Word 2016 - Discover Desktop Publishing (DTP) With Word

Time Length Icon 45:00 Video Icon 66 videos
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Images, drawings, and graphs are easily manipulated in Word as in any other DTP software out there.  Learn to use templates and your own media files to turn your documents into professional looking brochures!

Teaching Format:

  • Remote e-learning training session
  • Interact live with your trainer throughout the e-learning session. Ask questions and discuss points as they arise

Training aims:

  • What is DeskTop Publishing
  • Integral tools that make DTP easier in Word

Training content:

  • Images
    • Insert
    • Edit
    • Cut
    • Drawings
    • In general
  • Shapes
    • Automatic/manual
    • Edit points
    • Layout of graphic elements
  • Prepare and export a document for sharing
    • Export or share your document
    • Export formats
00:00:10
Welcome to this Office 365 training.
00:00:13
This session is included in the big topic called: "Get Started with Office".
00:00:20
This session's subject will be the discovery of desktop publishing with Word.
00:00:29
We are going to use Microsoft Word
00:00:33
and in particular the desktop publishing capacities of Word
00:00:40
which are quite interesting when you try to create some commercial documents for instance.
00:00:47
Welcome to this session, my name is Charles Bonachera and we are going to spend the next 30 to 45 minutes together.
00:00:56
What will we be discussing during this time range?
00:01:02
We will see how to work with pictures in Microsoft Word,
00:01:08
how we can insert pictures.
00:01:10
Then we will see how to insert shapes and text boxes,
00:01:15
which is quite interesting because you don't have to design on your own the shapes and text boxes.
00:01:25
Some are automatically inserted when we decide it.
00:01:31
Then we will see how to insert automatic charts and graphics.
00:01:35
At the end, we will see how to export and share documents
00:01:39
so that clients, customers or colleagues can take these documents into account in their own actions and tasks.
00:01:51
The goal of this session is to discover Microsoft Word Desktop publishing features
00:01:57
which are very interesting and powerful.
00:02:02
So let's start from the beginning, for that let's go to Word.
00:02:08
It will open in a second, here it is coming.
00:02:13
Very first thing you have on Word,
00:02:15
you have on the left a list of the most recent documents
00:02:21
that have been open with Word.
00:02:23
Of course it will be empty but as soon as you start working with Word, the list will be populated with new documents.
00:02:32
On the right, there are templates that you can use to avoid losing time when creating some documents.
00:02:50
They are already created for you.
00:02:52
At least, you have to then adapt and update the content.
00:02:58
For the the purpose of this session
00:03:01
I'm going to open a blank document.
00:03:06
A blank document.
00:03:10
When you need to write a document, a letter, anything, you have to start writing.
00:03:17
Here we are taking into account the desktop publishing capacities of Word.
00:03:22
For that, I'm going to show you lots of tricks and functions that are available directly on Microsoft Word.
00:03:32
One word on the interface:
00:03:34
The old menus are now composed of tabs.
00:03:40
Each tab gives access to a lot of actions and commands
00:03:44
related to its subject.
00:03:46
For example, Insert and insertion.
00:03:48
We will soon be using that because that's mainly the core of this session.
00:03:56
All actions and commands related to insertions of documents or whatever
00:04:02
are available in the ribbon.
00:04:06
If I change to design, I get other commands.
00:04:12
So let's have a look from the beginning.
00:04:17
Here is the first thing that you can do for example.
00:04:22
Let me start a document.
00:04:24
You're going to have the title of the document.
00:04:27
We can increase the size.
00:04:32
When you are in the Home tab, you can see that styles are available.
00:04:40
With styles, you can change the style applied to your document
00:04:49
and to your text.
00:04:51
Here, for example, it is "Intense Emphasis".
00:04:54
Wherever you are in the text, if you want to emphasize something,
00:05:02
you can select in the styles,
00:05:07
in the options "Intense Emphasis" for example.
00:05:12
Otherwise, for example, just "Title".
00:05:15
I will show you what you can do with text.
00:05:19
If we go to the Insert tab,
00:05:22
which we will soon be exploring more,
00:05:24
at the far right,
00:05:27
you find something called, in the text command group, "Drop Cap".
