Word 2016 - Optimize the use of word processing

Time Length Icon 45:00 Video Icon 65 videos
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Discover key changes in Word 2016 that improve long document handling.

Teaching Format:

  • Remote e-learning training session
  • Interact live with your trainer throughout the e-learning session. Ask questions and discuss points as they arise

Training aims:

  • Create long documents in Word 2016
  • Discover the many timesaving features of Word 2016

Training content:

  • Reminder about styles
  • The navigation pane
  • Displays
  • Find and replace
  • Reorganise titles and contents with a simple click
  • Insert a table of contents
00:00:10
Hello and welcome to this Office 365 training.
00:00:14
The session we are going to start is part of a topic called: "Get Started with Office".
00:00:22
The subject of the session itself is "Optimize the Use a Word Processing".
00:00:31
It means we're going to use the Word processing of the Office 365 suite,
00:00:36
which is Microsoft Word.
00:00:38
Welcome to this session,
00:00:39
My name is Charles Bonachera and we're going to spend the next 30 to 45 minutes together.
00:00:46
What will we see during this time range?
00:00:50
Here is the plan of the session:
00:00:52
We will have an overview of the styles in Microsoft Word.
00:01:00
Then we will see how you can arrange titles and text content in one click.
00:01:07
Then we will have a closer look at the navigation pane.
00:01:12
where you will find Search and the possibility to replace words in your document.
00:01:20
We will see that you can correct automatically words and grammar
00:01:27
in your document.
00:01:29
At the end, we will see how to insert a table of contents
00:01:32
if you have a lot of documents with different chapters, for example.
00:01:38
We will see that together in a few minutes.
00:01:42
The goal of this session is to see how you can optimize the creation of large documents with Microsoft Word.
00:01:51
Let's go, for that we open Word.
00:01:58
Here it is.
00:01:59
That's the opening page of Word,
00:02:05
the welcome page of Word.
00:02:10
You can see recent documents open by me.
00:02:17
If this is the very first time that you open Word,
00:02:21
of course this list will be empty.
00:02:23
On the right part of this page, you find a list of templates
00:02:33
that you can use as basis for a new document.
00:02:40
In the Suggested searches, you have "Business" document,
00:02:45
"Industry" document, "Personal" document, "Design Sets", etc.
00:02:51
For the purpose of this session, we will start with a blank document
00:02:56
to see how you can optimize the use of Word processing.
00:03:08
Let's start by adding a title to the document
00:03:13
that we call "The title of the document".
00:03:21
or "The Tale of Taliesin" for example, which is quite good.
00:03:31
First thing that you can use,
00:03:34
I start with the title and then I will copy and paste a lot of documents here
00:03:41
that I have already copied.
00:03:44
I paste it in my document to do as if I was writing a long document.
00:03:55
I've taken these texts from Wikipedia on something long enough to be valid for the purpose of this session.
00:04:08
My name here is "Tale of Taliesin"
00:04:10
and I have a long text already formatted or not.
00:04:16
That's what we're going to discover.
00:04:18
First, let's have an overview of the styles.
00:04:22
If you look in the tab,
00:04:25
You already know the tabs File, Home, Insert, each tab being the subject of the topic contained.
00:04:38
Insert, Design, Layout...
00:04:40
Here in the Home tab,
00:04:42
you will find several commands at your disposal.
00:04:49
Here you find a group called "Styles".
00:04:54
Here is the first one, you can see "AaBbCcDd",
00:04:58
and you see "Normal".
00:05:00
it means that this one has been selected and is normal.
00:05:04
If you want this to be the title of something, you can choose "Title" directly.
00:00:10
Hello and welcome to this Office 365 training.
00:00:14
The session we are going to start is part of a topic called: "Get Started with Office".
00:00:22
The subject of the session itself is "Optimize the Use a Word Processing".
