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Hello and welcome to this short training session on Office MOOC
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These sessions are related to specific products and
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one is entitled Yammer Enterprise Social
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My name is Steven Ryan and I'll be your trainer for
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this short session.
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So, in this session will look at the Yammer social networking
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product in Office 365.
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We'll start looking at how Yammer can be used to communicate and
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how it can provide cool string and co-editing capabilities
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and finally how Yammer can be used to enable coworkers to
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participate in the creation of content.
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The goal being to identify that Office 365 tool for facilitating
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and improving social networking.
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It will have a look at the rest
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of the available curriculum tools for this course.
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But before we look at these tools that have a quick
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introduction to the Office 365 environment.
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So Office 365 is a subscription service from Microsoft that
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gives organization cloud based environment, not only for
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communication between the colleagues and for them to work
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together collaboratively. Also for the storage of files and
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documents. Office 365 provides organizations with a cloud based
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Mail service, so Exchange online; cloud based communication tool
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and service through the Skype for Business online and cloud
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based websites through
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SharePoint online.
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And also along with that, you get online
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versions of the Office application suite, namely Word
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Excel, PowerPoint, and OneNote.
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So you can access your Office 365 subscription by navigating
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your web browser to portal.office.com and this could be
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done for all kinds of devices such as notebooks and PC's and
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tablets and mobiles.
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Listen take you to your home page or landing
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We can either click
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the icon in the top left corner,
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which we refer to as the Start menu Online or Office 365 start
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button or on the home page itself.
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You can click on the
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different tiles available to access the various services and
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applications, such as my own calendar,
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and OneDrive and Sharepoint
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and the online application suites; Office application suite.
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So let's take a look at that live online demo
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environment now.
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So here's a demo Office 365 environment tenant and you can
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see we got our Welcome page
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here, so home landing page.
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We get access to the online applications.
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So you can see, we
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have tiles here for Mail and Calendar and People,
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OneDrive SharePoint, etc.
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Exceed also got tiles for the online
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versions of office applications Word, Excel, PowerPoint and OneNote.
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Let me click on the top left corner. This is our start menu;
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Start menu Online; or Office 365 start menu.
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We can click on that
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Get access to all those tiles so this is iaccessible
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from wherever we are within Office 365, whereas these tiles
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are only available on the on the home landing page.
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going to use the start button to navigate from application to
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application and again we can see the tiles there for those
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different services; those different apps.
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You can also modify that list, if you want to add or remove
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tiles from this sort of launchpad here.
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on the ellipsis button.
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The three dots and choose
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to unpin that from the app launcher.
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For example, if we
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click on "View all my apps".
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We can add tiles back to it
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To get a list of all our applications.
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We can then select
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The ellipsis button to add a tile back. So for that
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Power BI tiles back.
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We can click on that and choose pinned to app launcher.
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If we want to add in a tile that wasn't on there
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before we want to add the store tile. Again, click on the ellipsis
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button, "Pinned app launcher".
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If we now look on the start button.
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We"ll see those tiles are back on
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And the store has been added as well. Said switch back
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to your home page.
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Just click the link in the Top navigation
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bar. Click on Office 365 takes you back to your home page.
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Couple things to shop here : we got the note.
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We gotta help menu
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We've got notifications that pops up, and let you know
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if your subscription to ending or if you got a new application
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available for example, down here, so that's all
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We've also got settings on the cog icon. Click
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on the cog icon.
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We can do things like change our theme, our
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look and feel for this
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tenants. There is a lot of different color themes as you can see,
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there, we've got some animated ones.
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I got some colorful,
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cartoon style ones, like cats and
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Lego bricks for example. Let's choose robots
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and save that thing.
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And then we can also do things like modify our start page.
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So rather than landing on this default Office 365 home page.
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You can click on the drop down list and select another
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So perhaps you want to start in Mail.
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the morning in the Mail app.
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We can do that and make that our
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or start page, when we login.
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It's also other options and there are things like
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notifications where they want
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reminders and sounds.
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Also pack change your password and then
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language and time zone settings in there as well.
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OK and then to switch between applications as
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we make click on our
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Start menu in the top left corner. Click on a tile to open
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applications such as Mail.
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And you'll see that that theme is sort of permeated throughout
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the product sits in the Mail
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part of Outlook, as well as it is
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in the Calendar and the
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People apps as well. So if we switch to the Calendar
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for example, click on start menu again.
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Click on the calendar tile.
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And we can see that same theme in the calendar there. And again
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we can just switch from app to app using the start menu.
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If you want to click on People to see a list of Contacts.