00:05:33
For example, you can instantly increase the size of the first letter,
00:05:39
here is an example,
00:05:41
as you may find in a document,
00:05:44
some kind of documents, in some books, for example,
00:05:51
but not not only.
00:05:52
You can even decide which fonts you will use.
00:05:58
If you select for example, Algerian,
00:06:00
you can also change the lines to drop.
00:06:03
Here you have a first example of the desktop publishing possibilities.
00:06:23
I will enter a text with a capital letter.
00:06:28
That's my text.
00:06:29
The first interesting thing in terms of publishing in Word
00:06:35
is for example,
00:06:37
in the pictures.
00:06:41
You can insert pictures in your document.
00:06:45
If I go there, for example,
00:06:47
and insert this picture,
00:06:50
my picture will instantly be inside the document.
00:06:54
But not only.
00:06:55
You can insert the picture wherever you are,
00:07:00
and you can then move it to where you want to move it.
00:07:05
But if we look at the newly open Picture Tools tab,
00:07:12
Format Picture Tools,
00:07:15
you can see that you have the possibility to correct your picture.
00:07:26
For example, here,
00:07:29
sharpening the picture.
00:07:33
If you go back, you can also change the brightness and contrast of the color.
00:07:39
Each time you hover over this, you can see the result in your own picture.
00:07:46
That's the first possibility.
00:07:48
If you go to the next function available,
00:07:54
you can change the color saturation,
00:07:56
the color tone...
00:07:58
Well, have an action on the colors of your picture.
00:08:02
For example, here I can over-saturate it in terms of color,
00:08:07
to have a more shocking blue, a strong blue, and even an orange sand.
00:08:14
That's another possibility.
00:08:18
If we continue with this, you can even apply artistic effects to your picture.
00:08:26
Like this.
00:08:29
So that's like a painting.
00:08:35
If we look at the Picture Styles,
00:08:37
you can even change the style of the picture itself.
00:08:44
For example, you can change the position of the picture,
00:08:53
you can apply edges.
00:08:55
If you want to have something more precise,
00:08:59
you can right-click,
00:09:04
Format Picture,
00:09:05
you have on the right the possibility to access all the functions and for example, change the transparency.
00:09:16
Or even change the artistic effects.
00:09:23
So there are many possibilities in terms of actions on pictures.
00:09:27
When you select the picture, in terms of layout options,
00:09:34
you can decide how the text will be wrapped around the picture.
00:09:39
Here it is in line with text, but you can also text wrap and change it.
00:09:46
The way the system will interact with the picture, it will interact with your text by moving it.
00:09:53
The way the text will be wrapped around the picture.
00:09:59
If you look at the rest of the ribbon
00:10:02
you can see that you can compress the picture, change the picture, reset the picture,
00:10:10
change the border.
00:10:11
In terms of borders, you can change the borders.
00:10:15
There are many available functions to start working in terms of publishing on your document.
00:10:23
It is possible to insert pictures, but not only.
00:10:32
If we go to Insert,
00:10:36
We can see that we can insert online pictures,
00:10:41
in this case you will have access to Bing, for example,
00:10:44
to ask for more pictures.
00:10:49
In this case, you will be able to enter other pictures
00:10:54
from the web this time
00:10:57
and in this case you will be able to apply effects
00:11:07
to what you have or change the layout
00:11:14
and resize the picture,
00:11:17
which is one of the most interesting possibilities.
00:11:25
If we go back to Insert,
00:11:26
we have seen online pictures,
00:11:28
you can also insert shapes.
00:00:10
Welcome to this Office 365 training.
00:00:13
This session is included in the big topic called: "Get Started with Office".
00:00:20
This session's subject will be the discovery of desktop publishing with Word.
00:00:29
We are going to use Microsoft Word
00:00:33
and in particular the desktop publishing capacities of Word
00:00:40
which are quite interesting when you try to create some commercial documents for instance.
00:00:47
Welcome to this session, my name is Charles Bonachera and we are going to spend the next 30 to 45 minutes together.
00:00:56
What will we be discussing during this time range?
00:01:02
We will see how to work with pictures in Microsoft Word,
00:01:08
how we can insert pictures.