00:00:31
It means we're going to use the Word processing of the Office 365 suite,
00:00:36
which is Microsoft Word.
00:00:38
Welcome to this session,
00:00:39
My name is Charles Bonachera and we're going to spend the next 30 to 45 minutes together.
00:00:46
What will we see during this time range?
00:00:50
Here is the plan of the session:
00:00:52
We will have an overview of the styles in Microsoft Word.
00:01:00
Then we will see how you can arrange titles and text content in one click.
00:01:07
Then we will have a closer look at the navigation pane.
00:01:12
where you will find Search and the possibility to replace words in your document.
00:01:20
We will see that you can correct automatically words and grammar
00:01:27
in your document.
00:01:29
At the end, we will see how to insert a table of contents
00:01:32
if you have a lot of documents with different chapters, for example.
00:01:38
We will see that together in a few minutes.
00:01:42
The goal of this session is to see how you can optimize the creation of large documents with Microsoft Word.
00:01:51
Let's go, for that we open Word.
00:01:58
Here it is.
00:01:59
That's the opening page of Word,
00:02:05
the welcome page of Word.
00:02:10
You can see recent documents open by me.
00:02:17
If this is the very first time that you open Word,
00:02:21
of course this list will be empty.
00:02:23
On the right part of this page, you find a list of templates
00:02:33
that you can use as basis for a new document.
00:02:40
In the Suggested searches, you have "Business" document,
00:02:45
"Industry" document, "Personal" document, "Design Sets", etc.
00:02:51
For the purpose of this session, we will start with a blank document
00:02:56
to see how you can optimize the use of Word processing.
00:03:08
Let's start by adding a title to the document
00:03:13
that we call "The title of the document".
00:03:21
or "The Tale of Taliesin" for example, which is quite good.
00:03:31
First thing that you can use,
00:03:34
I start with the title and then I will copy and paste a lot of documents here
00:03:41
that I have already copied.
00:03:44
I paste it in my document to do as if I was writing a long document.
00:03:55
I've taken these texts from Wikipedia on something long enough to be valid for the purpose of this session.
00:04:08
My name here is "Tale of Taliesin"
00:04:10
and I have a long text already formatted or not.
00:04:16
That's what we're going to discover.
00:04:18
First, let's have an overview of the styles.
00:04:22
If you look in the tab,
00:04:25
You already know the tabs File, Home, Insert, each tab being the subject of the topic contained.
00:04:38
Insert, Design, Layout...
00:04:40
Here in the Home tab,
00:04:42
you will find several commands at your disposal.
00:04:49
Here you find a group called "Styles".
00:04:54
Here is the first one, you can see "AaBbCcDd",
00:04:58
and you see "Normal".
00:05:00
it means that this one has been selected and is normal.
00:05:04
If you want this to be the title of something, you can choose "Title" directly.
00:05:12
And if you want something, for example, here,
00:05:23
You can select and say that this is the subtitle.
00:05:27
In this case, you already have something which is using the styles at your disposal.
00:05:36
so that's the very first thing.
00:05:39
In terms of formatting,
00:05:42
I would like to have later on, this is part of the plan I showed you at the beginning,
00:05:51
I would later like to insert a table of contents.
00:05:54
So what I would like to have here is a big space on the first page
00:05:59
to insert later my table of contents.
00:06:02
For that, in the Insert tab,
00:06:04
you are going to ask for a Page Break.
00:06:07
This way I have my page, which is blank.
00:06:12
For the moment we don't need the title of my document or the subtitle.
00:06:16
If I scroll down,
00:06:18
I have the beginning of my document.
00:06:22
In terms of style, if I go back to the Home tab,
00:06:25
and I get the styles here,
00:06:29
you can ask for each part of the document.
00:06:35
You can give it a new style.
00:06:40
The interesting thing is that when you hover over each style,
00:06:44
the system shows you the result in your own document.
00:06:50
That's pretty good possibility to decide what style you want.
