Productivity tools: OneDrive, Office Online and Yammer

Time Length Icon 45:00 Video Icon 301 videos
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The OneDrive and Office Online apps are here to make your life easier. You can store, view and share with OneDrive and edit your documents online with Office Online. There’s nothing to install!

Teaching Format:

  • Remote e-learning training session
  • Interact live with your trainer throughout the e-learning session. Ask questions and discuss points as they arise

Training aims:

  • Discover Office productivity tools
  • Find out how Office 365 communication tools interact and work together

Training content:

  • OneDrive 
    • Online storage
    • Share files
    • Easily manage document versions
  • Office Online 
    • Word/Excel/PPT/OneNote Online: Accessibility
    • Remote collaborative editing: separately and together in real time
  • Yammer (Overview) 
    • Online edition
00:00:10
Hello and Welcome to this short training session on Office MOOC training.
00:00:13
These sessions are related to specific products and tools and this particular one is entitled "Office Productivity Tools".
00:00:18
My name is Stephen Ryan and I'll be your trainer for this short session.
00:00:24
In this session we will introduce some specific Office 365 products that can be used to improve office productivity.
00:00:30
We will start by looking at OneDrive app in Office 365.
00:00:33
Then we'll discuss the online version of the Office suite.
00:00:36
Finally, we will look at the social networking tool for business, which is Yammer.
00:00:40
The goals of this being to identify those Office 365 tools that can help to facilitate office productivity
00:00:45
and also to have a look at some of the other resource available for this course in the curriculum website.
00:00:52
Before we look at these tools, let's have a quick introduction to the Office 365 environment.
00:00:58
Office 365 is a subscription service from Microsoft
00:01:01
that gives organizations cloud-based environment
00:01:03
for the communication with colleagues or working together collaboratively
00:01:07
and also for storing files and documents.
00:01:11
It provides organizations with a cloud-based mail service
00:01:13
by the exchange on online service, cloud-based communication service with Skype for Business online
00:01:18
and cloud-based websites through SharePoint online.
00:01:21
You also get online versions of your Office 365 applications: Word, Excel, PowerPoint and OneNote.
00:01:27
You can access your Office 365 applications via a web browser on portal.office.com
00:01:33
and you can do this on all kinds of devices: notebooks, PCs, tablets, mobile devices.
00:01:40
This takes you to your homepage
00:01:43
where you can either click in the top left corner,
00:01:45
which refers to the start menu online or the Office 365 start button,
00:01:49
or in the homepage itself, you can click on the different tiles
00:01:52
to access various available services and applications
00:01:56
like Mail and Calendar in OneDrive, and SharePoint and the Office online suite as well.
00:02:02
Now let's take a look at that in our live online demo environment.
00:02:08
Here's our Office 365 suite
00:02:10
and we can see the tiles to access the various applications and services from here
00:02:13
like Mail, Calendar, OneDrive and SharePoint.
00:02:16
Online application suite: Word, Excel, PowerPoint, OneNote,
00:02:20
or possibily the Office online suite.
00:02:22
We can click in the top left corner to access the start menu
00:02:25
and have access to various tiles
00:02:29
This is the bottom within Office 365 to switch from application to application.
00:02:35
Rather than having to go back to the homepage to access the tiles
00:02:37
we can click on the start menu in the top left corner to do the same thing.
00:02:40
This is modifiable as a sort of launching pad
00:02:43
so if you want to change a tile, you can click on the ellipsis button to modify and choose "Unpin from app launcher"
00:02:49
and then pin a different tile, so click on "View all my apps"
00:02:56
and then we can select a different application.
00:02:57
If you want to add the Planner tile instead for example,
00:03:02
click on the ellipsis button and choose "Pin to app launcher".
00:03:04
If we click on the start button in the top left corner, we will find out that the Planner tile will be there instead of the Store tile.
00:03:10
To switch back to the homepage, click on the Office 365 link in the top navigation bar.
00:03:16
It takes us back to our initial homepage from where we logged in.
00:03:22
There are few options in terms of settings.
00:03:25
Click on the cog icon to open settings
00:03:27
and we can do things like modify the look, so we can change the theme.
00:03:31
There's a lot of different options, different colors and different types of themes
00:03:34
like circuit, cats, robots and bricks...
00:03:38
All sort of things.
00:03:39
Let's choose one of those: robots.
00:03:42
Then we can save that theme.
00:03:45
We can also do things like change our landing page.
00:03:49
Rather than access the default homepage,
00:03:53
if you want to access the mail app when you first log in the morning
00:03:56
we can do that, click on save,
00:03:57
and it will become our initial landing page when we first log in the morning and it will take us straight to our mail
00:04:03
rather than on this default homepage.
00:04:05
There are other settings as well: notifications,
00:04:08
language and time zone, change password, etc.
