PowerPoint - Save time with themes and templates

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Use automation in PowerPoint to improve productivity. Use themes and templates to enhance your presentations without getting the graphic design team involved…

Teaching Format:

  • Remote e-learning training session
  • Interact live with your trainer throughout the e-learning session. Ask questions and discuss points as they arise

Training aims:

  • Learn about time-saving features
  • Use themes and templates in PowerPoint

Training content:

  • Use and create graphic themes :
    • Use an existing theme
    • Create a new theme
    • Save and reuse a created theme
  • Format backgrounds
    • Apply a style to a presentation
    • Edit a style
    • Create a style
    • Save a style
  • Automate the common items of each slide
    • Create a master
    • Save a master
    • Apply a master to a slide
00:00:10
Welcome to this Office 365 training. This session is part of a big topic called “Get started with Office”. The subject of this session is to discover how to save time with the themes and templates provided by Microsoft PowerPoint.
00:00:31
Welcome to this session. My name is Charles Bonachera and we're going to spend the next 30 to 45 minutes together. Let's look at the agenda, the plan of this session.
00:00:49
We will see the difference of creating a presentation from scratch versus using a template. Then we will see that you can change the template once you have chosen one.
00:01:10
We will also see how we can use different themes that are provided by Microsoft PowerPoint once you have started your presentation creation process. We will see that you can modify a theme and at the end of course will see how to save a theme before you save the whole presentation.
00:01:31
The goal of this session is to help you save time in the creation process and at the same time try to increase the efficiency of your presentations. So, let's start and we start with PowerPoint. 00:01:51.800 --> 00:01:52.610 If you start from scratch the first time you open PowerPoint,
00:01:54
you arrive on this page where you can understand easily that you have at your disposal different templates with different names.
00:02:09
And these are templates that you can use to create your own presentation. But if you prefer you can directly go to the blank presentation to start from scratch. Your presentations are different and here for example, 00:02:30.230 --> 00:02:43.010 the pages are white, blank. Understand that we can teach you how to add a title so let's create a title, a simple one.
00:02:45
Below it, click to add subtitle.
00:03:01
It’s easy to understand, this slide is based on a standard template even if it's a plan. If we go to View and ask to see the slide master, will see that this is the master title.
00:03:22
If we close, we can see that is the title slide. But you can see nothing is formatted.
00:03:43
Just put a title, a subtitle and that's all. Now you ask for a new slide, either in the ribbon or with the right click in the navigation pane to add a new slide which is based on this slide,
00:04:04
with the title and content and you see that they are different. But they are still blank pages. You can add a title and text.
00:04:26
You have to do everything on your own.
00:04:39
It means that in another slide you can ask for a new slide. You can change the layout, for example, with just title and see that there is nothing but the title. This is a totally and completely blank presentation. 00:05:02.930 --> 00:05:09.530 You nevertheless can insert pictures for example.
00:05:17
Then if you look at the right you see that there are already a kind of theme or template because here it's a new thing in PowerPoint 2016
00:05:33
to help you in the design of slides. When you insert a picture, you can choose the layout for this page. So here for example, this is the design, we can change it and adapt it to your own preferences and needs.
00:05:59
So that's the first possibility, the first glance of what would be a template.
00:06:06
What is available to you is you can add Quick Styles. These are not themes or templates but you can see that you can instantly change the style of shape.
00:06:36
And you can adapt, but it is very simple and you still have to change the colors on your own.
00:06:54
But it's really a complete creation from scratch. The interesting thing is that you can do whatever you like and whatever you fancy and what you prefer to do, but in terms of quickness in terms of efficiency the result will be what it will be.
00:07:14
Another way is to select in the Design, we can see that there is already the possibility to change the template.
00:07:36
It keeps what you have already created.
00:07:42
But it adapts to the templates that are existing.
00:07:48
That’s the first possibility to use a template, lots of templates are available. Now, if you prefer to directly start with a template, you may choose from the template.
00:08:09
Why not for example, we start with this one and you see that there are variants in terms of color,
00:08:20
in terms of background, different things but still keeping the same template so if you decide to create from this template, you can use a quicker aspect theme.
00:08:41
But if you start to create, everything is adapted to the layout. Here you see that there is a title.
00:09:09
Everything is created so if you want to ask for a new slide, the template is kept so everything is adapted and you can still select a picture.
00:09:29
The system will propose you design ideas based on the same template. You see it has adapted the colors and the background. Even the font has changed.