00:06:58
If you look at the title of styles,
00:07:01
"Emphasis" means that in this part of the document you would like to emphasize the text.
00:07:11
In this case, you can select this.
00:07:13
If you have a more intense emphasis,
00:07:16
you select this one, and you see that the color has changed.
00:07:20
If you want to have something strong in your text,
00:07:23
you can change style, etc.
00:07:26
If it's a quote, an intense quote,
00:07:30
you can change the style.
00:07:33
So it's very interesting to have the style changed for each paragraph of your document.
00:07:41
If you select the paragraph
00:07:45
and say this is an intense emphasis, you want to emphasize this part of the text.
00:07:55
That the first thing you can change, the style for each paragraph.
00:08:00
I have to mention one particular style, which is Heading 1, 2 and 3.
00:08:09
Heading 1: you will have to select, if you want to have latest chapters, "Heading 1".
00:08:18
It means that you indicate to the system that this will be the title of a chapter.
00:08:30
Later on when we insert a table of contents,
00:08:33
you'll see that this is important, otherwise there is no possibility to have a table of contents.
00:08:42
That was the first part: the styles.
00:08:44
Regarding the whole document,
00:08:47
that's for words or paragraphs.
00:08:54
Now, if you stay anywhere in the document
00:08:58
and if you go to the tabs and look for the Design tab,
00:09:02
you've got different styles
00:09:06
and this time, it's the document formatting.
00:09:09
The whole document is formatted.
00:09:11
I go somewhere where there is a lot of information
00:09:17
and you see that instantly your document takes the format indicated in this list of document formatting.
00:09:33
So you can, interestingly and in a few seconds, instantly change the complete format of your document.
00:09:48
You see the result instantly and you can select and change it whenever you decide to.
00:09:58
If I look at my first page,
00:10:01
you see that the title has taken the new format
00:10:07
and the same happened to the subtitle.
00:10:10
My style is still a title and a subtitle,
00:10:17
but as I have applied a complete new formatting to my whole text,
00:10:22
even that is impacted by my formatting
00:10:27
and even if this is still my title, it has adapted to the design that I've given to my whole document.
00:10:45
For our purpose, I will also insert another page break
00:10:51
and I will call this "Archaeology".
00:10:58
In my Home tab, I will see that this is a heading.
00:11:06
It's in the middle but you can change it and put it on the left or the right.
00:11:16
It's up to you and independent of the style of the document or its formatting.
00:11:27
In terms of formatting,
00:11:29
you have another possibility in the Design,
00:11:34
you can change the themes.
00:11:36
Be careful, themes impact mainly the colors of your document
00:11:45
and the fond used in the document.
00:11:50
If you hover over each theme,
00:12:00
you can see that your document is changing,
00:12:05
the font is changing.
00:12:11
"History" is now written in blue and you see that the font has been changed also.
00:12:19
You can have an action on 3 commands.
00:12:27
First, style of the document in the Home tab
00:12:31
where you can select the style of words mainly in case of titles, for example, or chapter headings.
00:12:42
In terms of documents,
00:12:44
if you want this to be considered as a quote, you just select "Quote"
00:12:52
and you see that the quote is different.
00:12:57
If you want to emphasize something, you select the text and click on "Subtle Reference".
00:13:09
No not only this but also the complete design and the font of the whole text.
00:13:18
It is already there.
00:13:19
And also the theme where you will change both the color and the font of the text
00:13:31
and you can instantly select the one you prefer.
00:13:37
Another thing that you can do is something very interesting: for example, here
00:13:45
we can insert an online picture.
00:13:47
The title of my document is "The Tale of Taliesin"
00:13:53
so I can say for example, "Taliesin"
00:14:00
or "book of Taliesin"
00:14:06
and I can insert this picture in my document.