00:04:11
But that will be sufficient for now.
00:04:12
To switch to our applications, click on the start menu.
00:04:16
Click on the appropriate tile to open an application.
00:04:18
This is going to open our Mail application.
00:04:25
If you want to switch to the calendar for example, click on the start menu and on the Calendar tile
00:04:31
Switch to the calendar, you can notice that the theme, product, all those different components are both in the Mail and Calendar and in the People
00:04:40
which is already in our contacts.
00:04:42
We can switch to contacts and see what it looks like.
00:04:44
These are the contacts that we can modify and view in there.
00:04:50
Let's get used to moving around the applications in the start menu.
00:04:55
Let's click on Office 365 to take us back to the homepage again.
00:05:01
Then we'll switch back to our slides.
00:05:05
We saw that we can access the portal via portal.office.com.
00:05:09
We can click on the start menu in the top left corner to access all our application tiles
00:05:14
to get access to those applications and various services that make up the Office 365 suite.
00:05:23
Let's look at the first product about office productivity: OneDrive.
00:05:30
What is OneDrive? It's a storage location,
00:05:34
one of the storage capabilities of Office 365,
00:05:37
and gives you up to one terabyte per user
00:05:40
of storage space in the cloud in the Microsoft data centers.
00:05:44
So you can use the online storage capability to store your files
00:05:48
in cloud-based location services
00:05:50
and get access to documents to be able to view them for anywhere,
00:05:53
anytime you access to it, via the Internet on any kind of device.
00:05:56
You can also share your files with colleagues.
00:05:59
That makes it much easier to work collaboratively with other people, even when you're working remotely.
00:06:04
You can easily download documents, work with them offline or directly online in sort of real time collaboration.
00:06:10
If you select a file, as you'll see in a moment in the demo,
00:06:13
it gives you options on the menu to preview, open the document, to share it with other people
00:06:19
either by invitation or a specific link to the document.
00:06:23
You can also view those share permissions on that document as well.
00:06:27
You can download a copy of the document
00:06:29
and you can also view the version history of a document
00:06:31
if you want to open a previous version or delete or even restore back an older version.
00:06:38
Let's go and have a look at that in the live environment.
00:06:44
Back on our homepage.
00:06:46
We are going to open the OneDrive application, click on the start menu in the top left corner
00:06:50
and then we can click on the OneDrive tile.
00:06:52
We can also right-click on it and choose "Open in new tab"
00:06:54
if we want to open it in a separate tab, which is what I'll do.
00:06:57
We've got a list of files and folders in a storage location, in the cloud.
00:07:03
We can use some buttons across the top menu to do things into our storage location.
00:07:07
We can create new files and folders.
00:07:10
I could create a new folder to store things in. We can create new documents: Word, Excel, PowerPoint, OneNote, etc.
00:07:17
We could also upload files from a local computer
00:07:19
to this storage location.
00:07:21
We have a sync button as well. That's a sync online storage in OneDrive with a local drive on a local computer
00:07:29
so you could then work on a file offline when you are disconnected from the Internet.
00:07:33
Work on it when you're away from the Internet
00:07:35
and then when you get back online again later you can re synchronize those changes to the online storage location.
00:07:43
In terms of file: if I select a file,
00:07:47
select Document 3, for example.
00:07:49
I select it on the left hand side, so the menu pops up
00:07:51
giving access to various tools.
00:07:52
You can open that application
00:07:55
in Word online or in the full version of Word if we have it
00:07:58
We can share a document, get a link to it,
00:08:00
download it locally, delete, move, copy, rename
00:08:03
and also view version history for it.
00:08:05
Rather than using the menu across the top
00:08:08
you can also right-click on a document and use the right-click context menu.
00:08:12
Another way of doing it is to click on the ellipsis button (the 3 dots)
00:08:16
to open exactly the same menu.
00:08:18
Let's open Document 3 in Word online for example.
00:08:24
I can open the document in Word online.
00:08:28
This is "Document 3 - saved" in the status bar and you'll notice if I start to type in some text
00:08:36
it will change to "saving".
00:08:48
I could change it and it will automatically save it and say "saving" afterwards
00:08:53
because you're working on online documents
00:08:56
being saved in the cloud automatically
00:08:57
on the file as you make those changes.
00:08:59
If I click on the FILE menu
00:09:00
You'll see that there's no save option. There's a "save as"
00:09:03
but there's no save because things are saved automatically on the file when you're working with them online
00:09:07
on these online applications.
00:09:09
You also have the option of editing in Word.
00:09:11
If you're using Word online for editing, you want to open it in the full version of Word
00:09:15
you have the "edit in Word" option which you can use to switch to the full app.
00:09:19
Let's suppose another person also wants to work on the same document at the same time, on another browser,
00:09:26
I've got a document available, Document 3.
00:09:30
If I use it, it also opens the same document in Word online.
