PowerPoint 2016 - Display a presentation like a video

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Use new PowerPoint features in animation, transition, picture editing and design to add to your presentation. There is even a video option…

Teaching Format:

  • Remote e-learning training session
  • Interact live with your trainer throughout the e-learning session. Ask questions and discuss points as they arise

Training aims:

  • Discover how PowerPoint can make a presentation more attractive
  • Use the multimedia and dynamic features of PowerPoint

Training content:

  • Inserting items’Sounds, videos
    • Shapes
  • Animations
    • Manage the item animations on a slide
    • Transitions
  • Export options
    • Share slideshow
    • Convert to video
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Hello everyone and welcome to this training session about
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PowerPoint: Getting familiar with the presentation just like a music video.
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Today, we're going to learn how to use PowerPoint
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to make the best use of it, so let's begin right now.
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Of course, before hand. We have some instructions
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turn off the call waiting, or else music will be eared by all participants.
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Remember to mute your microphone, or else,
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the background noises could be eared by anyone in the training session
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and also remember to keep your screen active at all times.
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If you let your computer go into sleep mode.
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You'll be automatically disconnected from the training session.
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Today we have 45 minutes to see how to insert audio, video and charts.
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The different animations, how to manage
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animation sequencing, the transitions, the sharing of the presentation
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and how to export a video. The objectives are to manage the new
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animation, transition, picture retouching and drawing features to
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share your presentation and to assist, illustrate and support presentations.
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So let's begin right now by going on PowerPoint.
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So here I'm on the front page of PowerPoint.
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I will click on a simple blank presentation
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OK. First thing we want... oh not the design idea...
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first thing we want are the "Insertion".
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So we're going to click on the "Insert" tab.
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So, in the "Insert" tab. We are going to find a lot of
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different, let's say menu, possibilities, functions.
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So we can add, of course, new slides. With that, you would be
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able to add slides with... let's say pre existing content or... not
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a lot of content but at least as you can see title and
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content, comparison, content with captions, picture of caption etc.
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So with that, let's add a section header
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Right here, I already add my text boxes directly in PowerPoint.
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But we can also reuse slides of course.
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By clicking on that, we'll have recommended PowerPoint files
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that opens and then I'll be able to use those slides from
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those PowerPoint, other PowerPoint to add into my own PowerPoint.
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I can also add tables, I can create my own with this little
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menu, but also I can click on "Insert table"
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by doing that I said the number of columns and rows.
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And it will appear automatically but that's not all because we
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can also add an Excel spreadsheet so here.
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Just by clicking on that it will open
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an Excel table.
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I can move it and of course I can add information in it,
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and as you can see at the top here... Well, this is Excel ribbon.
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This is not PowerPoint ribbon anymore.
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This is Excel and if I click outside, PowerPoint ribbon is back.
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I could add it pictures from my computer, but most importantly,
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I can had online pictures.
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So what is it used for. Well.
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Online pictures right here, I can search for anything
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in here by using the Bing search engine.
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For example, let's search for: Fish.
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And here I will find multiple pictures of fishes.
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Let's select this one, "insert" and then the Little Fishy
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will be in my PowerPoint. But what can we do with that?
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As you may have noticed.
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I have now a new tab that just appeared, "picture format".
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If I click outside it disappeared. I click the picture it will appear.
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Here. I can edit my picture so
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for example, I can change...
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Here the sharp or is it soft,
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the brightness and contrast.
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But most importantly, I can change the color
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for exemple the color saturation.
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All the color tone, cold or hot.
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And also here I can just recolor with different filters and even
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have some more variation.
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I could had artistic effect that work quite well, some of them as
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you can see marker,
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Pencil grayscale.
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Pencil sketch, etc, etc. So here, well, I can had
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a lot of different... well, let's say...
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filter directly on it.
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So.
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Here. Artistic effect.
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We can just change those filters.
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I can add some transparency if I want to add another picture or
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text underneath that and while change the picture of with
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icons, etc. We can change here, the picture style.
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As you can see I have different frame that I can add to my
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picture and even color the border. Let's add a big border. Big blue border.
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Picture effect, I can add a shadow etc, Well. I won't go
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over all of them, but I think you understand that we can
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edit our picture. Let's go back into "Insert". Yeah, we can insert
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screenshot, a photo album, but also shapes.
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We have a lot of different shapes that we
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can add, let's add for example, here an arrow.
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From the text to the Fishy and we can of course, change the
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appearance of this arrow.
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With a shape etc.
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Right here.
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We have a lot of shapes and by clicking on a shape
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you will open the shape format contextual tab in which
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you can, well edit different things about this shape.
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We're going to add icons, the icons are really interesting.
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This is a library of different, well, different icons.
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But those icons. You can put them at the size you want. Let's take an example.
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I want... let's go search for... fish, yeah, we have fish.
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I will take this little fish, insert, as you can see... well
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it's quite small. I can render it even smaller or very, very big.
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And as you can see.
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We don't have any... Let's say a bad visibility.
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We don't see a big pixels, etc everywhere, we can change
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the size of the icons as much as we want and there is no problem
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with the format er even the size of it.
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And, of course, with the graphic format contextual tab,
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We can convert to shape, change the graphic for example, fill it,