00:14:13
This is very interesting because this is a document which can be considered as a text, a book or whatever
00:14:21
but if it's more like a commercial document,
00:14:25
once you have selected a picture
00:14:28
you can format it and have an impact on this document.
00:14:38
You can change the effects on the document,
00:14:42
you can also adapt the size of the document.
00:14:52
So it's very interesting to see what you can do once you have started writing a document.
00:15:07
When you have a long text
00:15:10
you might want to navigate in the text.
00:15:13
As you can see, when I'm trying to navigate in the text
00:15:17
here I've only got 4 pages so it's not that difficult.
00:15:21
But if you can imagine that you have 10, 20, 30 pages of documents,
00:05:12
And if you want something, for example, here,
00:05:23
You can select and say that this is the subtitle.
00:05:27
In this case, you already have something which is using the styles at your disposal.
00:05:36
so that's the very first thing.
00:05:39
In terms of formatting,
00:05:42
I would like to have later on, this is part of the plan I showed you at the beginning,
00:05:51
I would later like to insert a table of contents.
00:05:54
So what I would like to have here is a big space on the first page
00:05:59
to insert later my table of contents.
00:06:02
For that, in the Insert tab,
00:06:04
you are going to ask for a Page Break.
00:06:07
This way I have my page, which is blank.
00:06:12
For the moment we don't need the title of my document or the subtitle.
00:06:16
If I scroll down,
00:06:18
I have the beginning of my document.
00:06:22
In terms of style, if I go back to the Home tab,
00:06:25
and I get the styles here,
00:06:29
you can ask for each part of the document.
00:06:35
You can give it a new style.
00:06:40
The interesting thing is that when you hover over each style,
00:06:44
the system shows you the result in your own document.
00:06:50
That's pretty good possibility to decide what style you want.
00:06:58
If you look at the title of styles,
00:07:01
"Emphasis" means that in this part of the document you would like to emphasize the text.
00:07:11
In this case, you can select this.
00:07:13
If you have a more intense emphasis,
00:07:16
you select this one, and you see that the color has changed.
00:07:20
If you want to have something strong in your text,
00:07:23
you can change style, etc.
00:07:26
If it's a quote, an intense quote,
00:07:30
you can change the style.
00:07:33
So it's very interesting to have the style changed for each paragraph of your document.
00:07:41
If you select the paragraph
00:07:45
and say this is an intense emphasis, you want to emphasize this part of the text.
00:07:55
That the first thing you can change, the style for each paragraph.
00:08:00
I have to mention one particular style, which is Heading 1, 2 and 3.
00:08:09
Heading 1: you will have to select, if you want to have latest chapters, "Heading 1".
00:08:18
It means that you indicate to the system that this will be the title of a chapter.
00:08:30
Later on when we insert a table of contents,
00:08:33
you'll see that this is important, otherwise there is no possibility to have a table of contents.
00:08:42
That was the first part: the styles.
00:08:44
Regarding the whole document,
00:08:47
that's for words or paragraphs.
00:08:54
Now, if you stay anywhere in the document
00:08:58
and if you go to the tabs and look for the Design tab,
00:09:02
you've got different styles
00:09:06
and this time, it's the document formatting.
00:09:09
The whole document is formatted.
00:09:11
I go somewhere where there is a lot of information
00:09:17
and you see that instantly your document takes the format indicated in this list of document formatting.
00:09:33
So you can, interestingly and in a few seconds, instantly change the complete format of your document.
00:09:48
You see the result instantly and you can select and change it whenever you decide to.
00:09:58
If I look at my first page,
00:10:01
you see that the title has taken the new format
00:10:07
and the same happened to the subtitle.
00:10:10
My style is still a title and a subtitle,
00:10:17
but as I have applied a complete new formatting to my whole text,
00:10:22
even that is impacted by my formatting
00:10:27
and even if this is still my title, it has adapted to the design that I've given to my whole document.
00:10:45
For our purpose, I will also insert another page break
00:10:51
and I will call this "Archaeology".