00:09:38
In this case it opens in sort of read only mode
00:09:41
if he wants to edit the document. You can see the changes I've just made.
00:09:45
He can then edit the document again. His options are to edit in the full version or in the browser-based version Word online, which he's going to select.
00:09:53
Now I have 2 people working on the same document at the same time,
00:09:56
It pops up with a little icon
00:09:59
to show that someone else is working on the document
00:10:01
and it also shows us with this cursor whereabouts in the document they're working.
00:10:07
So far he is to make some changes here.
00:10:09
Let's change the formatting on that.
00:10:16
And so on, and then switch back to the other screen.
00:10:19
The other person sees those changes as well.
00:10:21
It tells me that User 2 is also editing the document
00:10:23
and I can see the flag there that shows you where abouts their cursor is part of the document editing.
00:10:29
It's a real time co-working and collaboration on that document.
00:10:37
The other thing we can do, let's close it down for a moment,
00:10:40
is share the document.
00:10:43
If I access the menu for that document, there is a share option there.
00:10:46
I can also do things like download it locally and work on it, move it,copy it, etc.
00:10:52
I'm going to share it with someone so I click on "Share"
00:10:54
You've got 2 options for sharing: you can invite people to a list.
00:10:58
So you can select users from your directory
00:11:01
and decide whether they should have read only access with "Can view"
00:11:04
or whether they can have change and edit access with "Can edit".
00:11:07
You can add a message to your invitation.
00:11:09
You can require them to sign in or access anonymously
00:11:12
and you can send an email invitation to let them know that the document has been shared with them.
00:11:17
You can turn this off if you don't want them.
00:11:19
Click on "Share" to share it.
00:11:21
It's already shared with that user so we just had to log in a moment ago.
00:11:25
The other option is to share with a link.
00:11:30
You can create a type of link: edit or view,
00:11:34
either anonymous or one that requires sign-in.
00:11:36
Let's say we want a view link with no sign-in required for example,
00:11:40
you can right-click and copy that link
00:11:43
and then paste that link into an email message
00:11:44
or to an instant message chat window or something.
00:11:47
The person that you're sending that too can click on the link and then they'll get the access
00:11:51
that's been determined by the level of link that you selected in the list.
00:11:55
You can do it more anonymously by supplying a link
00:11:58
or you can do it specifically by inviting a person and applying certain permissions to that document.
00:12:06
The last thing we will see is the version history.
00:12:10
I click on "Version history" and I can see a list of who's worked on it and when,
00:12:13
if there are any comments made on the document, changes, and so on.
00:12:17
I can use the list of versions to select a previous version
00:12:20
and view it, delete or restore it back again should I need to.
00:12:26
Let's switch back to the slides.
00:12:30
We saw that OneDrive is the storage location for these files.
00:12:34
It's to upload and store files, view and access them,
00:12:37
share it with other people as we did a moment ago.
00:12:39
Not only that, but it also allows us to access those drives
00:12:42
using the application.
00:12:44
In this case we were using Word online as part of the online Office suite
00:00:10
Hello and Welcome to this short training session on Office MOOC training.
00:00:13
These sessions are related to specific products and tools and this particular one is entitled "Office Productivity Tools".
00:00:18
My name is Stephen Ryan and I'll be your trainer for this short session.
00:00:24
In this session we will introduce some specific Office 365 products that can be used to improve office productivity.
00:00:30
We will start by looking at OneDrive app in Office 365.
00:00:33
Then we'll discuss the online version of the Office suite.
00:00:36
Finally, we will look at the social networking tool for business, which is Yammer.
00:00:40
The goals of this being to identify those Office 365 tools that can help to facilitate office productivity
00:00:45
and also to have a look at some of the other resource available for this course in the curriculum website.
00:00:52
Before we look at these tools, let's have a quick introduction to the Office 365 environment.
00:00:58
Office 365 is a subscription service from Microsoft
00:01:01
that gives organizations cloud-based environment
00:01:03
for the communication with colleagues or working together collaboratively
00:01:07
and also for storing files and documents.
00:01:11
It provides organizations with a cloud-based mail service
00:01:13
by the exchange on online service, cloud-based communication service with Skype for Business online
00:01:18
and cloud-based websites through SharePoint online.
00:01:21
You also get online versions of your Office 365 applications: Word, Excel, PowerPoint and OneNote.
00:01:27
You can access your Office 365 applications via a web browser on portal.office.com
00:01:33
and you can do this on all kinds of devices: notebooks, PCs, tablets, mobile devices.
00:01:40
This takes you to your homepage
00:01:43
where you can either click in the top left corner,
00:01:45
which refers to the start menu online or the Office 365 start button,
00:01:49
or in the homepage itself, you can click on the different tiles
00:01:52
to access various available services and applications
00:01:56
like Mail and Calendar in OneDrive, and SharePoint and the Office online suite as well.