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OK, so it's just show you how we switch from application to
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You can use that start menu
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in the top left corner.
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If we want to get back to homepage, initial landing page
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click on the Office 365 link. It takes us back to that page.
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And see the bottom page,
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we get a list of recent documents
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we have accessed as well.
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OK let's switch back to the slides for a moment.
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So we saw how we can access portal.office.com to access
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Office 365 tenant and click in the start menu
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corner to access our
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various applications and services on the Top left corner.
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So let's have a look at the Yammer tool now that discussing
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We can look at in 3 aspects of Yammer for communication, for
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sort of co-editing, co-authoring and
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for participation.
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So we can communicate instantly using as
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well, see a little demo at the chat facility.
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box available within the
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use the Yammer open office to look for topics
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You're interested in
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in sort of targeted automatic groups and communicate
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with our coworkers internally, using internal groups or with
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partners; external partners; again who may have a common interest
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or common need or common project. Perhaps you're working on.
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You can then use Yammer post ideas and questions and discussions to a
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team or group, as a post; as an update; to ensure each sort of
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wide range of people who share that common interest; or need; or
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working on the same project; or document issue for example.
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And maybe want to assist you. So let's have a look at that in
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the live environment.
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So first off, we need to open Yammer, so we can either do
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that, from home page.
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Let's get used to using the start menu up
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in the top left corner.
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I can click on the tile or a right
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click on it, and choose "Open in new tab" if I want to.
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And Yammer will load up.
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And we can see in here, we got posts or update.
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people for myself; from other people in my work group down
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here, that we can scroll down and see.
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There's a few tools to look at in here, so you can... have a search
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box up here, let's you search for
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documents or people or groups.
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I could search particular person.
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good his colleague of mine.
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And hover over that person to click, and access their details.
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I can see, things that they've posted; any conversation
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they've been involved in
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or images or files if they've posted it. Notice that
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you can send each other message. Using this button,
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I can unfollow or
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follow from here as well.
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So I can click on that unfollow and
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then re-click on to follow
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said just telling us
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that from now we're
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following that user.
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Click on the home button to get back to
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the homepage everywhere.
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We gotta search box here, so we
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could use for finding documents, if we ever look
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for particular document types. Starts typing pass the name
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and then you can see the document and access document
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to select the document.
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From there, so let's click on that
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to open up the main "Mailling" document.
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Ok, and we will look at this in the next demo in terms of co-authoring,
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So I'll go back to homepage.
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That's just showing how you can search for items in the search box.
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an inbox there, so for messages that come in from
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other people, messages from the system, up here in your inbox.
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And then you have a notifications bell here that
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shows you changes in uploaded a new version of a document there.
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You gotta new follower...
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That kind of thing will appear
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in your notifications list on here.
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You will get a chat box down the bottom right corner.
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on that chat box shows you who's online.
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Currently, I can then
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start chat with them again as you notice.
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They has a hover
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over them that pops up, with this sort of contact card.
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And we create groups and join groups and view our groups.
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These groups already created in here default group internal
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group this one. This is
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an external group.
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Good ambiance team.
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And within that group will be get conversation threads, there,
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maybe files uploaded as well.
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You can see the members are from this list over on the right you
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can search the group and so on.
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And we can use these buttons down here to create group, so
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internal groups so that's for collaborating with
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people inside your company. You assign it a name or just call it
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test or something at the moment use that yet and it will just
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let you know with that group names available.
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then start to add people to the list.
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I started type in their
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name at the most group members. You can decide whether it's
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public, so anyone in the network can access it, or if it's private :
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only approved members can access it people within the group.
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And you can also create an
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So it's it's for collaborating with people who
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work outside your company. Again
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you can give it a name.
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Add people to the list.
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Set them from recent lists or starts
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email address for example.
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And then create the group and do it that
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way again. We got public
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and private options as well for that.
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We can't set back to the slides for minute.
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So not only we can use Yammer for communication with internal
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and external people will using the chat facility with instant
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We can also use Yammer as a co-editing, co-authoring tool.
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This allows us to
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infom interested parties, but updates who made the documents,
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by posting a discussion.
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Yammer upload the file for comment.
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For example, you could ask people
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to comment on that document.
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You've seen conversation apply and conversational thread in Yammer.
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You can use the Yammer chat facility,
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we already saw before, to have a
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quick chat with some colleagues
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about those documents or projects
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you're working on. And you can also click the link
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within documents have been uploaded to open in the relevant
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Office online app. It could be that PowerPoint or Excel,
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to work on the document collaboratively with your
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colleagues and that's what we see in a moment in in the demo.