00:01:10
Then we will see how to insert shapes and text boxes,
00:01:15
which is quite interesting because you don't have to design on your own the shapes and text boxes.
00:01:25
Some are automatically inserted when we decide it.
00:01:31
Then we will see how to insert automatic charts and graphics.
00:01:35
At the end, we will see how to export and share documents
00:01:39
so that clients, customers or colleagues can take these documents into account in their own actions and tasks.
00:01:51
The goal of this session is to discover Microsoft Word Desktop publishing features
00:01:57
which are very interesting and powerful.
00:02:02
So let's start from the beginning, for that let's go to Word.
00:02:08
It will open in a second, here it is coming.
00:02:13
Very first thing you have on Word,
00:02:15
you have on the left a list of the most recent documents
00:02:21
that have been open with Word.
00:02:23
Of course it will be empty but as soon as you start working with Word, the list will be populated with new documents.
00:02:32
On the right, there are templates that you can use to avoid losing time when creating some documents.
00:02:50
They are already created for you.
00:02:52
At least, you have to then adapt and update the content.
00:02:58
For the the purpose of this session
00:03:01
I'm going to open a blank document.
00:03:06
A blank document.
00:03:10
When you need to write a document, a letter, anything, you have to start writing.
00:03:17
Here we are taking into account the desktop publishing capacities of Word.
00:03:22
For that, I'm going to show you lots of tricks and functions that are available directly on Microsoft Word.
00:03:32
One word on the interface:
00:03:34
The old menus are now composed of tabs.
00:03:40
Each tab gives access to a lot of actions and commands
00:03:44
related to its subject.
00:03:46
For example, Insert and insertion.
00:03:48
We will soon be using that because that's mainly the core of this session.
00:03:56
All actions and commands related to insertions of documents or whatever
00:04:02
are available in the ribbon.
00:04:06
If I change to design, I get other commands.
00:04:12
So let's have a look from the beginning.
00:04:17
Here is the first thing that you can do for example.
00:04:22
Let me start a document.
00:04:24
You're going to have the title of the document.
00:04:27
We can increase the size.
00:04:32
When you are in the Home tab, you can see that styles are available.
00:04:40
With styles, you can change the style applied to your document
00:04:49
and to your text.
00:04:51
Here, for example, it is "Intense Emphasis".
00:04:54
Wherever you are in the text, if you want to emphasize something,
00:05:02
you can select in the styles,
00:05:07
in the options "Intense Emphasis" for example.
00:05:12
Otherwise, for example, just "Title".
00:05:15
I will show you what you can do with text.
00:05:19
If we go to the Insert tab,
00:05:22
which we will soon be exploring more,
00:05:24
at the far right,
00:05:27
you find something called, in the text command group, "Drop Cap".
00:05:33
For example, you can instantly increase the size of the first letter,
00:05:39
here is an example,
00:05:41
as you may find in a document,
00:05:44
some kind of documents, in some books, for example,
00:05:51
but not not only.
00:05:52
You can even decide which fonts you will use.
00:05:58
If you select for example, Algerian,
00:06:00
you can also change the lines to drop.
00:06:03
Here you have a first example of the desktop publishing possibilities.
00:06:23
I will enter a text with a capital letter.
00:06:28
That's my text.
00:06:29
The first interesting thing in terms of publishing in Word
00:06:35
is for example,
00:06:37
in the pictures.
00:06:41
You can insert pictures in your document.
00:06:45
If I go there, for example,
00:06:47
and insert this picture,
00:06:50
my picture will instantly be inside the document.
00:06:54
But not only.
00:06:55
You can insert the picture wherever you are,
00:07:00
and you can then move it to where you want to move it.
00:07:05
But if we look at the newly open Picture Tools tab,
00:07:12
Format Picture Tools,
00:07:15
you can see that you have the possibility to correct your picture.
00:07:26
For example, here,
00:07:29
sharpening the picture.
00:07:33
If you go back, you can also change the brightness and contrast of the color.
00:07:39
Each time you hover over this, you can see the result in your own picture.
00:07:46
That's the first possibility.
