As part of your mandate as project manager,
you must hold a project kick-off meeting with your client and various colleagues.
Unfortunately, the availability of your client
does not allow it to return to its primary site to attend this meeting.
What are your means of action?
When the project starts,
it is imperative to meet the deadlines from the beginning.
Should you get closer to your client with your various colleagues?
Steering a project is not improvised and requires awareness of significant risks.
Before each start,
I create a new project in the Project online application.
I will first tag the project by clearly specifying what has to be done.
I will then distribute the work among my colleagues
within the deadline stipulated in order to maintain the project schedule.
Visualizing the smooth running of the whole
is a plus that allows one to be reactive in case of difficulty.
Other states allow you to save valuable time
and to have access to accurate information
such as different costs or even the monitoring of assignments.
Secondly, I invite all project stakeholders to a meeting.
One of my partners is unavailable
and can only be reached via a web conference.
I set up the meeting because I cannot expect more if I want to meet deadlines.
On the day of the meeting,
the participants are connected.
They manage this easily using the link provided in the invitation.
After welcoming everyone,
I want to gather everyone's ideas.
To make my search for ideas more efficient,
I run my brainstorming session with the Skype Whiteboard.
Satisfied with this exchange,
I would treasure all these ideas
and I'll be able to revert to them later
without the risk of forgetting something important.
To better understand the joint project,
I share my Gantt chart with all participants
To summarize extensive information contained in this presentation meeting,
I have collected everything in a PowerPoint presentation that I disseminate to everyone.
Another person wishes to intervene by introducing an interesting element.
I then give that person the role of presenter.
Steering a project with the Project online tool
ensures efficient control and minimizes the risk of errors.
The delineations of each task and each resource are clearly defined.
Finally, enrich you meetings with the web conference tools
that allow you to make seamless progress
and increase the quality of your collaborative work.