:33:22
Finance SharePoint. Chinese.
00:33:26
Have three different entities.
00:33:29
OK, each containing the difference.
00:33:32
Where is it well?
00:33:34
It's a matter of how much you know the tool,
00:33:36
because doing. Option one.
00:33:41
Would mean because you have fewer
00:33:44
places where to put your documents
00:33:47
that you have to create more roles.
00:33:50
OK, with the access it's more complicated.
00:33:53
OK. Yeah, it's that means in
00:33:55
the first option. Uh, sorry,
00:33:58
uh, just to be sure that's, uh.
00:34:01
For example, France can see that
00:34:03
English exist and can see that
00:34:05
Chinese exist, and maybe you can.
00:34:07
Actually, this would mean that you have
00:34:09
to go on the site for finance and say,
00:34:13
OK, let me create a new group
00:34:16
for French people so that they,
00:34:18
if you are in the French people group,
00:34:20
you can only see French library.
00:34:22
Same for English and for Chinese.
00:34:25
Yeah, so I have to create different group
00:34:27
and inside group different rights exactly
00:34:30
yes. So you have fewer places to
00:34:33
manage but the rights are more
00:34:35
complicated whether for option two
00:34:38
it's you have three different places,
00:34:41
but all you have to do is put the
00:34:43
French people on the French side.
00:34:45
English, English, Chinese,
00:34:46
Chinese pretty much
00:34:48
and I can put people in my group in
00:34:50
option 2 having access to all of them.
00:34:54
Yes, you you you could.
00:34:56
OK or people having access to only some of
00:34:58
them or some parts inside some of them.
00:35:00
Yeah, we could say that, uh, you and I.
00:35:03
Basically we are, uh,
00:35:05
the managers and we can give ourselves
00:35:08
complete access to absolutely everything.
00:35:11
OK, yes, actually this would be
00:35:15
required because otherwise if.
00:35:17
Suddenly the Chinese market tells us, OK,
00:35:19
the library doesn't work where one of us.
00:35:22
Has to be able to go there and sort it out.
00:35:25
Hmm, OK, OK.
00:35:28
OK, that's good to know.
00:35:31
And the final thing Sophie.
00:35:34
Very easy because you've worked with
00:35:36
it so far in the library sometimes.
00:35:40
What you can do?
00:35:42
Let me go on, uh, budget.
00:35:46
You can sync synchronize.
00:35:49
The idea of synchronizing what is it?
00:35:52
It's basically you are going to put.
00:35:56
See, I have one drive. Well.
00:35:59
If I synchronize this. OK, open.
00:36:06
Oh no, I'm not. I'm not gonna.
00:36:08
I forgot the password.
00:36:09
You can synchronize with one. Yeah,
00:36:11
can you synchronize with anything else,
00:36:13
like for example with the hard
00:36:15
the server or or anything else?
00:36:17
No, all all it's going to do is right here.
00:36:20
It's going to create a new tab for
00:36:23
SharePoint and instead of having to go to.
00:36:27
Office.com SharePoint sales team budget.
00:36:31
You will have. Budget right here. OK OK.
00:36:38
Be careful because when you do that,
00:36:40
the idea is not to synchronize everything.
00:36:44
The idea is to synchronize the
00:36:47
folders the projects on which
00:36:49
you are currently working. OK.
00:36:52
And, uh, let's imagine that I still
00:36:55
have people working on the server,
00:36:58
like on on the the hard physical server.
00:37:03
This won't be saved
00:37:04
automatically in SharePoint.
00:37:07
No, absolutely not.
00:37:08
Indeed, if you have a team of five people,
00:37:11
four of you are working on SharePoint and
00:37:13
I'll show up telling you ohh yeah Sophie,
00:37:15
I finished everything.
00:37:15
I put it on the server well and
00:37:19
by myself on the server.
00:37:20
These are two different entities.
00:37:22
They are not synchronized.
00:37:24
OK OK, hence the importance of
00:37:28
really communicating in the company.
00:37:30
When you do such things and
00:37:33
say and tell people when you.
00:37:35
Get access to office SharePoint etcetera.
00:37:38
Start working with it right now.
00:37:42
Because if you keep working on the servers,
00:37:44
you're by yourself, yeah?
00:37:47
Mm-hmm. And this for me.
00:37:50
Sophie is introduction to SharePoint.
00:37:53
OK, thank you very much.
00:37:54
It was a very interesting session.

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