Teams - Can it Provide Easier Communication and Collaborative Work?

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Microsoft Teams is a tool in Office 365, but what is it for? Is it really a lever to facilitate communication and collaborative work?

This webinar will allow you to enrich your opinion, through an overview of this solution.

Objectives:

  • Identify how the Teams communications center promotes teamwork

  • Introduce the Teams collaborative environment and its interoperability with other applications

Webinar map:

  • Roundtable of participants
  • What is Teams?
  • Different teams for different uses
  • The Teams interface
  • A couple of extras
  • Conclusion
00:00:10
Today we will talk about Teams: Is it a lever to make collaborative work easier? First we will see: What is Teams? So, the big question everyone thinks about.
00:00:30
Next we will see "Different Teams for Different Uses". How can we use it? Is it really useful or not? Next the interface of Teams, the logic behind it.
00:00:51
During the session, we will see a couple of extras. If you have any questions, do not hesitate to use the chat. I will read it and answer. We have the objectives of this session:
00:01:12
Identify how Teams works and how you can promote it.
00:01:19
And introduce yourself to Teams and the environment of Teams. This session will be about 30 minutes, so let's go.
00:01:36
First, what is Teams? To tell you about it, I will go through the history of Teams.
00:01:51
First is the Office 365 portal. I'm on it because it's where we find Teams in the center of your screen. If it's not there, you can find it in the top left corner in the app launcher in All apps.
00:02:12
Teams is linked in history with the Office 365 Groups. What is Groups? I will go on Outlook to tell you.
00:02:33
It's a Teams session but we will go in Outlook to see it. Don't worry, we will go in Teams afterwards.
00:02:41
This is Outlook like everyone knows. On the left we have Groups. We can find them in Outlook and it was one of the first things that allowed teamwork on the Office 365 portal.
00:03:02
With these Groups we can have conversations. It's not really instant conversation, it's more like an email conversation, but with all of the Groups for example, I will go on a group here.
00:03:23
We have old conversations from last year and recent conversations. Everyone can talk with all the members and they will have everything. I am telling this because with those Groups we have conversations,
00:03:44
a file tab, a calendar tab or a notebook, a lot of things. We can find the same things on Teams. But what is the difference between those two? Groups was the first of the two.
00:04:05
It is the ancestor of Teams if I could say. We can find the functionality of Groups in Teams but with new features, a better interface. It may be a bit more logic to navigate through Teams than to navigate through Groups.
00:04:26
But if you use Groups you will have no problem to use Teams since it's the same logic.
00:04:33
So now I will go on Teams to show you what it's about.
00:04:48
What’s the logic behind Teams? On the left, we have everything we can do on Teams, activity chat, Teams, Meetings, etc. We will see through this during this session. First and the most important thing is the Teams tab.
00:05:09
It is the core of Teams since we can create teams.
00:05:16
What can teams be used for? A team can be used for as many things as you want, for example for a project. I create a team just for it.
00:00:10
Today we will talk about Teams: Is it a lever to make collaborative work easier? First we will see: What is Teams? So, the big question everyone thinks about.
00:00:30
Next we will see "Different Teams for Different Uses". How can we use it? Is it really useful or not? Next the interface of Teams, the logic behind it.
00:00:51
During the session, we will see a couple of extras. If you have any questions, do not hesitate to use the chat. I will read it and answer. We have the objectives of this session:
00:01:12
Identify how Teams works and how you can promote it.
00:01:19
And introduce yourself to Teams and the environment of Teams. This session will be about 30 minutes, so let's go.
00:01:36
First, what is Teams? To tell you about it, I will go through the history of Teams.
00:01:51
First is the Office 365 portal. I'm on it because it's where we find Teams in the center of your screen. If it's not there, you can find it in the top left corner in the app launcher in All apps.
00:02:12
Teams is linked in history with the Office 365 Groups. What is Groups? I will go on Outlook to tell you.
00:02:33
It's a Teams session but we will go in Outlook to see it. Don't worry, we will go in Teams afterwards.
