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about the marketing and communication.
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We are going to begin right now.
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So of course, we have some instructions
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before end if you're using your mobile
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Phone to join this training session.
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Please turn off the car waiting or some music
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and all will be out by all participants.
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Remember to mute your microphone is
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raw any background noises for example.
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And also keep your screen
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active at all times.
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If you let your computer go into sleep mode.
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You'll be automatically disconnected
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from the training session.
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Directive today are to collaborate
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efficiently to communicate better.
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We have 45 minutes on free marketing
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and communication use case scenarios.
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We're going to talk about groups.
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How to create a workgroup
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and use the existing tools?
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Yumar to communicate in real time.
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Tim's is a Web Conference tool.
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And share point to share in library.
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So let's begin right now.
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First of all the first use cases,
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the issues are or to access documents
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that are constantly updated by all the
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collaborators involved and what tools
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do we have at our disposal to organize
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task depending on the availability statue.
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Statues of our collaborator
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her would we under that.
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So I'm going to open on the screen right now,
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um where is it outlook?
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OK. Outlook. Up I'm just quickly up
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removing my PowerPoint from the screen.
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So here we are in outlook,
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so outlook, the emailing tools OK.
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We all know what it used for.
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Something you may not know
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is that done on outlook well,
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we can have access to something called
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groups, the outlook groups. So.
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At the bottom here well on the left
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first of all on the left if we Scroll
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down to the bottom will find groups.
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Here. I can do a right click on
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group and click on new group.
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I would give it a name let's call it.
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Marketing. Communication group.
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It will automatically create an
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email address linked to this group.
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the email address can have a
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different name so let's cut it.
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Marketing Department.
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We can add a description for people
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to know What is this use group this
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group used for we have classification
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that will the this option will depend
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on your company as you can see me
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if I click on that there is nothing
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but maybe in your company you have
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specific classification for groups.
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After the privacy public or private
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fabric anyone in the organization
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consider group content so as an emcee.
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It's public. Or private only approved
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members can see what's inside so.
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For you to choose.
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What you want to use out just use
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private then we have options?
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First, one cent all group emails
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and events to member in boxes,
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they can change this setting later.
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What does it mean well by default
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if you send a Mail to the group
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or create an event in the group?
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It will only be contained in this group.
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And so you will have to go in
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the group to see what's new etc.
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But with this option.
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You can send the copy of everything
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automatically to your to the
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people in the group.
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they can change change that,
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if they want to,
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but you can choose to add it
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automatically to everyone.
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Then more sitting just under that.
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Up is just to change the language
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Let's click on create Oh.
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Can it be created right now OK no reason?
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Let's just go on an existing group?
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Up I would click on here we
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have a demonstration station OK.
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Here we are in a group,
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so the group is like well.
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It's a mix between UM Mail inbox
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and like little Internet forum.
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Here you'll be able to send a
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new Mail so that that's right
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now new email on the Top left.
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A partial screen. By default it will
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be sent to the group, but of course,
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you can send it to someone else subject.
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Let's call it. Group test 101.
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I'm just right and not
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everyone and it sends made.
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OK, I just sent the Mail so it
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arrived in the group inbox of course.
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We click here. And as you can see.
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We have her message Rachel so group test 101.
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The message hello everyone should
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appear in a few minutes just
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for the time for it to load.
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And we can if you want to
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answer this conversation.
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So I'm answering myself here of course,
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but As you may have guessed everybody would
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be able to answer everyone concession.
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And here well the messages just sent it is
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under the one that was sent at the beginning.
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So it's like as I said,
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just before an email inbox
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because it's the same interface,
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but also it's a mix with an
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Internet forum because we can
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add comments and also add likes.
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So yeah, you can quickly send messages
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to your coworkers directly in the group.
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We can also add participants
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in these groups of.
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OK, right, yeah, so uh.
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Here we have group settings
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and we have multiple options.