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changes its colors, etc, etc.
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Then we have... We can see we have a lot of
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things on the screen. Let's move some of it.
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Ok we have a bit of place here.
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We can add Smart Art, Smart Art are little designs in which you
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can put informations. As you can see we have List,
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Processes, Cycles, Hierarchy, Relationship, Matrix, Pyramid,
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Pictures and Office.com.
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So here office.com...
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So let's use for example, let's take a small one.
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This one is quite small.
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But rather small.
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Right here and we can put text for example, phase one.
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Phase two and phase three.
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And here I can also change the style, the colors, etc, etc.
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I won't go over once again on the how we can change the size,
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colors etc we're good. We did it for everything but well, we can do
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it in here as well. And even charts because yeah, if you're
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going to add Excel tables. We can add charts. We have a lot of
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different charts that we can add. I won't add 1 because I don't
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have any data to put in here, but yeah, we can put charts.
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We can add text boxes, headers and footers, word art, date and time,
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slide number and even objects and equation, video
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audio and screen recording. We can insert a lot of things here in PowerPoint.
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So OK, we can add a lot of things we add a lot
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information on the screen. But what can we really do with that.
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We can use what we call "Animations". So the animations
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will be, right here. As you can see, everything is grayed out
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is grayed out because
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I did not click on anything on the screen. Let's click for
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example on the fish. Now we can add
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some things. For example, "Fly in".
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As you can see. Those different
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animations will play whenever I open this slide.
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What is useful with that?
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What's useful is that here as we said we have a lot of information on
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the screen, and you know that if I present that to anyone in my
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company, imagine this is a professional thing, we want to
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present that to anyone.
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As I'm not going to listen to me, They're going to watch
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everything, trying to understand or what come first, what can we
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do with that, etc. Nobody is going to listen and I don't want
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to create PowerPoint with 2000 slides for a simple project.
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The animation will allow me to hide content until I want to
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show it. So let's try it right now. I already did the little fish.
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Let's do the big fish now.
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I just going to add a random ones until we've done everything, animation...
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And then... we've just missing the arrow.
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OK, so if I start my PowerPoint, I have nothing on the screen.
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If I click to change slide or to go on.
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The fish, the bigger fish,
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the different phases with Smart Art.
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The table.
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The text. The other table.
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And the arrow. So here... yeah it was quite quick and there's
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really nothing interesting on my screen but. I think you understand that with that,
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every information appears whenever I wanted.
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And by doing that, well, we're going to gain a lot of time.
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Because if all of the informations are on one
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slide and we just click on different animation to hide
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them until I wanted to show, well, we don't have to create
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a lot of slide anymore.
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But that's not all, let's duplicate this slide
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duplicate... Right here OK.
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We're going to continue on that because I showed you the
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animation of appearing but we also have animations to
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do an emphasis but also to exit so emphasis let's
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for example, do spin.
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So now it's the first one, OK, I launched my PowerPoint, my fish
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is already on the screen, but OK everyone take a good look at
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the Fish and OK right now, the information... Well he is
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spinning so there's not really professional but...
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With that, we can do for example, move it a
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little, color pulse, grow and shrink,
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the saturate, darken, lighten, etc, etc. We have a
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lot of different possibilities
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with the animations, but also,
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I can have an exit one for
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example, fly out, float out, splits, wipe, shape, wheel, shrink
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and turn etc. Well just disappearing. And lastly, we have
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the motion paths. What is that? Let's do for example custom path.
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You must be thinking? What is he doing? Doing a little
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background on the screen
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That was quite quick, so if I want to move information like
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that with Animations. This is too quick, so we can
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go on the right, to for example, effect options.
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For this one, type, curves, lines, scribble, I just did a line for example.
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Is the origin locked or unlocked. Do we want to edit points or reverse
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the path direction.
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But we can also go on the right and for duration 2 seconds is
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too quick. Let's do 6 seconds.
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OK.
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And now let's launch it, I click.
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And now my fish go, a bit slower. Let's say...
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Once again this is not really a thing you're going to
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to show in a professional presentation, a little fishy going
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around the screen, but.
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With this little possibilities, moving object directly on the
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screen during the presentation.
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It could be quite useful as well.
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So now, we are going to talk about how we will...
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How to manage those different
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animations. So yeah, we already saw a bit of that
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with, right here. The effect options. The Animation Pane, the triggers...
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So what is all that? Animation pane:
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I can see which animations come when. So for example, seven
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this is the arrow, I want it to be at the very beginning.
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I can click on play to see what it will do.
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As you can see I'm playing the animations right now to see
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what they look like in real time instead of opening my PowerPoint
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each time. I can also add triggers, for example, on click If
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I click on something. It will trigger.
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Let's say. If I click on Straight arrow connector
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And by clicking on that. OK let's try it.
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OK, I want it to appear but It cannot appear if it's invisible yeah.
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I did a little mistake right here. Trigger, on click of