00:07:48
If you go to the next function available,
00:07:54
you can change the color saturation,
00:07:56
the color tone...
00:07:58
Well, have an action on the colors of your picture.
00:08:02
For example, here I can over-saturate it in terms of color,
00:08:07
to have a more shocking blue, a strong blue, and even an orange sand.
00:08:14
That's another possibility.
00:08:18
If we continue with this, you can even apply artistic effects to your picture.
00:08:26
Like this.
00:08:29
So that's like a painting.
00:08:35
If we look at the Picture Styles,
00:08:37
you can even change the style of the picture itself.
00:08:44
For example, you can change the position of the picture,
00:08:53
you can apply edges.
00:08:55
If you want to have something more precise,
00:08:59
you can right-click,
00:09:04
Format Picture,
00:09:05
you have on the right the possibility to access all the functions and for example, change the transparency.
00:09:16
Or even change the artistic effects.
00:09:23
So there are many possibilities in terms of actions on pictures.
00:09:27
When you select the picture, in terms of layout options,
00:09:34
you can decide how the text will be wrapped around the picture.
00:09:39
Here it is in line with text, but you can also text wrap and change it.
00:09:46
The way the system will interact with the picture, it will interact with your text by moving it.
00:09:53
The way the text will be wrapped around the picture.
00:09:59
If you look at the rest of the ribbon
00:10:02
you can see that you can compress the picture, change the picture, reset the picture,
00:10:10
change the border.
00:10:11
In terms of borders, you can change the borders.
00:10:15
There are many available functions to start working in terms of publishing on your document.
00:10:23
It is possible to insert pictures, but not only.
00:10:32
If we go to Insert,
00:10:36
We can see that we can insert online pictures,
00:10:41
in this case you will have access to Bing, for example,
00:10:44
to ask for more pictures.
00:10:49
In this case, you will be able to enter other pictures
00:10:54
from the web this time
00:10:57
and in this case you will be able to apply effects
00:11:07
to what you have or change the layout
00:11:14
and resize the picture,
00:11:17
which is one of the most interesting possibilities.
00:11:25
If we go back to Insert,
00:11:26
we have seen online pictures,
00:11:28
you can also insert shapes.
00:11:35
If you insert a shape, you can write on it.
00:11:46
If you click on the shape,
00:11:50
you see that there's a Format tab
00:11:54
in the Drawing Tools that can allow you to you change instantly the color of the shape,
00:12:05
apply a WordArt,
00:12:07
style, to the letters inside.
00:12:11
And you have a lot of possibilities available.
00:12:17
You can also increase or decrease the size of the text.
00:12:26
There are a lot of possibilities in terms of shape.
00:12:28
If you go to the shapes, there are a lot of shapes that you can use:
00:12:32
arrows, if you want to show something.
00:12:36
You just have to change anything
00:12:41
and you can have text inside.
00:12:45
So there are also many possibilities in terms of shapes, but not only.
00:12:49
I will continue to show you other publishing possibilities.
00:12:55
If we go to the Insert tab,
00:13:01
you can insert shapes and icons
00:13:10
but you cannot insert SmartArt.
00:13:12
This is very interesting if, for example, you have to describe a process in a commercial document.
00:13:27
For example, I inserted SmartArts and I will have my process described in a few seconds.
00:13:49
There are 2 tabs this time: Design and Format.
00:13:55
In the Format tab, I can change the format.
00:13:58
Here the style is polished.
00:14:04
With Insert, etc., I can change
00:14:08
and apply the style that I prefer.
00:14:12
We can change the way the picture interacts with the text.
00:14:19
You can also instantly try other layouts
00:14:24
for the same purpose.
00:14:27
So you can even change your mind and select another SmartArt or continue exploring different styles.
00:14:36
You can even change the color to have something more corresponding to your needs:
00:14:43
the color of your logo or whatever.
00:14:46
If you have a chart inside your company, for example.
00:14:59
SmartArt: if I continue exploring, because it's very interesting,
00:15:03
first you can also have screenshots.
00:15:05
You can,
00:15:08
if you select "Screenshot", you see that you have all the windows that open to select the one from which you want to have a screenshot
00:15:17
that could be included in your document, here for example.