00:09:49
This is the first possibility. Here, you can select the layout.
00:10:01
There are other opportunities. If you want, for example, to insert a chart.
00:10:25
It will automatically adapt, but if you look at the ribbon you see that the chart can be changed.
00:10:40
From there, you can instantly start changing the style of the chart and that's the real good thing.
00:10:49
This is the part of the chart’s title, but if we go back to our title slide, if we go to Design, we can find the templates and you can change the template and have an instant overview of the result.
00:00:10
Welcome to this Office 365 training. This session is part of a big topic called “Get started with Office”. The subject of this session is to discover how to save time with the themes and templates provided by Microsoft PowerPoint.
00:00:31
Welcome to this session. My name is Charles Bonachera and we're going to spend the next 30 to 45 minutes together. Let's look at the agenda, the plan of this session.
00:00:49
We will see the difference of creating a presentation from scratch versus using a template. Then we will see that you can change the template once you have chosen one.
00:01:10
We will also see how we can use different themes that are provided by Microsoft PowerPoint once you have started your presentation creation process. We will see that you can modify a theme and at the end of course will see how to save a theme before you save the whole presentation.
00:01:31
The goal of this session is to help you save time in the creation process and at the same time try to increase the efficiency of your presentations. So, let's start and we start with PowerPoint. 00:01:51.800 --> 00:01:52.610 If you start from scratch the first time you open PowerPoint,
00:01:54
you arrive on this page where you can understand easily that you have at your disposal different templates with different names.
00:02:09
And these are templates that you can use to create your own presentation. But if you prefer you can directly go to the blank presentation to start from scratch. Your presentations are different and here for example, 00:02:30.230 --> 00:02:43.010 the pages are white, blank. Understand that we can teach you how to add a title so let's create a title, a simple one.
00:02:45
Below it, click to add subtitle.
00:03:01
It’s easy to understand, this slide is based on a standard template even if it's a plan. If we go to View and ask to see the slide master, will see that this is the master title.
00:03:22
If we close, we can see that is the title slide. But you can see nothing is formatted.
00:03:43
Just put a title, a subtitle and that's all. Now you ask for a new slide, either in the ribbon or with the right click in the navigation pane to add a new slide which is based on this slide,
00:04:04
with the title and content and you see that they are different. But they are still blank pages. You can add a title and text.
00:04:26
You have to do everything on your own.
00:04:39
It means that in another slide you can ask for a new slide. You can change the layout, for example, with just title and see that there is nothing but the title. This is a totally and completely blank presentation. 00:05:02.930 --> 00:05:09.530 You nevertheless can insert pictures for example.
00:05:17
Then if you look at the right you see that there are already a kind of theme or template because here it's a new thing in PowerPoint 2016
00:05:33
to help you in the design of slides. When you insert a picture, you can choose the layout for this page. So here for example, this is the design, we can change it and adapt it to your own preferences and needs.
00:05:59
So that's the first possibility, the first glance of what would be a template.
00:06:06
What is available to you is you can add Quick Styles. These are not themes or templates but you can see that you can instantly change the style of shape.
00:06:36
And you can adapt, but it is very simple and you still have to change the colors on your own.
00:06:54
But it's really a complete creation from scratch. The interesting thing is that you can do whatever you like and whatever you fancy and what you prefer to do, but in terms of quickness in terms of efficiency the result will be what it will be.
00:07:14
Another way is to select in the Design, we can see that there is already the possibility to change the template.
00:07:36
It keeps what you have already created.
00:07:42
But it adapts to the templates that are existing.
00:07:48
That’s the first possibility to use a template, lots of templates are available. Now, if you prefer to directly start with a template, you may choose from the template.
00:08:09
Why not for example, we start with this one and you see that there are variants in terms of color,
00:08:20
in terms of background, different things but still keeping the same template so if you decide to create from this template, you can use a quicker aspect theme.
00:08:41
But if you start to create, everything is adapted to the layout. Here you see that there is a title.
00:09:09
Everything is created so if you want to ask for a new slide, the template is kept so everything is adapted and you can still select a picture.
00:09:29
The system will propose you design ideas based on the same template. You see it has adapted the colors and the background. Even the font has changed.
00:09:49
This is the first possibility. Here, you can select the layout.
00:10:01
There are other opportunities. If you want, for example, to insert a chart.
00:10:25