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Add members let's add a laser let's try.
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OK. Let's add Lisa.
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adding members you can
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see on the bottom right.
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I will be part of the group and
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she will be able to do everything
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that I already done in it.
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We can. Uh. Edit muscle group settings.
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So it just editing what's I've
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already created exit that I
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can add photos for the group.
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And. What will be followed
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in inbox all imagine events
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only reprise 2 yuan events?
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When you replies to you know
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emails or event and of course,
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every member of the group can
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change this option for himself.
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Then we'll have a shared calendar.
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Social network, but also. Will have?
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A share point linked to our group.
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So here let's connect.
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OK so here it's a share point
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or going to talk about share
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point later this spring session.
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So here I will find all of the
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document that will be shared
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by my colleagues and coworkers.
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In a demonstration session.
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Group that was in a second ago.
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So here. I'll be able to.
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Low document edit them
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shazzam with my colleagues.
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So the issue was on his
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way back in a PowerPoint.
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How to access documents are constantly
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updated by all crumbles those
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involved well we already saw that?
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We were We were just talking about
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SharePoint and we're going to talk more
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about share point in a few minutes.
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What tools do we have at our
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disposal to organize tasks?
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They spend depending on the ability
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stages of our collaborators well.
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we have a shared calendar and the option
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to send messages directly into the group.
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We have Uh some files Library of
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the share point it doesn't this is
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automatically created when I create a group.
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In which I can access are
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the different documents.
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Ultima Negi organization and
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timing of an event,
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including internal and external
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partners or to give an attractive
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and creative aspect representation
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or to centrally translate rises the
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changes of all the participants.
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We are going to talk about
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Yammer so let's go.
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On portal.office.com,
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which is the John Hotel in which I will find.
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Is he different online
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application of Office 365?
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So here. I will be able to
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click on Yammer on the left.
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To access it So what is Yammer?
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Yammer is like um.
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A professional social network.
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So you already know.
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Social networks,
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the sonar more personal some more
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professional some of our pictures,
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It's a social network for your company
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and the companies you work with.
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We have disclosed that um
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Ellen for some reason,
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it's in French file.
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Train it should be in English,
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so here where you will find the typical
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interface other social network.
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Wish me in them you will have
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in the middle the live feed.
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Which is where you will find well
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everything every application pictures
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etc on the left you will find
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what we call the yammers groups.
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And on the right you will find for example,
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can see suggested groups suggested people,
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He on Yammer well.
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In the activity feed we have the discover,
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which is everything that you have
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would you do not see for now,
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so well it's a thing that you did
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not see so now you're seeing it.
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It's a discovery.
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We have the followed feed.
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It's like well people,
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You are following.
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we have that on social
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network will hear the same.
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You for some people will find the
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application in the followed feet
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and then we have the whole field.
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you will find everything as a name
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say every publication that you have.
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Same or not well,
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just everything.
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Then we are going to be more focused
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on the left in the group section.
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Here, I will create a group we
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click on little plus button.
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We can create an internal group or
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Try to put that in English because
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it's not interesting fit in French.
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OK, uh. Well, it's already in English.
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But I will continue in front for now.
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Just for Yammer, the rest will be in English,
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so we can create an internal
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group or external group. So.
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Internal group well as the name
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said is for people from within the
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company only people within the company
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external group will be able to add a
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people from outside of the company.
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Here we can create a component external.
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As you may have noticed.
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The options below that change,
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depending on the group if I
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create an internal group.
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I can choose to have a public group or
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private group as we did on outlook.
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If I choose an external group.
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We can choose a well it's like public
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and private but a bit different.
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Because we have for example,
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who can read concession and
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publish messages in the group.
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We have only approved members
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from other networks,
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and every members of this network
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or only the members of this group.
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So let's create an external group.
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Only the member of this group would
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be able to see messages and add
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them for the name let carrots.
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Marketing communication. Training.