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So let's see that in the live environment.
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So I could post an update to that external group that I created.
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Informing about a new document.
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So just saying "Please add comments this new charter
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And then I can decide to have them notifying so notice
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it's defaulting to the team.
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I can also add individual people in there as well
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by clicking... clicking off the list as well.
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If I click on the
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paperclip icon over here across the upload files,
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either files already been loaded into Yammer, upload a
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file from local computer, cycle them browse to document,
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selected document uploads : "Company charter" doc here.
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It gets loaded into the post and I could then post
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that updates in that comment to my team.
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And then other members that team could then come in much the
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And then access the document.
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They can get click on
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"Download" from here, they could add comments to that particular
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conversation thread.
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I could like it, they can share the
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conversation with other people either in
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another person; posted another group or as a private message with someone.
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And they can do things like for view the
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conversation; stop following conversations
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if you're already following it.
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And they can access the document itself, so they can
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click on the document.
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Open up in Word online in this case, it's a Word document and
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they're looking at it.
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We're on read only mode here.
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So just viewing it.
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They can download it, print it,
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download as PDF... They can also
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click on the "Go to file" down in the bottom right.
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And from there, although getting better preview window, they can
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also choose to edit the file.
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Won't show then open up that document in Word online,
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allowing him to start here working on that document, editing it.
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So one thing to notice here.
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It says documents saved to start
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to make changes to that
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You see, this is saving very briefly then quickly saves it.
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So when you're working the online
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version of the document
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here in this Word document access
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from Yammer, you're updating
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on the fly. So if you look at
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the file menu, we'll see
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there's no save option
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as "Save as"... There's no save option
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because they're automatically saved this little reminder that
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So you're saving documents on the
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fly as you work on them.
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So that also means I could also collaborate with other people on
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this document as well.
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Let me just show you that in another demo.
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To switch to another machine for a moment.
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So for example, I could access this file here.
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This is a file stored
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in SharePoint light be.
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For example, it's a OneNote file
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like and then open that up in a new tab or opening this...
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So it used to this is I can open that document.
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And maybe I'm looking at it in sort of read only mode.
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This is a OneNote file. If
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I click on edit and then I can get the
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option over there, to use it
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in the full version of Microsoft.
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OneNote, or in the browser based version IE OneNote online.
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I'll select that option.
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So I can then start to add some text in here, there is "User 2".
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Note that it's being saved as we work on it.
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And if I switch across the other.
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Looking over here and then get..
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Yeah, they use to log in and access the same file.
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So it cames on read only mode, we can choose to edit in the
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browser again here.
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And as soon as I open that up, it says "User 2"
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standard is also here like in the click on that
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it says whereabouts they working if there's multiple pages or
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show me which page.
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They're working on.
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Show me he's working
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somewhere on this page.
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And I'll see the changes that are they making to that document
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If I switch back to the other user
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on the other page...
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You see that they also get the message that another user is
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working somewhere on that page.
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You can choose the view authors
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Show authors to show which bits of contents may
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have been created by who and you will see the additional content
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being added as you start to work on it in the online version.
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And as the page gets refresh, you'll see that content that
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we're adding being
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added to the page that I can have both see
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that "User 1" and "User 2" content on the page.
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sort of real time collaboration.
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I guess it's respect the slides aren't it?
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So we've seen how we can use Yammer for allowing other people
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to sort of contribute and create documents, other documents, and by
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letting him co-author on documents.
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But for lock documents, you can also use it by
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asking people to participate.
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As well as sort of contributing co-authoring on
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the document by ask him to perhaps add comments about the
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document as a conversation replying Yammer thread and you
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can also create polls to obtain feedback on topics; or
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on documents; or projects
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you working on, related to your
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team or your project. So it's about quick look at that in
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So I remember we uploaded that charter document America and ask
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people to add comments on that new charter
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we're doing. Created
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that in there and we post the update in MBS team groups.
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If we switch to the other user.
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And I remember his team, this is John Doe, the "User 1" dot standard.
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He can then reply to that
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conversation, perhaps within additional information saying :
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"I think you need
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to change the intro or something?"
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So they can post comments that without making
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changes, the document.
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If you're not going to allow them to, if
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you've locked the document for editing.
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You could just ask
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members of the team to make comments about the document and
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things they would suggest changing on it or approving it
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or whatever. Or they could perhaps makes changes, download
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a copy, make their own choices, and then upload those changes.
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So you can review the changes.