00:02:41
This is Outlook like everyone knows. On the left we have Groups. We can find them in Outlook and it was one of the first things that allowed teamwork on the Office 365 portal.
00:03:02
With these Groups we can have conversations. It's not really instant conversation, it's more like an email conversation, but with all of the Groups for example, I will go on a group here.
00:03:23
We have old conversations from last year and recent conversations. Everyone can talk with all the members and they will have everything. I am telling this because with those Groups we have conversations,
00:03:44
a file tab, a calendar tab or a notebook, a lot of things. We can find the same things on Teams. But what is the difference between those two? Groups was the first of the two.
00:04:05
It is the ancestor of Teams if I could say. We can find the functionality of Groups in Teams but with new features, a better interface. It may be a bit more logic to navigate through Teams than to navigate through Groups.
00:04:26
But if you use Groups you will have no problem to use Teams since it's the same logic.
00:04:33
So now I will go on Teams to show you what it's about.
00:04:48
What’s the logic behind Teams? On the left, we have everything we can do on Teams, activity chat, Teams, Meetings, etc. We will see through this during this session. First and the most important thing is the Teams tab.
00:05:09
It is the core of Teams since we can create teams.
00:05:16
What can teams be used for? A team can be used for as many things as you want, for example for a project. I create a team just for it.
00:05:37
In this project you can have different channels which are to divide a project in something. For example, if you have a part about realization, about the analysis, you can split your team into different channels.
00:06:01
You can add teams directly and easily just by clicking on the button, create a team from scratch or join a team. I talked about Groups earlier, if you already have groups that you created,
00:06:22
you can create a team from a group since it is the same logic behind it.
00:06:29
So, you won't lose everything,
00:06:35
you won’t have to a cut all your files or invite members in the new team, you can do it directly from a group.
00:06:49
We can have different teams with different channels. When you create a channel, you have a general channel first, but you can create as much as you want.
00:07:01
The logic in Teams is just the 3 dots to access more options, Add channel, Manage team. I will let you discover it by yourself.
00:07:14
Once you have created a channel, you can add different tabs to your team for your projects or to manage a team, etc.
00:07:35
The conversation tab is to interact with everyone. It's is a lot like a group tab: You can send messages, it's not it's instantaneous but even if someone doesn't answer immediately,
00:07:56
they can answer in 2 weeks, there is no problem and there is a version history, remove people from Teams, etc. You can go through conversations, late January, without any problem.
00:08:17
A File tab: You can link every file directly there.
00:08:25
You can link those files with a channel specifically You can have as many tabs as you want in each channel. If you don't have any use for the Files tab in the realization channel, don't use it.
00:08:46
If you need it in the analysis channel, maybe you should consider to use it.
00:08:52
So, you can have tabs, you can add as many tabs as you want, tabs for the Office 365 application Excel forms OneNote or even for applications that are not Microsoft.
00:09:07
YouTube, PowerApps, etc. You can use them directly in Teams and you will just have to click on a tab to go to it.
00:09:28
You can centralize a lot of of information directly in a team, add as many tabs as you want.
00:09:42
The tab you create directly with the Office, 365 applications like Planner or OneNote will be specific to a team. For example, if you add a Planner, you will directly have a Planner created for you team.
00:10:03
You won’t have to go to Planner to create it, modify it or add it to Teams.
00:10:07
Its link is synchronized so you won't have to go from a software to another one and switch between them all the time. Teams is synchronized with most of the applications of Office 365.
00:10:28
It may be the best point about Teams, it centralizes information. You won't have to go to Planner, OneNote or SharePoint, just go to Teams and you will find everything you want directly in the Files tab,
00:10:48
the Planner tab or the SharePoint tab. You will have everything you need in one place and it may be the point you should consider when you are using Teams.
00:11:06
We can do a lot of different things with Teams: You can link directly a tab with connectors for example, you can link a tab with Forms, Twitter, Yammer, you can link a channel with anything you want.