00:10:58
In my Home tab, I will see that this is a heading.
00:11:06
It's in the middle but you can change it and put it on the left or the right.
00:11:16
It's up to you and independent of the style of the document or its formatting.
00:11:27
In terms of formatting,
00:11:29
you have another possibility in the Design,
00:11:34
you can change the themes.
00:11:36
Be careful, themes impact mainly the colors of your document
00:11:45
and the fond used in the document.
00:11:50
If you hover over each theme,
00:12:00
you can see that your document is changing,
00:12:05
the font is changing.
00:12:11
"History" is now written in blue and you see that the font has been changed also.
00:12:19
You can have an action on 3 commands.
00:12:27
First, style of the document in the Home tab
00:12:31
where you can select the style of words mainly in case of titles, for example, or chapter headings.
00:12:42
In terms of documents,
00:12:44
if you want this to be considered as a quote, you just select "Quote"
00:12:52
and you see that the quote is different.
00:12:57
If you want to emphasize something, you select the text and click on "Subtle Reference".
00:13:09
No not only this but also the complete design and the font of the whole text.
00:13:18
It is already there.
00:13:19
And also the theme where you will change both the color and the font of the text
00:13:31
and you can instantly select the one you prefer.
00:13:37
Another thing that you can do is something very interesting: for example, here
00:13:45
we can insert an online picture.
00:13:47
The title of my document is "The Tale of Taliesin"
00:13:53
so I can say for example, "Taliesin"
00:14:00
or "book of Taliesin"
00:14:06
and I can insert this picture in my document.
00:14:13
This is very interesting because this is a document which can be considered as a text, a book or whatever
00:14:21
but if it's more like a commercial document,
00:14:25
once you have selected a picture
00:14:28
you can format it and have an impact on this document.
00:14:38
You can change the effects on the document,
00:14:42
you can also adapt the size of the document.
00:14:52
So it's very interesting to see what you can do once you have started writing a document.
00:15:07
When you have a long text
00:15:10
you might want to navigate in the text.
00:15:13
As you can see, when I'm trying to navigate in the text
00:15:17
here I've only got 4 pages so it's not that difficult.
00:15:21
But if you can imagine that you have 10, 20, 30 pages of documents,
00:15:28
technical documents or whatever,
00:15:31
you might want to navigate more easily.
00:15:36
For that, there is a possibility.
00:15:38
If you go to the View tab,
00:15:43
you can select "Navigation Pane".
00:15:46
In this case, on the left part of the document,
00:15:49
you've got a new navigation pane where you can find "Headings"
00:15:54
because I have 2 headings,
00:15:57
which are part of my table of content that I'm going to show you how to insert in a few minutes.
00:16:04
And you also have all the pages.
00:16:06
So it's easier to navigate, for example, to the last one.
00:16:13
The navigation pane is there to go directly to a chapter
00:16:26
when you have a chapter, because I remind you that this heading style that I've given to these words
00:16:35
means that there is supposed to be a chapter or chapters.
00:16:42
View, Navigation Pane.
00:16:47
I will show you how to insert a table of contents.
00:16:54
For that you need to go to the References tab.
00:15:28
technical documents or whatever,
00:15:31
you might want to navigate more easily.
00:15:36
For that, there is a possibility.
00:15:38
If you go to the View tab,
00:15:43
you can select "Navigation Pane".
00:15:46
In this case, on the left part of the document,
00:15:49
you've got a new navigation pane where you can find "Headings"
00:15:54
because I have 2 headings,
00:15:57
which are part of my table of content that I'm going to show you how to insert in a few minutes.
00:16:04
And you also have all the pages.
00:16:06
So it's easier to navigate, for example, to the last one.
00:16:13
The navigation pane is there to go directly to a chapter
00:16:26
when you have a chapter, because I remind you that this heading style that I've given to these words
00:16:35
means that there is supposed to be a chapter or chapters.