00:02:02
Now let's take a look at that in our live online demo environment.
00:02:08
Here's our Office 365 suite
00:02:10
and we can see the tiles to access the various applications and services from here
00:02:13
like Mail, Calendar, OneDrive and SharePoint.
00:02:16
Online application suite: Word, Excel, PowerPoint, OneNote,
00:02:20
or possibily the Office online suite.
00:02:22
We can click in the top left corner to access the start menu
00:02:25
and have access to various tiles
00:02:29
This is the bottom within Office 365 to switch from application to application.
00:02:35
Rather than having to go back to the homepage to access the tiles
00:02:37
we can click on the start menu in the top left corner to do the same thing.
00:02:40
This is modifiable as a sort of launching pad
00:02:43
so if you want to change a tile, you can click on the ellipsis button to modify and choose "Unpin from app launcher"
00:02:49
and then pin a different tile, so click on "View all my apps"
00:02:56
and then we can select a different application.
00:02:57
If you want to add the Planner tile instead for example,
00:03:02
click on the ellipsis button and choose "Pin to app launcher".
00:03:04
If we click on the start button in the top left corner, we will find out that the Planner tile will be there instead of the Store tile.
00:03:10
To switch back to the homepage, click on the Office 365 link in the top navigation bar.
00:03:16
It takes us back to our initial homepage from where we logged in.
00:03:22
There are few options in terms of settings.
00:03:25
Click on the cog icon to open settings
00:03:27
and we can do things like modify the look, so we can change the theme.
00:03:31
There's a lot of different options, different colors and different types of themes
00:03:34
like circuit, cats, robots and bricks...
00:03:38
All sort of things.
00:03:39
Let's choose one of those: robots.
00:03:42
Then we can save that theme.
00:03:45
We can also do things like change our landing page.
00:03:49
Rather than access the default homepage,
00:03:53
if you want to access the mail app when you first log in the morning
00:03:56
we can do that, click on save,
00:03:57
and it will become our initial landing page when we first log in the morning and it will take us straight to our mail
00:04:03
rather than on this default homepage.
00:04:05
There are other settings as well: notifications,
00:04:08
language and time zone, change password, etc.
00:04:11
But that will be sufficient for now.
00:04:12
To switch to our applications, click on the start menu.
00:04:16
Click on the appropriate tile to open an application.
00:04:18
This is going to open our Mail application.
00:04:25
If you want to switch to the calendar for example, click on the start menu and on the Calendar tile
00:04:31
Switch to the calendar, you can notice that the theme, product, all those different components are both in the Mail and Calendar and in the People
00:04:40
which is already in our contacts.
00:04:42
We can switch to contacts and see what it looks like.
00:04:44
These are the contacts that we can modify and view in there.
00:04:50
Let's get used to moving around the applications in the start menu.
00:04:55
Let's click on Office 365 to take us back to the homepage again.
00:05:01
Then we'll switch back to our slides.
00:05:05
We saw that we can access the portal via portal.office.com.
00:05:09
We can click on the start menu in the top left corner to access all our application tiles
00:05:14
to get access to those applications and various services that make up the Office 365 suite.
00:05:23
Let's look at the first product about office productivity: OneDrive.
00:05:30
What is OneDrive? It's a storage location,
00:05:34
one of the storage capabilities of Office 365,
00:05:37
and gives you up to one terabyte per user
00:05:40
of storage space in the cloud in the Microsoft data centers.
00:05:44
So you can use the online storage capability to store your files
00:05:48
in cloud-based location services
00:05:50
and get access to documents to be able to view them for anywhere,
00:05:53
anytime you access to it, via the Internet on any kind of device.
00:05:56
You can also share your files with colleagues.
00:05:59
That makes it much easier to work collaboratively with other people, even when you're working remotely.
00:06:04
You can easily download documents, work with them offline or directly online in sort of real time collaboration.
00:06:10
If you select a file, as you'll see in a moment in the demo,
00:06:13
it gives you options on the menu to preview, open the document, to share it with other people
00:06:19
either by invitation or a specific link to the document.
00:06:23
You can also view those share permissions on that document as well.
00:06:27
You can download a copy of the document
00:06:29
and you can also view the version history of a document
00:06:31
if you want to open a previous version or delete or even restore back an older version.
00:06:38
Let's go and have a look at that in the live environment.
00:06:44
Back on our homepage.
00:06:46
We are going to open the OneDrive application, click on the start menu in the top left corner
00:06:50
and then we can click on the OneDrive tile.
00:06:52
We can also right-click on it and choose "Open in new tab"
00:06:54
if we want to open it in a separate tab, which is what I'll do.
00:06:57
We've got a list of files and folders in a storage location, in the cloud.
00:07:03
We can use some buttons across the top menu to do things into our storage location.
00:07:07
We can create new files and folders.