It will automatically adapt, but if you look at the ribbon you see that the chart can be changed.
00:10:40
From there, you can instantly start changing the style of the chart and that's the real good thing.
00:10:49
This is the part of the chart’s title, but if we go back to our title slide, if we go to Design, we can find the templates and you can change the template and have an instant overview of the result.
00:11:10
Even for the other page.
00:11:15
It’s instantly changing so you can instantly decide whether you want to change the template or not. But even so, if you select a template,
00:11:34
you can at any time change the template and you see the variants are available here. Another thing: If you work for a new slide it will take the same template and you see that the background has changed.
00:11:55
If you insert a chart, you can change the colors of the template. But depending on what you want to do with the presentation, if the purpose is to give information,
00:12:16
to give ideas, to promote ideas, strategies, to make a message go through a presentation, you have the possibility to select SmartArt Graphics, which will help you in the creation of your slides.
00:12:36
They're all grouped. If you want to have a list of possibilities…
00:13:02
If I select these parts and go to the home to convert to SmartArt, I can change directly and have a new theme.
00:13:20
Or a new SmartArt. So, first possibility: You can adapt the SmartArts. If you want more SmartArts, if you want to describe the process, you would perhaps add a SmartArt graphic or a cycle, you can change it.
00:13:39
Hierarchy, relationship, etc. So, you can directly use it without having to create it, of course you could do that on your own, but it would take pretty much more time and with a result which would perhaps be better.
00:14:00
Anyway, in terms of times it would be much more different. So here for example, interesting if you select this one, you can open here, and you can enter a new one.
00:14:22
So very interesting to try to use already created SmartArts. In terms of design,
00:14:36
we have seen that the design has changed. You can change the design; you see that your SmartArt instantly adapted to the situation.
00:14:57
With Quick Styles you can change in terms of colors, but if you select your SmartArt, you can change the Quick Style, the theme style. It's very one by one. But if you go to the Design, in the SmartArt, you can change style and see the result of changing the layout.
00:15:29
So, you will have to adapt to what you need but you see that if you keep the SmartArts, you can change not only the colors but the background of each form.
00:15:50
You see everything is changing. So easily you can get your own needs and preferences.
00:16:05
The same here, it converts to SmartArts directly.
00:16:09
It’s really interesting to use this kind of thing. Once you have got the design, you can change the complete colors using the theme basic colors that are present in the themes,
00:11:10
Even for the other page.
00:11:15
It’s instantly changing so you can instantly decide whether you want to change the template or not. But even so, if you select a template,
00:11:34
you can at any time change the template and you see the variants are available here. Another thing: If you work for a new slide it will take the same template and you see that the background has changed.
00:11:55
If you insert a chart, you can change the colors of the template. But depending on what you want to do with the presentation, if the purpose is to give information,
00:12:16
to give ideas, to promote ideas, strategies, to make a message go through a presentation, you have the possibility to select SmartArt Graphics, which will help you in the creation of your slides.
00:12:36
They're all grouped. If you want to have a list of possibilities…
00:13:02
If I select these parts and go to the home to convert to SmartArt, I can change directly and have a new theme.
00:13:20
Or a new SmartArt. So, first possibility: You can adapt the SmartArts. If you want more SmartArts, if you want to describe the process, you would perhaps add a SmartArt graphic or a cycle, you can change it.
00:13:39
Hierarchy, relationship, etc. So, you can directly use it without having to create it, of course you could do that on your own, but it would take pretty much more time and with a result which would perhaps be better.
00:14:00
Anyway, in terms of times it would be much more different. So here for example, interesting if you select this one, you can open here, and you can enter a new one.
00:14:22
So very interesting to try to use already created SmartArts. In terms of design,
00:14:36
we have seen that the design has changed. You can change the design; you see that your SmartArt instantly adapted to the situation.
00:14:57
With Quick Styles you can change in terms of colors, but if you select your SmartArt, you can change the Quick Style, the theme style. It's very one by one. But if you go to the Design, in the SmartArt, you can change style and see the result of changing the layout.
00:15:29
So, you will have to adapt to what you need but you see that if you keep the SmartArts, you can change not only the colors but the background of each form.
00:15:50
You see everything is changing. So easily you can get your own needs and preferences.
00:16:05
The same here, it converts to SmartArts directly.
00:16:09
It’s really interesting to use this kind of thing. Once you have got the design, you can change the complete colors using the theme basic colors that are present in the themes,
00:16:30
