Skype for Business - Organise meetings for new projects

Use Case

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As part of your mandate as project manager,
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you must hold a project kick-off meeting with your client and various colleagues.
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Unfortunately, the availability of your client
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does not allow it to return to its primary site to attend this meeting.
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What are your means of action?
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When the project starts,
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it is imperative to meet the deadlines from the beginning.
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Should you get closer to your client with your various colleagues?
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Steering a project is not improvised and requires awareness of significant risks.
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Before each start,
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I create a new project in the Project online application.
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I will first tag the project by clearly specifying what has to be done.
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I will then distribute the work among my colleagues
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within the deadline stipulated in order to maintain the project schedule.
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Visualizing the smooth running of the whole
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is a plus that allows one to be reactive in case of difficulty.
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Other states allow you to save valuable time
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and to have access to accurate information
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such as different costs or even the monitoring of assignments.
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Secondly, I invite all project stakeholders to a meeting.
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One of my partners is unavailable
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and can only be reached via a web conference.
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I set up the meeting because I cannot expect more if I want to meet deadlines.
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On the day of the meeting,
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the participants are connected.
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They manage this easily using the link provided in the invitation.
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After welcoming everyone,
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I want to gather everyone's ideas.
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To make my search for ideas more efficient,
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I run my brainstorming session with the Skype Whiteboard.
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Satisfied with this exchange,
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I would treasure all these ideas
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and I'll be able to revert to them later
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without the risk of forgetting something important.
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To better understand the joint project,
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I share my Gantt chart with all participants
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To summarize extensive information contained in this presentation meeting,
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I have collected everything in a PowerPoint presentation that I disseminate to everyone.
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Another person wishes to intervene by introducing an interesting element.
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I then give that person the role of presenter.
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Steering a project with the Project online tool
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ensures efficient control and minimizes the risk of errors.
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The delineations of each task and each resource are clearly defined.
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Finally, enrich you meetings with the web conference tools
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that allow you to make seamless progress
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and increase the quality of your collaborative work.

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