00:07:10
I could create a new folder to store things in. We can create new documents: Word, Excel, PowerPoint, OneNote, etc.
00:07:17
We could also upload files from a local computer
00:07:19
to this storage location.
00:07:21
We have a sync button as well. That's a sync online storage in OneDrive with a local drive on a local computer
00:07:29
so you could then work on a file offline when you are disconnected from the Internet.
00:07:33
Work on it when you're away from the Internet
00:07:35
and then when you get back online again later you can re synchronize those changes to the online storage location.
00:07:43
In terms of file: if I select a file,
00:07:47
select Document 3, for example.
00:07:49
I select it on the left hand side, so the menu pops up
00:07:51
giving access to various tools.
00:07:52
You can open that application
00:07:55
in Word online or in the full version of Word if we have it
00:07:58
We can share a document, get a link to it,
00:08:00
download it locally, delete, move, copy, rename
00:08:03
and also view version history for it.
00:08:05
Rather than using the menu across the top
00:08:08
you can also right-click on a document and use the right-click context menu.
00:08:12
Another way of doing it is to click on the ellipsis button (the 3 dots)
00:08:16
to open exactly the same menu.
00:08:18
Let's open Document 3 in Word online for example.
00:08:24
I can open the document in Word online.
00:08:28
This is "Document 3 - saved" in the status bar and you'll notice if I start to type in some text
00:08:36
it will change to "saving".
00:08:48
I could change it and it will automatically save it and say "saving" afterwards
00:08:53
because you're working on online documents
00:08:56
being saved in the cloud automatically
00:08:57
on the file as you make those changes.
00:08:59
If I click on the FILE menu
00:09:00
You'll see that there's no save option. There's a "save as"
00:09:03
but there's no save because things are saved automatically on the file when you're working with them online
00:09:07
on these online applications.
00:09:09
You also have the option of editing in Word.
00:09:11
If you're using Word online for editing, you want to open it in the full version of Word
00:09:15
you have the "edit in Word" option which you can use to switch to the full app.
00:09:19
Let's suppose another person also wants to work on the same document at the same time, on another browser,
00:09:26
I've got a document available, Document 3.
00:09:30
If I use it, it also opens the same document in Word online.
00:09:38
In this case it opens in sort of read only mode
00:09:41
if he wants to edit the document. You can see the changes I've just made.
00:09:45
He can then edit the document again. His options are to edit in the full version or in the browser-based version Word online, which he's going to select.
00:09:53
Now I have 2 people working on the same document at the same time,
00:09:56
It pops up with a little icon
00:09:59
to show that someone else is working on the document
00:10:01
and it also shows us with this cursor whereabouts in the document they're working.
00:10:07
So far he is to make some changes here.
00:10:09
Let's change the formatting on that.
00:10:16
And so on, and then switch back to the other screen.
00:10:19
The other person sees those changes as well.
00:10:21
It tells me that User 2 is also editing the document
00:10:23
and I can see the flag there that shows you where abouts their cursor is part of the document editing.
00:10:29
It's a real time co-working and collaboration on that document.
00:10:37
The other thing we can do, let's close it down for a moment,
00:10:40
is share the document.
00:10:43
If I access the menu for that document, there is a share option there.
00:10:46
I can also do things like download it locally and work on it, move it,copy it, etc.
00:10:52
I'm going to share it with someone so I click on "Share"
00:10:54
You've got 2 options for sharing: you can invite people to a list.
00:10:58
So you can select users from your directory
00:11:01
and decide whether they should have read only access with "Can view"
00:11:04
or whether they can have change and edit access with "Can edit".
00:11:07
You can add a message to your invitation.
00:11:09
You can require them to sign in or access anonymously
00:11:12
and you can send an email invitation to let them know that the document has been shared with them.
00:11:17
You can turn this off if you don't want them.
00:11:19
Click on "Share" to share it.
00:11:21
It's already shared with that user so we just had to log in a moment ago.
00:11:25
The other option is to share with a link.
00:11:30
You can create a type of link: edit or view,
00:11:34
either anonymous or one that requires sign-in.
00:11:36
Let's say we want a view link with no sign-in required for example,
00:11:40
you can right-click and copy that link
00:11:43
and then paste that link into an email message
00:11:44
or to an instant message chat window or something.
00:11:47
The person that you're sending that too can click on the link and then they'll get the access
00:11:51
that's been determined by the level of link that you selected in the list.
00:11:55
You can do it more anonymously by supplying a link
00:11:58
or you can do it specifically by inviting a person and applying certain permissions to that document.
00:12:06
The last thing we will see is the version history.
00:12:10
I click on "Version history" and I can see a list of who's worked on it and when,
00:12:13
if there are any comments made on the document, changes, and so on.
00:12:17
I can use the list of versions to select a previous version
00:12:20
and view it, delete or restore it back again should I need to.