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picture 7, which I don't know which is picture 7. Let's do.
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Diagram I guess, yeah, let's try that.
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And as you can see if I click on the diagram.
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It launched the animation so you can add
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literally buttons on the screen, and by clicking on this button,
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something will appear, something will move etc.
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So that could be quite interesting as well, and we have the animation pane right here.
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To edit, to select the one I want to move. etc.
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The starts on click, with the previous animation, after the
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previous animation. Duration in second or the delay before it begin.
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So let's say... I click and I put two second in delay, it will
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wait 2 seconds until rendering.
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No let's talk a bit about the transition, but before that, I will just move
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here a bit everything that is on my screen.
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Little Fisher will move it as well.
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The arrow, will just disappear. The table will disappear as well, and the Smart
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Art here will be big. OK.
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Let's go back on the first one, we have Transition.
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Transition is what will appear
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between slides. I have a lot of different transition.
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Fade, Push, Wipe etc.
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We have a lot of them. Some are quite
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professional for example, let's try...
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Uncover for example, object moving from left to right
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and some of them, Well, it really depends, for
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example, the crush.
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The origami, the airplane. Yeah, as you may have guessed.
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Maybe not the best that you can use but
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We have the... where is it... The Morph. What is the Morph?
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Let's launch our PowerPoint since the beginning OK? We'll move on to that.
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And now if I go onto my other...
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Oh wait I guess we have a little problem. What happened here, that's maybe because the trigger...
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Right here, right here.
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That should work.
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OK let's try this once again.
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Oh, yeah, I know why it's not working, is because I have
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animations on all of them.
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I need to not have any animations.
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Remove that.
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Animations... OK that should work now let's get back on it.
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OK. Now, we go to the other slide.
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As you can see with the Morph transition, everything is
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moving in real time. This is what we call the morphing.
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It's like you have only one big slide that just move around.
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So morph is one of the most interesting transition possible.
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And let's say it, it's quite cool.
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Now we want to share
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our slideshow. So to share our slideshow we're going into "File".
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And we'll have a share button.
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We select to which OneDrive I want to share it. For example,
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here let's call it "Test".
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Final, it's saving it.
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I need to log in I will do that on the other screen.
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OK, just remove... Let's close that OK.
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So I just connect to my OneDrive.
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So it's still uploading it right here.
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So by sharing my document here. I can choose to who I'm going to share it.
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So anyone with the link, people in my company.
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People with already existing access or even specific people.
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I can allow the editing, set an expiration date, set a password
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or even block download.
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Here for example, let's apply for specific people. I want to
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send it to a colleague named Olivier and another named Dina.
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Right here and I can even add a message.
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Here is the presentation for today.
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I can send it, it will send an automatic Mail with my little
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message in it, and a link for the shared document.
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I can click on "Outlook", it will open Outlook new Mail page. And in it, I will
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be able to... well write a Mail like I always do and "Copy the link".
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Well, we'll be... Right here "Copy a link".
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Here. I just copy the link and sent it to my coworkers. So it's a
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way to share my document, but if I want to, I can also export it.
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"File". "Export". Here, I can create a PDF or XPS document.
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Create a GIF.
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Package for a CD.
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Create a Handouts, even change the file type, but I can
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here create a video.
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By creating a video, I choose for example... Here the quality so we
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have Standard, HD, Full HD, Ultra HD 4k
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and I can choose to not use recorded timings and narrations
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or if I added recorded timings and narrations, I could
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add that directly in it.
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Then. We choose the second spent on each slides.
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Seconds, so be careful with that and lastly, I create a video by
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clicking on that.
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I choose where I save it and then I will have my
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PowerPoint video.
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If we go back in our PowerPoint OK? Where is it? Right here.
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So. We need a plan and powerful messages.
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We need graphical elements to support our message.
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Animations of the appearances to support speech and presentation.
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Transition between slides and preparation
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for showing and sharing this is the design steps that we
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need in a PowerPoint presentation.
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So we can, as we saw, insert elements into a PowerPoint.
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We can had animations as well. So we access the animation
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and we have the animation. pane and what we can animate
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element, content, pictures, shapes, icons, etc, etc.
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The transition: transition between slides, well, we saw some of them.
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We insert, we apply and can even customize it with
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sounds, duration, on mouse click or after a certain time, etc.
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To share a presentation, we can use a presentation online to share
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for example, on Skype for business, but also we can share
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it with the "Share" button to directly share it on OneDrive or to a
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different coworkers and we can choose when we present a
00:26:01
PowerPoint, which monitor we're going to use.
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Then we choose a format for showing, we create a video and
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then we can export it so as a video, as a PDF etc.
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The essential points, What we saw before and also
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the animation pane that is really really useful
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This is quite simple.
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So if you have any question do not hesitate to ask them and of
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course, if you don't have any
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question. I thank you for being today with me, make the good use
00:26:40
of what you learn today and of course I bid you all to
00:26:42
have a good day.
00:26:44
Goodbye everyone.

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