00:15:30
You can resize it .
00:15:32
You can decide how it will interact with it.
00:15:37
Right here, you can change the way the text will interact.
00:15:48
It's very interesting because in a few seconds we are going to include something which is on another window
00:15:54
and it is a really interesting feature,
00:15:57
for example, something from the Internet.
00:16:02
That thing that I wanted you to see
00:16:07
the insertion of a chart.
00:11:35
If you insert a shape, you can write on it.
00:11:46
If you click on the shape,
00:11:50
you see that there's a Format tab
00:11:54
in the Drawing Tools that can allow you to you change instantly the color of the shape,
00:12:05
apply a WordArt,
00:12:07
style, to the letters inside.
00:12:11
And you have a lot of possibilities available.
00:12:17
You can also increase or decrease the size of the text.
00:12:26
There are a lot of possibilities in terms of shape.
00:12:28
If you go to the shapes, there are a lot of shapes that you can use:
00:12:32
arrows, if you want to show something.
00:12:36
You just have to change anything
00:12:41
and you can have text inside.
00:12:45
So there are also many possibilities in terms of shapes, but not only.
00:12:49
I will continue to show you other publishing possibilities.
00:12:55
If we go to the Insert tab,
00:13:01
you can insert shapes and icons
00:13:10
but you cannot insert SmartArt.
00:13:12
This is very interesting if, for example, you have to describe a process in a commercial document.
00:13:27
For example, I inserted SmartArts and I will have my process described in a few seconds.
00:13:49
There are 2 tabs this time: Design and Format.
00:13:55
In the Format tab, I can change the format.
00:13:58
Here the style is polished.
00:14:04
With Insert, etc., I can change
00:14:08
and apply the style that I prefer.
00:14:12
We can change the way the picture interacts with the text.
00:14:19
You can also instantly try other layouts
00:14:24
for the same purpose.
00:14:27
So you can even change your mind and select another SmartArt or continue exploring different styles.
00:14:36
You can even change the color to have something more corresponding to your needs:
00:14:43
the color of your logo or whatever.
00:14:46
If you have a chart inside your company, for example.
00:14:59
SmartArt: if I continue exploring, because it's very interesting,
00:15:03
first you can also have screenshots.
00:15:05
You can,
00:15:08
if you select "Screenshot", you see that you have all the windows that open to select the one from which you want to have a screenshot
00:15:17
that could be included in your document, here for example.
00:15:30
You can resize it .
00:15:32
You can decide how it will interact with it.
00:15:37
Right here, you can change the way the text will interact.
00:15:48
It's very interesting because in a few seconds we are going to include something which is on another window
00:15:54
and it is a really interesting feature,
00:15:57
for example, something from the Internet.
00:16:02
That thing that I wanted you to see
00:16:07
the insertion of a chart.
00:16:13
All the charts, for example Excel, are available in the bar.
00:16:20
If you select a bar, a pie, the system will include a pie
00:16:25
and you can change the content, the caption.
00:16:34
For example, since a date.
00:16:41
You can then decide whether you want to have the data labels,
00:16:45
you can change the style of your pie.
00:16:52
So there are many possibilities.
00:16:55
I like this one.
00:16:58
You can even separate with a click.
00:17:01
So there are many possibilities with the insertion of charts,
00:17:08
pretty much as if you were in Microsoft Excel.
00:17:13
You can even filter the data.
00:17:15
So there are very powerful possibilities.
00:17:20
If I stay in Insert,
00:17:22
I can also instantly insert a textbox at the far right.
00:17:30
You can select it
00:17:34
and move it where you want.
00:17:45
Each time you have a new object: Drawing Tools, Format.
00:17:54
You can instantly change the shape styles.
00:18:02
You can change the WordArt applied to its text.
00:18:10
If you right-click on that,
00:18:15
you can even
00:18:27
insert a caption.
00:18:49
Here is my caption and it can be modified in terms of font and size.
00:18:58
Everything is resized instantly.
00:19:07
So with Insert you can do a lot of things,
00:19:12
mainly inserts textboxes,
00:19:16
different styles of textboxes that you then will be able to modify and you can edit points if you want to change the size of the caption.