00:12:26
Let's switch back to the slides.
00:12:30
We saw that OneDrive is the storage location for these files.
00:12:34
It's to upload and store files, view and access them,
00:12:37
share it with other people as we did a moment ago.
00:12:39
Not only that, but it also allows us to access those drives
00:12:42
using the application.
00:12:44
In this case we were using Word online as part of the online Office suite
00:12:48
to access documents.
00:12:49
One of the benefits is that when you use the online version of the apps
00:12:53
and the Office 365 subscription
00:12:56
is that you always get the latest version.
00:12:57
So if there's been made changes to the version of the application
00:13:00
you will get those updates automatically.
00:13:01
If you've got the full Office suite, then changes made to those applications
00:13:05
you will also get updates to those versions as well.
00:13:11
Another benefit is you've always got access to it.
00:13:13
Wherever you're located, you can get access to those applications.
00:13:17
If you're in a hotel, remote office, at home or at the airport waiting or something
00:13:22
you can get access to Word, Excel: PowerPoint and OneNote online,
00:13:25
wherever you've got access to an Internet connection essentially.
00:13:30
Having those online versions, you can view and edit documents without the need for a local installation of the Office software
00:13:35
and you can use those built-in tools for enabling real time collaboration
00:13:39
in real-time co-working capabilities with synchronous co-editing with other users.
00:13:46
We also saw that not only does it let you do that collaboration but also lets you see a visual representation
00:13:52
of a visual indicator of who's working on the document and whereabouts on the document they're currently working.
00:13:57
The example you can see on the slide
00:14:00
is a screenshot showing a flag that opens up to show someone working on another cell in Excel online.
00:12:48
to access documents.
00:12:49
One of the benefits is that when you use the online version of the apps
00:12:53
and the Office 365 subscription
00:12:56
is that you always get the latest version.
00:12:57
So if there's been made changes to the version of the application
00:13:00
you will get those updates automatically.
00:13:01
If you've got the full Office suite, then changes made to those applications
00:13:05
you will also get updates to those versions as well.
00:13:11
Another benefit is you've always got access to it.
00:13:13
Wherever you're located, you can get access to those applications.
00:13:17
If you're in a hotel, remote office, at home or at the airport waiting or something
00:13:22
you can get access to Word, Excel: PowerPoint and OneNote online,
00:13:25
wherever you've got access to an Internet connection essentially.
00:13:30
Having those online versions, you can view and edit documents without the need for a local installation of the Office software
00:13:35
and you can use those built-in tools for enabling real time collaboration
00:13:39
in real-time co-working capabilities with synchronous co-editing with other users.
00:13:46
We also saw that not only does it let you do that collaboration but also lets you see a visual representation
00:13:52
of a visual indicator of who's working on the document and whereabouts on the document they're currently working.
00:13:57
The example you can see on the slide
00:14:00
is a screenshot showing a flag that opens up to show someone working on another cell in Excel online.
00:14:08
The last thing we want to look at is Yammer, the social networking app for business.
00:14:12
After after you create your corporate documents in Office online apps
00:14:17
you can store them in OneDrive and Yammer can help you collaborate around that content.
00:14:22
You can inform interested parties about updates made on document by posting a discussion in Yammer.
00:14:28
Then upload the file for comments
00:14:30
and you could ask your colleagues to post comments about the document using Yammer conversation replies.
00:14:36
You can also use Yammer chat facility to have a quick chat with your colleagues about documents or projects you are working on.
00:14:42
I will show you in a moment, you can click the link to a document and open it directly in Yammer
00:14:47
and open up the relevant Office online application to work on a document
00:14:51
collaboratively with your colleagues.
00:14:53
as we saw a moment ago.
00:14:54
so you can access Word, PowerPoint, Excel and OneNote documents from within Yammer and collaborate on them with your colleagues.
00:15:01
I'll show you that now.
00:15:06
Switch to another Office 365 subscription I've got
00:15:10
which has access to Yammer on it as well. I click on the start menu
00:15:14
and open up Yammer in a new tab.
00:15:21
Within Yammer, we can see typical kind of social collaboration things.
00:15:26
We can reply to conversations, like, share a conversation with someone else...
00:15:31
I can share it by posting it in a group or as a private message to someone.
00:15:36
We can click on the ellipsis and stop following conversation,
00:15:41
bookmark it, have it emailed to inbox or hide the conversation if we no longer have interest in it.
00:15:48
We can see a link to a document.
00:15:49
That's a OneNote document for example, it's hosted on a SharePoint site.
00:15:53
We could click on that and access the document directly via the link.
00:15:58
We can see that other people have made updates in here as well
00:16:02
so I can reply to the update, I can follow and unfollow people using these buttons
00:16:08
to follow and unfollow people in that group that connect with me.
00:16:12
I've also got access to the chat tool at the bottom.
