Microsoft Teams Training - Organize and manage meetings in Teams

Description

Microsoft Teams Training - Organize and manage meetings in Teams

1h30 Viewed 102 times

Training Theme 

In our daily work, It is necessary to be able to quickly organize and manage multiple projects in a team. The distribution of teams around the world, travel, or the increasingly common practice of teleworking are working methods that are constantly evolving. Seeing everyone in the office is no longer as obvious as it was a few years ago! Fortunately, Microsoft Teams allows you to swiftly organize meetings with your employees, wherever they are! Thanks to its audio and video conferencing tools with its content sharing and collaborative work options, it becomes very easy to manage your online meetings. You can bring all your employees together around common projects, whether internal or external to your company. 

All trainings are conducted by expert trainers, especially on getting the most out of meetings in Microsoft Teams. 

Training Objectives 

You need to know how Microsoft Teams helps you organize and hold meetings easily and efficiently. 

By the end of this course, you will be able to: 

  • Plan, create, and host meetings with Microsoft Teams. 
  • Easily manage and facilitate your meetings, especially thanks to the different methods of sharing content. 
  • Capitalize on your discussions before, during and after the meeting using note-taking, brainstorming and recording tools and features. 

Prerequisite and Target Audience 

Target Audience: Users who have to organize discussions despite a significant geographical distance 
Startup Level: Beginner 
Prerequisite: Master independently the basic uses of computer navigation and the uses of your computer 

Means and Methods 

  • Virtual Classroom: The training is carried out remotely with a virtual classroom tool. Live interaction with a trainer enabling participants to ask questions.  
  • e-Learning Modules: A video series to help you achieve the defined educational objective. 

Training Content 

45-min Distance Learning (or its video recording)

  • Meeting scheduling 
  • Instant meeting 
  • Join a meeting 
  • During the meeting 
  • Add-ons to Teams 

1 Video Use Cases 

  • Manage your team meetings

19 Video Tutorials on Microsoft Teams broken down into 3 lessons 

  • Schedule and launch your meetings
    • Consult your events
    • Schedule meetings
    • Adjust meeting options
    • Join a meeting
    • Start an ad hoc meeting
    • Automatically recording a meeting
  • Manage your meeting
    • Manage a meeting
    • Share your screen and content
    • Share content in meetings
    • Record a meeting in Teams
    • Take notes in a meeting
    • Use a Wiki tab in Teams to take notes
    • Simply view conversations in meetings
    • Automatic transcription
    • Meeting attendance list
  • Manage your displays
    • Use a background image during a video call
    • Presenter mode
    • Spotlight a participant
    • Blur my background while video conferencing with Teams

1 Course Knowledge Validation Quiz

  • Organize and manage meetings in Teams

Learn more about Microsoft Teams 

Microsoft Teams integrates a fully synchronized calendar with Microsoft Outlook. It allows you to view events and meetings from Microsoft Teams, but also to schedule a meeting by inviting participants or by using a channel. The advantage is to be able to modify the options of the meeting for the smooth running of it. When starting a Teams meeting, it is important to know the following: 

  • How to welcome participants and distribute them in different rooms 
  • How to set up your audio and video equipment 
  • How to share content with other participants 

Some good practices make it possible to preserve your private space: For instance, while teleworking. 

During a Teams meeting, it is important to capitalize on meeting discussions;  
The tools for taking notes and storing documents, before or after meetings will help you. 
After recording a meeting in Teams, you can broadcast it in Microsoft Stream to generate automated meeting notes; People who missed that meeting can easily catch up. 
Beyond the “Schedule meeting” feature, Microsoft Teams also provides the option to launch webinars or large-scale live events.