00:11:38
An interesting fact with Teams is that it's not just limited to Office 365 applications but even in the connectors or in the Files tab. I can obviously take files from OneDrive, SharePoint since it’s a Microsoft application.
00:11:59
But I can also add other cloud storage. If I need, for example, Dropbox files, I can directly link Teams with Dropbox or even with Google Drive. So if you are usually using Dropbox,
00:12:19
you won't have to transfer all your files in SharePoint. You can just link there.
00:12:31
It works with a lot of applications without having to do a lot of things. You just have to link it, no need to transfer or change all your files.
00:12:48
You can create tabs in a channel to access directly and quickly different applications. You can connect to Channel with Yammer, Twitter and you can even add different storage spaces directly in Teams.
00:13:13
So that's it for the uses you can make of teams and channels. You also have a lot of different things. Teams centralizes a lot of possibility. You can directly go to SharePoint to Planner.
00:13:34
And have a conversation with your coworkers, but you can also go to a chat. You have a chat like you could have on Skype. If you don't really like using Skype you can use Teams, call people, add people and have conversations with different people.
00:05:37
In this project you can have different channels which are to divide a project in something. For example, if you have a part about realization, about the analysis, you can split your team into different channels.
00:06:01
You can add teams directly and easily just by clicking on the button, create a team from scratch or join a team. I talked about Groups earlier, if you already have groups that you created,
00:06:22
you can create a team from a group since it is the same logic behind it.
00:06:29
So, you won't lose everything,
00:06:35
you won’t have to a cut all your files or invite members in the new team, you can do it directly from a group.
00:06:49
We can have different teams with different channels. When you create a channel, you have a general channel first, but you can create as much as you want.
00:07:01
The logic in Teams is just the 3 dots to access more options, Add channel, Manage team. I will let you discover it by yourself.
00:07:14
Once you have created a channel, you can add different tabs to your team for your projects or to manage a team, etc.
00:07:35
The conversation tab is to interact with everyone. It's is a lot like a group tab: You can send messages, it's not it's instantaneous but even if someone doesn't answer immediately,
00:07:56
they can answer in 2 weeks, there is no problem and there is a version history, remove people from Teams, etc. You can go through conversations, late January, without any problem.
00:08:17
A File tab: You can link every file directly there.
00:08:25
You can link those files with a channel specifically You can have as many tabs as you want in each channel. If you don't have any use for the Files tab in the realization channel, don't use it.
00:08:46
If you need it in the analysis channel, maybe you should consider to use it.
00:08:52
So, you can have tabs, you can add as many tabs as you want, tabs for the Office 365 application Excel forms OneNote or even for applications that are not Microsoft.
00:09:07
YouTube, PowerApps, etc. You can use them directly in Teams and you will just have to click on a tab to go to it.
00:09:28
You can centralize a lot of of information directly in a team, add as many tabs as you want.
00:09:42
The tab you create directly with the Office, 365 applications like Planner or OneNote will be specific to a team. For example, if you add a Planner, you will directly have a Planner created for you team.
00:10:03
You won’t have to go to Planner to create it, modify it or add it to Teams.
00:10:07
Its link is synchronized so you won't have to go from a software to another one and switch between them all the time. Teams is synchronized with most of the applications of Office 365.
00:10:28
It may be the best point about Teams, it centralizes information. You won't have to go to Planner, OneNote or SharePoint, just go to Teams and you will find everything you want directly in the Files tab,
00:10:48
the Planner tab or the SharePoint tab. You will have everything you need in one place and it may be the point you should consider when you are using Teams.
00:11:06
We can do a lot of different things with Teams: You can link directly a tab with connectors for example, you can link a tab with Forms, Twitter, Yammer, you can link a channel with anything you want.
00:11:38
An interesting fact with Teams is that it's not just limited to Office 365 applications but even in the connectors or in the Files tab. I can obviously take files from OneDrive, SharePoint since it’s a Microsoft application.
00:11:59
But I can also add other cloud storage. If I need, for example, Dropbox files, I can directly link Teams with Dropbox or even with Google Drive. So if you are usually using Dropbox,
00:12:19
you won't have to transfer all your files in SharePoint. You can just link there.