00:16:42
View, Navigation Pane.
00:16:47
I will show you how to insert a table of contents.
00:16:54
For that you need to go to the References tab.
00:16:56
Be careful to first navigate to the page where you want to insert the table of contents
00:17:02
here for example.
00:17:04
and now if you select "Table of Contents",
00:17:07
you have different possibilities: an automatic one,
00:17:12
this one is called "Table of Contents", or
00:17:15
a manual table table of contents that you will have to update independently,
00:17:20
fill out independently of the document content
00:17:23
to put anything that you want for each chapter.
00:17:30
In my case, I select the "Automatic Table 2"
00:17:34
and you see that instantly, as I have already selected 2 documents,
00:17:38
2 words in the headings,
00:17:41
my table of contents considers that "History" is the first chapter and "Archaeology" the second chapter.
00:17:47
To go directly to the page,
00:17:48
press the control key on your keyboard
00:17:52
and click on the number
00:17:54
to go directly to the History chapter.
00:17:58
I can also insert a page break
00:18:01
and in this case, if you want to update because now I'm not on page 2 but 3 probably,
00:18:09
select the table and click on "Update Table"
00:18:13
and you can just update the page numbers
00:18:17
or if other changes have been made to the headings
00:18:24
for example,
00:18:24
you can update the entire table.
00:18:26
In this case, both the page number and the headings will be automatically updated.
00:18:36
Here it is not even page 3 but page 4.
00:18:41
So that's very interesting.
00:18:43
I will add another page break
00:18:48
and call it "Chapter 3".
00:18:53
I select and say in the Home tab that this is Heading 1.
00:18:58
Then, either you go back to the table or in the References tab,
00:19:06
select "Update Table"
00:19:08
and you can update just the page numbers or the entire table.
00:19:13
and in this case at the entire table is updated
00:19:18
and if I go to the table of contents,
00:19:21
I can see that it has been efficiently updated.
00:19:35
Alright so we have seen the styles,
00:19:38
how you can instantly change the title and text content in just one click.
00:19:43
You can do that over and over again.
00:19:46
We saw that you have the navigation pane with the list of headings
00:19:51
to be able to navigate to each chapter
00:19:54
chapters that you can change in the styles.
00:20:01
You have the list of the pages you can navigate in.
00:20:05
The navigation pane allows something else.
00:20:09
I will close it to show you how it works.
00:20:12
If you have a long document with a lot of words,
00:16:56
Be careful to first navigate to the page where you want to insert the table of contents
00:17:02
here for example.
00:17:04
and now if you select "Table of Contents",
00:17:07
you have different possibilities: an automatic one,
00:17:12
this one is called "Table of Contents", or
00:17:15
a manual table table of contents that you will have to update independently,
00:17:20
fill out independently of the document content
00:17:23
to put anything that you want for each chapter.
00:17:30
In my case, I select the "Automatic Table 2"
00:17:34
and you see that instantly, as I have already selected 2 documents,
00:17:38
2 words in the headings,
00:17:41
my table of contents considers that "History" is the first chapter and "Archaeology" the second chapter.
00:17:47
To go directly to the page,
00:17:48
press the control key on your keyboard
00:17:52
and click on the number
00:17:54
to go directly to the History chapter.
00:17:58
I can also insert a page break
00:18:01
and in this case, if you want to update because now I'm not on page 2 but 3 probably,
00:18:09
select the table and click on "Update Table"
00:18:13
and you can just update the page numbers
00:18:17
or if other changes have been made to the headings
00:18:24
for example,
00:18:24
you can update the entire table.
00:18:26
In this case, both the page number and the headings will be automatically updated.
00:18:36
Here it is not even page 3 but page 4.
00:18:41
So that's very interesting.
00:18:43
I will add another page break
00:18:48
and call it "Chapter 3".