00:19:39
Text also is available and you can change it to have another kind of stylish layout.
00:19:50
These are part of the possibilities that you can apply to a Word document and is this way
00:20:04
have Word closer to a desktop publishing tool than just to a writing tool.
00:20:16
If we go back, we will see how to export and share.
00:16:13
All the charts, for example Excel, are available in the bar.
00:16:20
If you select a bar, a pie, the system will include a pie
00:16:25
and you can change the content, the caption.
00:16:34
For example, since a date.
00:16:41
You can then decide whether you want to have the data labels,
00:16:45
you can change the style of your pie.
00:16:52
So there are many possibilities.
00:16:55
I like this one.
00:16:58
You can even separate with a click.
00:17:01
So there are many possibilities with the insertion of charts,
00:17:08
pretty much as if you were in Microsoft Excel.
00:17:13
You can even filter the data.
00:17:15
So there are very powerful possibilities.
00:17:20
If I stay in Insert,
00:17:22
I can also instantly insert a textbox at the far right.
00:17:30
You can select it
00:17:34
and move it where you want.
00:17:45
Each time you have a new object: Drawing Tools, Format.
00:17:54
You can instantly change the shape styles.
00:18:02
You can change the WordArt applied to its text.
00:18:10
If you right-click on that,
00:18:15
you can even
00:18:27
insert a caption.
00:18:49
Here is my caption and it can be modified in terms of font and size.
00:18:58
Everything is resized instantly.
00:19:07
So with Insert you can do a lot of things,
00:19:12
mainly inserts textboxes,
00:19:16
different styles of textboxes that you then will be able to modify and you can edit points if you want to change the size of the caption.
00:19:39
Text also is available and you can change it to have another kind of stylish layout.
00:19:50
These are part of the possibilities that you can apply to a Word document and is this way
00:20:04
have Word closer to a desktop publishing tool than just to a writing tool.
00:20:16
If we go back, we will see how to export and share.
00:20:25
If you go to File, in Export,
00:20:30
you will be able to create a PDF document.
00:20:34
and in this case click on "Create PDF".
00:20:38
You will also have a possibility to share.
00:20:40
You have all these functions available:
00:20:44
"Share with People", in this case you will have to save to the cloud first, and on OneDrive or SharePoint on the web.
00:20:54
You can share it as usual by email
00:20:59
and sent as attachment, send PDF, etc.
00:21:04
You also have the possibility to present your document online
00:21:08
with a new function of Microsoft that you can discover in another MOOC training.
00:21:14
You can send by instant messaging with Skype from Office 365,
00:21:21
or post it on a blog, well, you have a lot of possibilities, or save it on a drive online or on your PC
00:21:31
if you decide and in this case you can browse your PC to save your document wherever you want.
00:21:37
So different possibilities online or on your computer.
00:21:43
We we have seen a lot of possibilities in terms of publishing.
00:21:53
I hope it has been useful and helpful.
00:21:57
Thank you for attending this session
00:22:00
and I hope that you can make the best use of it.
00:22:03
Thank you, bye bye.
00:20:25
If you go to File, in Export,
00:20:30
you will be able to create a PDF document.
00:20:34
and in this case click on "Create PDF".
00:20:38
You will also have a possibility to share.
00:20:40
You have all these functions available:
00:20:44
"Share with People", in this case you will have to save to the cloud first, and on OneDrive or SharePoint on the web.
00:20:54
You can share it as usual by email
00:20:59
and sent as attachment, send PDF, etc.
00:21:04
You also have the possibility to present your document online
00:21:08
with a new function of Microsoft that you can discover in another MOOC training.
00:21:14
You can send by instant messaging with Skype from Office 365,
00:21:21
or post it on a blog, well, you have a lot of possibilities, or save it on a drive online or on your PC
00:21:31
if you decide and in this case you can browse your PC to save your document wherever you want.
00:21:37
So different possibilities online or on your computer.
00:21:43
We we have seen a lot of possibilities in terms of publishing.
00:21:53
I hope it has been useful and helpful.
00:21:57
Thank you for attending this session
00:22:00
and I hope that you can make the best use of it.
00:22:03
Thank you, bye bye.

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