00:12:31
It works with a lot of applications without having to do a lot of things. You just have to link it, no need to transfer or change all your files.
00:12:48
You can create tabs in a channel to access directly and quickly different applications. You can connect to Channel with Yammer, Twitter and you can even add different storage spaces directly in Teams.
00:13:13
So that's it for the uses you can make of teams and channels. You also have a lot of different things. Teams centralizes a lot of possibility. You can directly go to SharePoint to Planner.
00:13:34
And have a conversation with your coworkers, but you can also go to a chat. You have a chat like you could have on Skype. If you don't really like using Skype you can use Teams, call people, add people and have conversations with different people.
00:13:55
An interesting fact is that you also have access to tabs directly in a chat conversation. You are interacting with 2 people; you don't have to create a team if you just want to share 3 files. Obviously, you can send it as an attachment with Outlook,
00:14:16
but you can also go in Teams and you have your Files tab. You can find everything you want even if the file was uploaded on this tab a year ago.
00:14:31
It centralizes some functionalities you can find somewhere else like on Skype for example. You can also create meetings directly in Teams.
00:13:55
An interesting fact is that you also have access to tabs directly in a chat conversation. You are interacting with 2 people; you don't have to create a team if you just want to share 3 files. Obviously, you can send it as an attachment with Outlook,
00:14:16
but you can also go in Teams and you have your Files tab. You can find everything you want even if the file was uploaded on this tab a year ago.
00:14:31
It centralizes some functionalities you can find somewhere else like on Skype for example. You can also create meetings directly in Teams.
00:14:49
I think everyone is used to go in Outlook to create a meeting, invite people. There you can schedule directly your meeting in Teams with the same possibilities you have in Outlook.
00:15:10
Add titles, locations… It’s almost the same as Skype. In the location, you can have online, like in a team meeting, and select a channel to meeting.
00:15:33
For example, I want to pick a channel in my project, the Analysis, so I will do a meeting in this channel. Everyone who has access to it can join the meeting. You can also invite people if you wish.
00:15:53
For the other things: The start, the end, I won’t bother you with it.
00:16:03
You can find a lot of functionalities that allow you to collaborate through other software: Share files with SharePoint or OneDrive, have a OneNote just for the team.
00:16:25
For example, you were used to send your notebook if you needed to share something to someone. Now you don't have to, you can create a notebook in a tab and it will ask you if you want to create one to browse your notes or paste a link.
00:16:48
You can create everything you need from scratch directly in Teams instead of going to all the applications. It's also way easier to navigate in just one software.
00:17:08
Maybe at the start it will be a bit difficult to navigate in Teams. But for a basic user it's easier to navigate in one software that is Teams than to learn to navigate in SharePoint, Outlook, Skype, OneDrive or Planner.
00:17:29
You have one place that centralizes everything you need.
00:17:37
Also, you have other tabs. A Files tab so you can directly see your recent documents, “Book” in this OneDrive, in this tab “Communication”, etc.
00:17:57
You can directly find what you need directly in these files. And an Activity file to see the feed or the activity of my team. My activity to have to be sure to see what we want to see.
00:18:19
On the top right corner, you have different settings so you can set up things as you want:
00:18:28
The notification settings. Do you want to receive an email if someone changes something in a team? I will go to see it rapidly.
00:18:49
If the team role changes, if someone is invited in your team, do you want an email? Just a banner? Just in the feed? It’s as you wish; you can customize it as you want. Today I was presenting Teams via the online application, but you can also use the desktop application if you need.
00:19:10
There is not that much difference but for example, in the Chat part, I can call someone, exchange emails but in the online application I can't do a video to share my face.
00:19:32
So, what is Teams? It's a tool that centralizes everything you need about collaborative work and it's pretty easy to navigate. Just create a team with different channels: A team for a project, the steps of your project, so you can split everything as you need.