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And let's change the group.
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As a group here has been created.
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So I can hear what can we find
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well first of all we want to add
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members, so on the Top right.
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Here we can add members.
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I can invite all sorts for people, let's
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look for Lauren for example, here Laura.
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And Liz honesty. OK.
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I know I for members in these
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groups myself and frozen people
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OK we have members of course
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everyone will be able to.
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Add messages in the feet.
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And we can see of course, we can,
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but it still in bored in italic
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and some other options here.
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We can see here you message will be visible
00:16:01
for from the people outside of the company.
00:16:04
Because yeah, it's not public or private.
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Everybody would be able to see it,
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but not answering it off the list message.
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You know message we can add Jeffs.
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Find photo share point 5 from a Yammer.
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And. Also here we can download
00:16:23
a file from my computer.
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We can add application.
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Ask questions create a form.
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Send the compliments. And even do
00:16:39
announcement but we want to announce.
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When have And your
00:16:53
coworkers that that that.
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We can publish it.
00:17:02
And here we have the
00:17:04
message people can like it.
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Unsaturated share it and the
00:17:08
fertile dot they can follow it.
00:17:10
Add a little marker this will be
00:17:14
able useful to find by the messages.
00:17:18
As you can cut his link see
00:17:21
the whole conversation.
00:17:22
I because I'm the creator of this message.
00:17:25
I can add um subjects so like
00:17:27
on the social network you.
00:17:29
You know a week and had little hashtags.
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So let's add up.
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Knew people. And here we have a new hashtag,
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which is new people and by looking
00:17:47
for specific hashtag in the search
00:17:49
bar will find well new people here.
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But also on Yammer.
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We can go into the file tab on the Top.
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And here. A week I'm able to load documents
00:18:02
or to create a new one if I click on knew
00:18:06
was a PowerPoint miss convert for example,
00:18:10
give it a name. Test.
00:18:17
Automatically Yammer will open was online.
00:18:21
And in it, I be able to welcome
00:18:25
edit a document. Automatically,
00:18:28
as you can send it up so it took a
00:18:32
month is the document is saving itself.
00:18:35
No need to go into the file tab save us,
00:18:38
etc, etc. Here I can directly.
00:18:42
Close the document because it
00:18:45
will automatically save itself.
00:18:50
Here, there is my document test everybody
00:18:53
in the Yammer group will be able to
00:18:57
access this document and to edit it.
00:19:02
If I click on it, I'll find my documents.
00:19:05
As you can change the right.
00:19:08
I have download full screen.
00:19:10
Edit document delete the
00:19:12
document and just under it,
00:19:15
with little star we have uhm?
00:19:18
Marcus official and lock modification
00:19:20
because I'm the creator of this
00:19:23
document the owner of the document.
00:19:25
I can if I want to.
00:19:28
Mark's official unlock modification.
00:19:32
So by doing that.
00:19:35
Updates click on it.
00:19:38
And if you can see this file is
00:19:40
this file is no marked as official.
00:19:43
Nobody would be able to
00:19:45
edit it not even myself.
00:19:47
We cannot edit it when it's in official mode,
00:19:52
but I can't delete the official
00:19:55
mansion for people to edit it again.
00:19:58
It's useful when the document is over.
00:20:01
Everything that needs to
00:20:02
be added in added on it.
00:20:06
we can market official unlock modification,
00:20:08
so that everybody can consult it.
00:20:11
They can see it, but you cannot edit
00:20:14
it and so they cannot make mistakes.
00:20:22
On marketing communication
00:20:24
training right now.
00:20:26
I can search for specific things.
00:20:30
For example, I can search for.
00:20:33
And I would find every conversation
00:20:37
with memory in it, and every users
00:20:40
that is named a Murray in this group.
00:20:44
Doesn't all I can look for UM
00:20:49
after I get a new people I guess?