00:18:53
I select and say in the Home tab that this is Heading 1.
00:18:58
Then, either you go back to the table or in the References tab,
00:19:06
select "Update Table"
00:19:08
and you can update just the page numbers or the entire table.
00:19:13
and in this case at the entire table is updated
00:19:18
and if I go to the table of contents,
00:19:21
I can see that it has been efficiently updated.
00:19:35
Alright so we have seen the styles,
00:19:38
how you can instantly change the title and text content in just one click.
00:19:43
You can do that over and over again.
00:19:46
We saw that you have the navigation pane with the list of headings
00:19:51
to be able to navigate to each chapter
00:19:54
chapters that you can change in the styles.
00:20:01
You have the list of the pages you can navigate in.
00:20:05
The navigation pane allows something else.
00:20:09
I will close it to show you how it works.
00:20:12
If you have a long document with a lot of words,
00:20:20
in the Home tab,
00:20:22
just at the end of the styles, at the far right,
00:20:25
you have "Find".
00:20:27
When you click on "Find", the navigation pane opens
00:20:31
and now you can look for example, for drachma.
00:20:36
There is 1 result
00:20:40
and the system shows me where "Drachma" the word is to be found in the document.
00:20:49
If I look on my document itself,
00:20:52
I can see that "Drachma" has been highlighted in the document.
00:20:58
If there is more than 1 word, I can switch from one to the other.
00:21:04
For example, if I select another word,
00:21:12
"under", you see that there are 2 results
00:21:17
and the system switches on the right from one to the other.
00:21:23
So the first possibility is to find a word in a long document.
00:21:28
The other possibility, still at the same place in the Home tab
00:21:32
at the far right,
00:21:33
there is something called "Replace".
00:21:35
That's interesting because with that you will be able to replace a word by another one.
00:21:44
For example, I will keep "under"
00:21:47
and I want to replace "under", because it was a mistake, with "over".
00:21:54
If I say "Replace All",
00:21:57
the system tells me that it has made 2 replacements
00:22:01
and I can continue my search from the beginning,
00:22:06
all is done now, everything has been found.
00:22:10
So I've got 2 replacements
00:22:11
and if I look at my document,
00:22:14
there is "over" instead of "under".
00:22:17
So "over" is where "under" was
00:22:23
where all the utterances were.
00:22:26
Now it does not mean anything
00:22:30
but it was to show you that, in a few seconds, you can replace a word with another one.
00:22:46
To finish on that,
00:22:50
If you look at the document, you see that a lot of words are underlined
00:22:58
indicating that the system supposes there is a mistake in terms of wording or spelling or grammar.
00:23:07
Mainly spelling.
00:20:20
in the Home tab,
00:20:22
just at the end of the styles, at the far right,
00:20:25
you have "Find".
00:20:27
When you click on "Find", the navigation pane opens
00:20:31
and now you can look for example, for drachma.
00:20:36
There is 1 result
00:20:40
and the system shows me where "Drachma" the word is to be found in the document.
00:20:49
If I look on my document itself,
00:20:52
I can see that "Drachma" has been highlighted in the document.
00:20:58
If there is more than 1 word, I can switch from one to the other.
00:21:04
For example, if I select another word,
00:21:12
"under", you see that there are 2 results
00:21:17
and the system switches on the right from one to the other.
00:21:23
So the first possibility is to find a word in a long document.
00:21:28
The other possibility, still at the same place in the Home tab
00:21:32
at the far right,
00:21:33
there is something called "Replace".
00:21:35
That's interesting because with that you will be able to replace a word by another one.
00:21:44
For example, I will keep "under"
00:21:47
and I want to replace "under", because it was a mistake, with "over".
00:21:54
If I say "Replace All",
00:21:57
the system tells me that it has made 2 replacements
00:22:01
and I can continue my search from the beginning,
00:22:06
all is done now, everything has been found.