00:16:14
I click on that and I can see people online in my group and start chatting with them.
00:16:19
and I can post updates about things I'm working on. If I want to post an update about a new charter document for example.
00:16:31
I can decide who I want to share the update with:
00:16:34
everyone or specify individual people to share it with in my group
00:16:38
and then to all company for example, if I want to.
00:16:42
I can then select the document and upload it from my computer.
00:16:50
Select the "Company Charter" doc
00:16:53
and then that's been attached so I can post that to the group.
00:16:57
People can access that document, view it, download it, make comments about it, reply to that.
00:17:04
For example, if they want to click on a document like this one, I posted one earlier about a report,
00:17:08
they can click on that and share it, download it, go to the file,
00:17:12
or they click on that sort of preview to see a preview of the document.
00:17:16
It is in read only mode so they're looking at the document content, they can download and print it and download the PDF.
00:17:22
If they want to edit it, they need to click on "Go to File"
00:17:27
or on the previous page.
00:17:29
It takes them back to this view where they can open up the document for editing purposes rather than previewing it in read only mode.
00:17:35
I click on "Edit File" and it will open in the relevant application.
00:17:39
In this case it is going to be Word online.
00:17:40
Directly within Yammer by updating a document,
00:17:44
sharing with other people as an update, they can click on the link to the document,
00:17:47
view it and edit it.
00:17:53
When people are working on it in different places
00:17:56
and get that real time collaboration, even within Yammer.
00:18:00
It's just a way of accessing a document by another method.
00:18:03
You can access it via OneDrive or Yammer as it's been posted as an update on Yammer.
00:18:10
Switch back to the slides.
00:18:13
The tools we've looked at in this session can help us improve productivity in Office
00:18:17
and share and collaborate with your coworkers on documents online.
00:18:22
Office 365 itself provides quick access to those apps
00:18:25
via the Office 365 homepage
00:18:26
or via the online start menu.
00:18:30
OneDrive provides could-based location for files that can be shared with your coworkers. You can open documents from OneDrive
00:18:36
in the full Office and the online version for both viewing and editing purposes which includes working in real time collaboration with other people
00:18:43
on a document simultaneously.
00:18:47
You can also use Yammer
00:18:49
to post updates about documents or projects you and your team are working on, review, reply in conversation threads,
00:18:55
upload copies of files in your Yammer post so that members can view the document, preview it, comment on it,
00:19:00
and also open the link in the online version of the application to open them and work on them collaboratively as well.
00:19:07
You can use the Yammer chat tool to chat with coworkers about updates, documents or projects that you're currently working on.
00:19:15
There are several post training resources available to you to further enhance your MOOC training experience.
00:19:21
You can review the recordings of previous webcast sessions, access the relevant video tutorials,
00:19:25
review the usage scenarios and situations and provide feedback on your experience.
00:19:30
There is also access to MOOC specific groups on Yammer for further information to expand your support.
00:19:36
I'll show you where you can access the MOOC website to get that information.
00:19:44
This is the MOOC Office 365 live online training portal.
00:19:48
You can browse your category of courses by use case:
00:19:51
communicate, share, collaborate, search, produce, etc.
00:19:54
By product type: social networking tools, messaging tools, office productivity tools.
00:19:59
Or by the "Get started" rang for Office 2016, Outlook, Excel, SharePoint, Skype for Business, etc.
00:20:07
When you select a course
00:20:13
you can see information about your progress through the course, you can use the course menu to browse
00:20:19
other bits of content so you see when your next available sessions are for example,
00:20:24
review previous webcast recordings, review the usage situation videos,
00:20:29
review video tutorials on the products themselves that are part of that particular course.
00:20:33
You can also access the Yammer account to collaborate with colleagues and look at group discussions on that particular topic.
00:20:49
That concludes this short session.
00:20:51
Thank you for attending and I hope you can make the best use of these resource going forward.
00:14:08
The last thing we want to look at is Yammer, the social networking app for business.
00:14:12
After after you create your corporate documents in Office online apps
00:14:17
you can store them in OneDrive and Yammer can help you collaborate around that content.
00:14:22
You can inform interested parties about updates made on document by posting a discussion in Yammer.
00:14:28
Then upload the file for comments
00:14:30
and you could ask your colleagues to post comments about the document using Yammer conversation replies.
00:14:36
You can also use Yammer chat facility to have a quick chat with your colleagues about documents or projects you are working on.
00:14:42
I will show you in a moment, you can click the link to a document and open it directly in Yammer
00:14:47
and open up the relevant Office online application to work on a document
00:14:51
collaboratively with your colleagues.
00:14:53
as we saw a moment ago.
00:14:54
so you can access Word, PowerPoint, Excel and OneNote documents from within Yammer and collaborate on them with your colleagues.
00:15:01
I'll show you that now.