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They've made to their copy of
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the document that kind of thing and they can just post that
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as a conversation. And gradually as people add
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more and more replies that that thread of conversation of
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comments that builds up for that particular document,
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we've uploaded into the Yammer team group.
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Other people can also share that conversation again, so
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they could share that to another group for example, now
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that all the company or a team and then say mentioned
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something at the conversation; sharing other people; they can
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send as a private messages to someone, as well to have them
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review that this comments or look at them and recomment
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themselves for example.
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So every now switch back to the other user and then look
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at the under any other it conversations.
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We can see that new comments.
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That's been added there
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Again, if we go to "All conversations" view
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we will see that in there as well.
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And when it is updated and who by and so on, you could
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and then write a reply to that and say : "OK thanks"
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into it, for example.
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And start to build up in a thread of conversation thread
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relating to comments on that document, or that project you're
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working on for example.
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So you can also create polls to obtain feedback on topics or
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documents, or your team, or project.
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So I can click on pole here.
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Ask question in it.
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Cause this doc need more work and then I could provide a pole.
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And then I could send that to my team, or I could invite other
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people individually to that, and then post that as a pole.
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Within switch back to the other user, you see
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a new update, so we've
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just seen the addition of that
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conversation thread, saying "OK thanks, I'll look into it". Now,
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we got also this poll.
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that's appeared as an update. So we
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can say :"Does this doc need more work ?"
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We think it "needs
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a small change" for example, we can then vote on that.
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Change a vote if you want to as well, and then share that with
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someone else as well.
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So lots of tools we have been there for
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collaboration, and participation, and co-authoring, within the
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Let's just go back to the slides.
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So the Yammer tool we've looked at briefly in this session can help
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you to improve communication, participation,
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collaboration with
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your colleagues, or partners, or working online. Office 365 itself
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provides quick access to the Yammer app by the Office 365
00:21:27
Or the online start menu.
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You can use Yammer for
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communicating with coworkers and external partners within groups
00:21:32
or using the instantly with the
00:21:35
You can use Yammer to post updates about documents
00:21:38
or projects unity
00:21:39
you're working on, and then review
00:21:41
replies in that conversation thread relating to document or project.
00:21:44
You can upload copies of relevant files in your
00:21:47
Yammer post, so team members can view that document, comment on
00:21:49
them in the conversation thread. Also even open the links to the
00:21:53
docs, open work on them in the online version of the
00:21:57
application and possibly also collaboratively in co-authoring mode.
00:22:01
And lastly, you can use Yammer from your browser to
00:22:04
participate by adding replies to comment
00:22:06
conversation threads, or
00:22:07
by responding to polls to get feedback from your
00:22:10
coworkers, your colleagues, about a document or project
00:22:13
you're working on at the moment.
00:22:18
Now there are several post training resources available to
00:22:20
you to further enhance your MOOC training experience.
00:22:23
You can review the
00:22:24
recordings of previous webcast sessions, access
00:22:26
relevant video tutorials, review the usage scenarios situations
00:22:30
and provide feedback on your experience. And there's also
00:22:34
access to MOOC specific groups on Yammer for further information.
00:22:37
And to extend your support of the MOOC environment.
00:22:40
I'll just show you what
00:22:42
looks like on the MOOC portal for
00:22:44
accessing those webcast and training video resources
00:22:50
on this Office 365 live online training portal home page.
00:22:55
browse courses by use case,
00:22:58
by products on the use case for things like "communicate",
00:23:00
"share", "collaborate", "search", "produce"; products : "messaging tools",
00:23:04
"collaborative tools", "Office productivity", "Social networking"...
00:23:07
And then under "Getting started"
00:23:09
you gotta section for Office 2016, Outlook,
00:23:13
Excel, Word, PowerPoint, and then Skype for Business
00:23:15
and Sharepoint as well. And then when you find a
00:23:18
course you can click on it.
00:23:24
The also progress currently on that course
00:23:26
you can look under the course menu to see
00:23:27
resource is like when the next web conference
00:23:30
sessions are coming up.
00:23:34
View recordings of the previous web cast.
00:23:42
Review use case situation videos.
00:23:53
And of course access for the tutorials for the products related
00:23:57
to this course. In this case, things like Outlook and Skype
00:24:00
and Yammer for this particular course. And you can also access
00:24:03
the group discussions linked to go and log into the Yammer Group, and...
00:24:07
collaborate and participate, and participate
00:24:11
discussions with other people with a common thread in terms of
00:24:14
that course they've attended.
00:24:17
So that concludes this short session, I'd like to thank you for your attention.
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