00:22:10
So I've got 2 replacements
00:22:11
and if I look at my document,
00:22:14
there is "over" instead of "under".
00:22:17
So "over" is where "under" was
00:22:23
where all the utterances were.
00:22:26
Now it does not mean anything
00:22:30
but it was to show you that, in a few seconds, you can replace a word with another one.
00:22:46
To finish on that,
00:22:50
If you look at the document, you see that a lot of words are underlined
00:22:58
indicating that the system supposes there is a mistake in terms of wording or spelling or grammar.
00:23:07
Mainly spelling.
00:23:09
If you go to the Review tab,
00:23:12
you will find the Spelling & Grammar
00:23:15
where the system is supposed, at the far right, to suggest a new spelling for a word.
00:23:24
Here you will find many Greek words
00:23:32
which are difficult to understand so the system supposes that the spelling is wrong.
00:23:38
But on another way, you can on the same word
00:23:45
find language.
00:23:45
Here you can set the proofing language.
00:23:48
I suggest that you select everything with the control key on the keyboard
00:23:55
and the letter A at the same time, ctrl + A
00:24:00
and this time you can change the proofing language.
00:24:03
Here it was in French.
00:24:06
You can select the English language
00:24:08
and now most of the underlined words, keeping the Greek words that the system does not recognize as English.
00:24:27
That's the way you can also use the correction in your document
00:24:34
going back on the Review tab.
00:24:36
If the language is wrong, which might be the case if you use different languages, which is the case here,
00:24:42
French, English and sometimes Spanish,
00:24:45
if you only use the English language
00:24:50
there should be no problem, the set up would be for English proofing language.
00:24:56
Otherwise you can set a proofing language and change it here.
00:25:03
Most of the things I showed you
00:25:08
are here to optimize the way you use Word every day.
00:25:17
You see that it's very easy to instantly change the content of a document in terms of styles, themes and formatting.
00:25:28
You can in a few seconds format the complete document
00:25:34
even if it's very long in terms of pages or even more
00:25:39
by selecting and having an overview of what would be the result of your choices.
00:25:46
That was the way to optimize the creation of documents with Word.
00:25:55
Thank you for attending this session. Hope you make the best use of it.
00:26:01
Thanks again. Bye.
00:23:09
If you go to the Review tab,
00:23:12
you will find the Spelling & Grammar
00:23:15
where the system is supposed, at the far right, to suggest a new spelling for a word.
00:23:24
Here you will find many Greek words
00:23:32
which are difficult to understand so the system supposes that the spelling is wrong.
00:23:38
But on another way, you can on the same word
00:23:45
find language.
00:23:45
Here you can set the proofing language.
00:23:48
I suggest that you select everything with the control key on the keyboard
00:23:55
and the letter A at the same time, ctrl + A
00:24:00
and this time you can change the proofing language.
00:24:03
Here it was in French.
00:24:06
You can select the English language
00:24:08
and now most of the underlined words, keeping the Greek words that the system does not recognize as English.
00:24:27
That's the way you can also use the correction in your document
00:24:34
going back on the Review tab.
00:24:36
If the language is wrong, which might be the case if you use different languages, which is the case here,
00:24:42
French, English and sometimes Spanish,
00:24:45
if you only use the English language
00:24:50
there should be no problem, the set up would be for English proofing language.
00:24:56
Otherwise you can set a proofing language and change it here.
00:25:03
Most of the things I showed you
00:25:08
are here to optimize the way you use Word every day.
00:25:17
You see that it's very easy to instantly change the content of a document in terms of styles, themes and formatting.
00:25:28
You can in a few seconds format the complete document
00:25:34
even if it's very long in terms of pages or even more
00:25:39
by selecting and having an overview of what would be the result of your choices.
00:25:46
That was the way to optimize the creation of documents with Word.
00:25:55
Thank you for attending this session. Hope you make the best use of it.
00:26:01
Thanks again. Bye.

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