but you also have different options, so it's very in a few clicks to select but first should again fit your needs, your preferences, colors, themes and templates that will highlight and give more power to your ideas and the content of your slides.
00:17:01
Exactly as it did here for the design, you can change instantly and give something totally different.
00:17:09
Each time it is very easy and interesting to use design to change the font of the theme. It is very powerful.
00:17:30
And you can if you want in a few clicks, whatever you do, you have the same template and you can reuse it all the time. So, it's very easy to change the text field, effects using the SmartArt tools in terms of design, template format, shape fill, shape outline, text field, text outline. Everything can be changed now that you have selected a theme or a template.
00:18:17
In a few clicks you can change and completely adapt the content of your presentation. If you have for example, selected something which fits your needs in terms of the organization, your objectives or
00:18:37
if you want to reuse this template for the next presentation to keep the same layout, the same colors or forms or format shapes, etc.,
00:18:58
you can go in the Design tab in the Themes group. If you select, you get all the list of presentations with Custom presentation, 00:19:14.750 --> 00:19:29.290 the Office which are provided by default by the system. You can save the current theme. I've already saved other themes.
00:16:30
but you also have different options, so it's very in a few clicks to select but first should again fit your needs, your preferences, colors, themes and templates that will highlight and give more power to your ideas and the content of your slides.
00:17:01
Exactly as it did here for the design, you can change instantly and give something totally different.
00:17:09
Each time it is very easy and interesting to use design to change the font of the theme. It is very powerful.
00:17:30
And you can if you want in a few clicks, whatever you do, you have the same template and you can reuse it all the time. So, it's very easy to change the text field, effects using the SmartArt tools in terms of design, template format, shape fill, shape outline, text field, text outline. Everything can be changed now that you have selected a theme or a template.
00:18:17
In a few clicks you can change and completely adapt the content of your presentation. If you have for example, selected something which fits your needs in terms of the organization, your objectives or
00:18:37
if you want to reuse this template for the next presentation to keep the same layout, the same colors or forms or format shapes, etc.,
00:18:58
you can go in the Design tab in the Themes group. If you select, you get all the list of presentations with Custom presentation, 00:19:14.750 --> 00:19:29.290 the Office which are provided by default by the system. You can save the current theme. I've already saved other themes.
00:19:35
You’ll see the themes I've been updated and now if you open it, you see that in my Custom you have different themes and templates that you can.
00:19:49
These are the ones I used before. It means that you can have your own templates, select one or
00:19:59
create your own template from scratch, which is still possible. I think this is a very good opportunity to save a lot of time and get a more powerful presentation.
00:20:20
You can have your ideas better presented and better understood by your audience
00:20:32
and people that will see this presentation.
00:20:37
These are the possibilities, now you just have to save your presentation.
00:20:45
Either online using the different features and spaces available online with Office 365 or on your. Once you have saved you will see that you can reuse this theme as many times as you want in the Custom part.
00:21:06
The first ones, this one is organic but this one is a true theme that I saved. This one, the second, the third and the last one that we did together.
00:21:27
In the last arrow we have got everything, Custom and standard, the very first templates and themes will be your own ones.
00:21:48
This is the end.
00:21:55
I can close that.
00:21:59
Here is my current presentation.
00:22:14
Thanks for attending, make the best use of it and bye bye.
00:19:35
You’ll see the themes I've been updated and now if you open it, you see that in my Custom you have different themes and templates that you can.
00:19:49
These are the ones I used before. It means that you can have your own templates, select one or
00:19:59
create your own template from scratch, which is still possible. I think this is a very good opportunity to save a lot of time and get a more powerful presentation.
00:20:20
You can have your ideas better presented and better understood by your audience
00:20:32
and people that will see this presentation.
00:20:37
These are the possibilities, now you just have to save your presentation.
00:20:45
Either online using the different features and spaces available online with Office 365 or on your. Once you have saved you will see that you can reuse this theme as many times as you want in the Custom part.
00:21:06
The first ones, this one is organic but this one is a true theme that I saved. This one, the second, the third and the last one that we did together.
00:21:27
In the last arrow we have got everything, Custom and standard, the very first templates and themes will be your own ones.
00:21:48
This is the end.
00:21:55
I can close that.
00:21:59
Here is my current presentation.
00:22:14
Thanks for attending, make the best use of it and bye bye.

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