00:19:53
Maybe for a big project you have a lot of people but not everyone is interested by the realization part, so they just won’t to have to go to the realization part. They could see what's in it, so they are not totally lost when you tell them:
00:20:14
“Go to this and see what we can do.” To help them, you have different channels.
00:20:22
I think that's all I had to say. I will just check the PowerPoint . We saw what is Teams, we went through a bit of history,
00:20:37
Teams, Groups. Just to remind you, in Groups you had all the options that you have in Teams, even less. For example, you couldn't directly organize meetings or chat with audio calls with Groups but you can do it with Teams.
00:21:05
Teams allows you to limit the number of applications you need to do a specific thing. You just need one application but
00:21:27
if you need other options for a file, you can open in SharePoint, but you won't have to go to SharePoint for the basic things, like edit it, move it, copy it, download it. For example, if you want their version history, you need to go on SharePoint but for the basics you can stay on Teams and it will be enough.
00:21:55
Like in Planner, you can have most of the functionalities. But if you really need to see a different plan that you created, go on Planner instead of just checking all your teams to see if things you are interested in are there.
00:22:20
Teams can be used for different things, for a project, with your coworkers so you can share information when you have to. We saw the interface with on the left the different functionalities.
00:22:41
In the middle left, our teams and our working space on the right. It's the same logic everywhere. And if you need right click you will still have most of the options: Favorites, Mute, Disable tips and tricks, Hide, etc.
00:23:08
The couple of extras, I won’t list them all, but we saw some extras in this session.
00:23:20
I won’t repeat myself again about what is Teams and the centralization part of this, but do you have any questions? You can use the chat at the top of Join.me if you need to ask me any questions.
00:23:54
You want to know if we can have a specific user for a channel.
00:24:04
You can add people in a team but for the channel you can't really invite people to one channel and not the team. If someone is in the channel, they’re obviously in the team so they can have access to all.
00:24:30
So yes, the same people in teams and in the channel; So if you have some confidential things that you don't want people to see, Teams may not be the best tool since it's really collaborative.
00:24:51
You have one team for one project for example, everyone can have access to the things in the channel. But if you need confidential work, you can create other teams or maybe use other applications to send something by email.
00:25:16
Any other question?
00:25:38
About external people.
00:26:06
It can be accessed by external people, but it depends on the authorization, the security part of Teams,
00:26:28
how the administrator makes it. If you don't want to be external people to access it, it won't be possible, but it's possible by default.
00:26:45
Any other questions?
00:27:06
If you don't have any questions, I will just ask you to go to your MOOC with the learning paths, the courses, tutorials, etc. And go to My account to evaluate the session.
00:27:27
If you liked it or not, what was good, what was bad. I just ask you to answer honestly. First we can know that you were there and it can be important for us to improve our session in the future.
00:27:49
Thank you for your participation in this session.
00:27:59
Have a nice day. Maybe see you another time on another session.
00:14:49
I think everyone is used to go in Outlook to create a meeting, invite people. There you can schedule directly your meeting in Teams with the same possibilities you have in Outlook.
00:15:10
Add titles, locations… It’s almost the same as Skype. In the location, you can have online, like in a team meeting, and select a channel to meeting.
00:15:33
For example, I want to pick a channel in my project, the Analysis, so I will do a meeting in this channel. Everyone who has access to it can join the meeting. You can also invite people if you wish.
00:15:53
For the other things: The start, the end, I won’t bother you with it.
00:16:03
You can find a lot of functionalities that allow you to collaborate through other software: Share files with SharePoint or OneDrive, have a OneNote just for the team.
00:16:25
For example, you were used to send your notebook if you needed to share something to someone. Now you don't have to, you can create a notebook in a tab and it will ask you if you want to create one to browse your notes or paste a link.
00:16:48
You can create everything you need from scratch directly in Teams instead of going to all the applications. It's also way easier to navigate in just one software.
00:17:08
Maybe at the start it will be a bit difficult to navigate in Teams. But for a basic user it's easier to navigate in one software that is Teams than to learn to navigate in SharePoint, Outlook, Skype, OneDrive or Planner.