00:15:06
Switch to another Office 365 subscription I've got
00:15:10
which has access to Yammer on it as well. I click on the start menu
00:15:14
and open up Yammer in a new tab.
00:15:21
Within Yammer, we can see typical kind of social collaboration things.
00:15:26
We can reply to conversations, like, share a conversation with someone else...
00:15:31
I can share it by posting it in a group or as a private message to someone.
00:15:36
We can click on the ellipsis and stop following conversation,
00:15:41
bookmark it, have it emailed to inbox or hide the conversation if we no longer have interest in it.
00:15:48
We can see a link to a document.
00:15:49
That's a OneNote document for example, it's hosted on a SharePoint site.
00:15:53
We could click on that and access the document directly via the link.
00:15:58
We can see that other people have made updates in here as well
00:16:02
so I can reply to the update, I can follow and unfollow people using these buttons
00:16:08
to follow and unfollow people in that group that connect with me.
00:16:12
I've also got access to the chat tool at the bottom.
00:16:14
I click on that and I can see people online in my group and start chatting with them.
00:16:19
and I can post updates about things I'm working on. If I want to post an update about a new charter document for example.
00:16:31
I can decide who I want to share the update with:
00:16:34
everyone or specify individual people to share it with in my group
00:16:38
and then to all company for example, if I want to.
00:16:42
I can then select the document and upload it from my computer.
00:16:50
Select the "Company Charter" doc
00:16:53
and then that's been attached so I can post that to the group.
00:16:57
People can access that document, view it, download it, make comments about it, reply to that.
00:17:04
For example, if they want to click on a document like this one, I posted one earlier about a report,
00:17:08
they can click on that and share it, download it, go to the file,
00:17:12
or they click on that sort of preview to see a preview of the document.
00:17:16
It is in read only mode so they're looking at the document content, they can download and print it and download the PDF.
00:17:22
If they want to edit it, they need to click on "Go to File"
00:17:27
or on the previous page.
00:17:29
It takes them back to this view where they can open up the document for editing purposes rather than previewing it in read only mode.
00:17:35
I click on "Edit File" and it will open in the relevant application.
00:17:39
In this case it is going to be Word online.
00:17:40
Directly within Yammer by updating a document,
00:17:44
sharing with other people as an update, they can click on the link to the document,
00:17:47
view it and edit it.
00:17:53
When people are working on it in different places
00:17:56
and get that real time collaboration, even within Yammer.
00:18:00
It's just a way of accessing a document by another method.
00:18:03
You can access it via OneDrive or Yammer as it's been posted as an update on Yammer.
00:18:10
Switch back to the slides.
00:18:13
The tools we've looked at in this session can help us improve productivity in Office
00:18:17
and share and collaborate with your coworkers on documents online.
00:18:22
Office 365 itself provides quick access to those apps
00:18:25
via the Office 365 homepage
00:18:26
or via the online start menu.
00:18:30
OneDrive provides could-based location for files that can be shared with your coworkers. You can open documents from OneDrive
00:18:36
in the full Office and the online version for both viewing and editing purposes which includes working in real time collaboration with other people
00:18:43
on a document simultaneously.
00:18:47
You can also use Yammer
00:18:49
to post updates about documents or projects you and your team are working on, review, reply in conversation threads,
00:18:55
upload copies of files in your Yammer post so that members can view the document, preview it, comment on it,
00:19:00
and also open the link in the online version of the application to open them and work on them collaboratively as well.
00:19:07
You can use the Yammer chat tool to chat with coworkers about updates, documents or projects that you're currently working on.
00:19:15
There are several post training resources available to you to further enhance your MOOC training experience.
00:19:21
You can review the recordings of previous webcast sessions, access the relevant video tutorials,
00:19:25
review the usage scenarios and situations and provide feedback on your experience.
00:19:30
There is also access to MOOC specific groups on Yammer for further information to expand your support.
00:19:36
I'll show you where you can access the MOOC website to get that information.
00:19:44
This is the MOOC Office 365 live online training portal.
00:19:48
You can browse your category of courses by use case:
00:19:51
communicate, share, collaborate, search, produce, etc.
00:19:54
By product type: social networking tools, messaging tools, office productivity tools.
00:19:59
Or by the "Get started" rang for Office 2016, Outlook, Excel, SharePoint, Skype for Business, etc.
00:20:07
When you select a course
00:20:13
you can see information about your progress through the course, you can use the course menu to browse
00:20:19
other bits of content so you see when your next available sessions are for example,
00:20:24
review previous webcast recordings, review the usage situation videos,
00:20:29
review video tutorials on the products themselves that are part of that particular course.
00:20:33
You can also access the Yammer account to collaborate with colleagues and look at group discussions on that particular topic.
00:20:49
That concludes this short session.
00:20:51
Thank you for attending and I hope you can make the best use of these resource going forward.

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