00:20:57
But as you can see here it cannot
00:21:00
find hashtag new people I can try to
00:21:02
remove the ash tag and here they would
00:21:05
find it because you don't have to Patch.
00:21:08
The Aztec in it,
00:21:10
We now have a tab named subject
00:21:13
and yet we have new people.
00:21:16
And if I click on it,
00:21:19
it will find every conversation
00:21:22
that contain knew people in it.
00:21:25
So you can use those little subject
00:21:28
as little hashtag to quickly find well
00:21:32
the different conversation people
00:21:35
subject directly into the group.
00:21:38
If we go back on our PowerPoint.
00:21:41
As we said on Yammer we can create
00:21:46
groups external groups internal groups.
00:21:51
We can communicate in this group and
00:21:53
we can also add members people in it.
00:22:00
How to gather all the ideas of our
00:22:03
collaborators Evan is a geographically
00:22:06
distant or to centralise everyone
00:22:08
notes and related documents or to
00:22:12
bring everyone together quickly but
00:22:15
efficiently without an effective presence.
00:22:18
How would we under that?
00:22:21
Well, we're not going to talk about? Lost.
00:22:26
Hum a applications the first one being.
00:22:32
A perspective on the screen are.
00:22:37
Is like Skype but with more possibilities?
00:22:43
We are on large concerns the far left?
00:22:47
For Top left to be precise.
00:22:50
We are in the chat tab the chat menu.
00:22:56
Well, we hoebel here, too,
00:22:59
um exchange messages one session
00:23:02
with our colleagues are coworker.
00:23:06
We have a recent tab and a contact
00:23:09
tab as map guest in the contact.
00:23:12
Albert will be able to find every coworkers
00:23:16
that we added into specific contact groups.
00:23:21
On the Top left,
00:23:22
I could pick up new chats and let's say.
00:23:25
I want to send a message to Lisa.
00:23:29
Lisa Elliott automatically teams
00:23:32
will find back the whole conversation
00:23:36
that I already add with Lisa.
00:23:39
Because he earned himself no messages will
00:23:43
be automatically deleted if you close teams.
00:23:45
And when you get back on it,
00:23:48
the last conversation.
00:23:50
You add, is still on it.
00:23:52
And it's the same for every
00:23:55
users you want to talk with.
00:23:58
So. Here on teams I can talk to
00:24:02
Lisa Aiken Center, a message.
00:24:11
Rather, quickly, the message is sent.
00:24:13
My message I can. Format it.
00:24:18
We different options. I can.
00:24:22
Um set degree options so important urgent.
00:24:31
I can send a Mogis Chiefs. Stickers.
00:24:36
But also schedule meetings directly
00:24:39
from the conversation feed with Lisa.
00:24:43
We have a lot of possibilities here on teams.
00:24:49
But that's not hard here is the issue
00:24:52
was on let's go back on itself.
00:24:54
Oh, how to bring everyone together
00:24:58
quickly but efficiently without an
00:25:00
effective presence or to gather
00:25:03
all the ideas of our collaborators,
00:25:06
even if that geographically distance so.
00:25:10
Here we already have.
00:25:12
A group because yeah,
00:25:14
when we create a new chat.
00:25:19
A specific group.
00:25:22
And he Arkansas message hello everyone.
00:25:27
His group is for testing.
00:25:31
Here in this specific group.
00:25:37
At the Top as you can see I can share files.
00:25:42
As I already did on Yammer or groups
00:25:44
example here I can share files from my one
00:25:47
drive or upload them from my computer.
00:25:50
I can also click on the little plus button.
00:25:54
To add a tab to microstation
00:25:57
because yes on teams.
00:25:59
We can add specific personalized
00:26:02
tab into the private conversations.
00:26:05
You do not need to be with a
00:26:08
on specific teams with specific
00:26:11
people actually know with everyone.
00:26:15
And anyone you can hear add different
00:26:20
tabs directly into the conversation.