00:17:29
You have one place that centralizes everything you need.
00:17:37
Also, you have other tabs. A Files tab so you can directly see your recent documents, “Book” in this OneDrive, in this tab “Communication”, etc.
00:17:57
You can directly find what you need directly in these files. And an Activity file to see the feed or the activity of my team. My activity to have to be sure to see what we want to see.
00:18:19
On the top right corner, you have different settings so you can set up things as you want:
00:18:28
The notification settings. Do you want to receive an email if someone changes something in a team? I will go to see it rapidly.
00:18:49
If the team role changes, if someone is invited in your team, do you want an email? Just a banner? Just in the feed? It’s as you wish; you can customize it as you want. Today I was presenting Teams via the online application, but you can also use the desktop application if you need.
00:19:10
There is not that much difference but for example, in the Chat part, I can call someone, exchange emails but in the online application I can't do a video to share my face.
00:19:32
So, what is Teams? It's a tool that centralizes everything you need about collaborative work and it's pretty easy to navigate. Just create a team with different channels: A team for a project, the steps of your project, so you can split everything as you need.
00:19:53
Maybe for a big project you have a lot of people but not everyone is interested by the realization part, so they just won’t to have to go to the realization part. They could see what's in it, so they are not totally lost when you tell them:
00:20:14
“Go to this and see what we can do.” To help them, you have different channels.
00:20:22
I think that's all I had to say. I will just check the PowerPoint . We saw what is Teams, we went through a bit of history,
00:20:37
Teams, Groups. Just to remind you, in Groups you had all the options that you have in Teams, even less. For example, you couldn't directly organize meetings or chat with audio calls with Groups but you can do it with Teams.
00:21:05
Teams allows you to limit the number of applications you need to do a specific thing. You just need one application but
00:21:27
if you need other options for a file, you can open in SharePoint, but you won't have to go to SharePoint for the basic things, like edit it, move it, copy it, download it. For example, if you want their version history, you need to go on SharePoint but for the basics you can stay on Teams and it will be enough.
00:21:55
Like in Planner, you can have most of the functionalities. But if you really need to see a different plan that you created, go on Planner instead of just checking all your teams to see if things you are interested in are there.
00:22:20
Teams can be used for different things, for a project, with your coworkers so you can share information when you have to. We saw the interface with on the left the different functionalities.
00:22:41
In the middle left, our teams and our working space on the right. It's the same logic everywhere. And if you need right click you will still have most of the options: Favorites, Mute, Disable tips and tricks, Hide, etc.
00:23:08
The couple of extras, I won’t list them all, but we saw some extras in this session.
00:23:20
I won’t repeat myself again about what is Teams and the centralization part of this, but do you have any questions? You can use the chat at the top of Join.me if you need to ask me any questions.
00:23:54
You want to know if we can have a specific user for a channel.
00:24:04
You can add people in a team but for the channel you can't really invite people to one channel and not the team. If someone is in the channel, they’re obviously in the team so they can have access to all.
00:24:30
So yes, the same people in teams and in the channel; So if you have some confidential things that you don't want people to see, Teams may not be the best tool since it's really collaborative.
00:24:51
You have one team for one project for example, everyone can have access to the things in the channel. But if you need confidential work, you can create other teams or maybe use other applications to send something by email.
00:25:16
Any other question?
00:25:38
About external people.
00:26:06
It can be accessed by external people, but it depends on the authorization, the security part of Teams,
00:26:28
how the administrator makes it. If you don't want to be external people to access it, it won't be possible, but it's possible by default.
00:26:45
Any other questions?
00:27:06
If you don't have any questions, I will just ask you to go to your MOOC with the learning paths, the courses, tutorials, etc. And go to My account to evaluate the session.
00:27:27
If you liked it or not, what was good, what was bad. I just ask you to answer honestly. First we can know that you were there and it can be important for us to improve our session in the future.
00:27:49
Thank you for your participation in this session.
00:27:59
Have a nice day. Maybe see you another time on another session.

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