00:26:23
But the most important thing here is
00:26:27
on the Top left we can video call
00:26:31
audio call and also share a screen.
00:26:35
So if I click on share my screen,
00:26:37
I can share one of my screen or
00:26:40
one of my window.
00:26:41
Here, I will share screen too.
00:26:44
So while I'm presenting to you right now,
00:26:47
I guess because.
00:26:48
People are connected I will
00:26:50
go directly into yeah,
00:26:52
so it's not working because uh those
00:26:55
are demo account and automatically
00:26:57
decline invitation because well those
00:27:00
are demo so just do not want to be.
00:27:03
Contacted. But I will.
00:27:07
Go into a meeting directly.
00:27:12
OK join this meeting so you won't
00:27:14
have to do that in directly into
00:27:17
your company to share screen etc.
00:27:20
Once again is because those are the
00:27:22
markings so it's not working for us,
00:27:25
but it will work for you.
00:27:29
Let's imagine that I'm in a
00:27:32
concession with only one coworker
00:27:34
in a private conversation and I
00:27:37
want to share my screen.
00:27:39
At the bottom I can share my screen.
00:27:43
So I can share my desktop of window
00:27:47
of power point or even whiteboards.
00:27:50
Yeah, I can share my screen.
00:27:53
So here my screen is being shared.
00:28:00
Of course stop sharing but also.
00:28:04
With the Friedel dots.
00:28:05
I can for example,
00:28:07
show the meeting notes here
00:28:09
on the right to take notes.
00:28:11
I can go in full screen start video
00:28:14
with a blur, which means that
00:28:16
everybody will be able to see me,
00:28:18
but my background will be blurred.
00:28:20
So that they cannot see well.
00:28:22
Everything is you beside me
00:28:24
turn on the light caption so.
00:28:26
This is still a new life caption,
00:28:29
but it's working.
00:28:31
Uh in the most uh most cases.
00:28:35
So as you can see everything that
00:28:37
I'm saying will be automatically
00:28:39
added on the screen.
00:28:43
On the bottom left on teams,
00:28:46
you can see a life caption of everything
00:28:50
that I'm saying even the little air.
00:28:53
I did it's on the screen.
00:28:57
OK let's let's close that.
00:29:02
Then uh we can start recording
00:29:04
or turn of the incoming videos.
00:29:08
I also have a chat option. Here. Help.
00:29:14
I can also chat with my colleagues
00:29:19
directly during the video card.
00:29:23
We can do that in private or
00:29:25
in Group with meetings, etc.
00:29:27
And we can close it of course,
00:29:31
And no, the last one we want to see.
00:29:37
Uh let's go in my office
00:29:40
portal where is it here.
00:29:43
Once again into the office portal here,
00:29:46
we want to talk about share point.
00:29:50
So we click on share point?
00:29:54
What is SharePoint SharePoint is
00:29:58
an online collaborative space?
00:30:00
Of shopping sites and in them you
00:30:04
can collaborate with your coworkers.
00:30:07
Let's choose a random one we have a
00:30:10
lot of different SharePoint sites here.
00:30:12
The importance is not how
00:30:14
we create one or we use,
00:30:16
one in the spring session now here
00:30:19
we are only here to talk about the
00:30:22
file Library of share point if
00:30:24
you want to know more about share
00:30:27
point we have awesome videos.
00:30:29
That talk about how to create one etc.
00:30:32
So I'm I'm just choosing a random one
00:30:36
will directly go in the left here.
00:30:38
In the documents tab.
00:30:40
In the documents tab I will find out
00:30:45
the name subject suggest every documents.
00:30:49
I've added to my share point.
00:30:55
As you can see we have every documents.
00:30:58
On the Top I can click on ynew to
00:31:02
create while a new folder even in
00:31:05
your document word Excel PowerPoint.
00:31:08
One note forms and even Internet links.
00:31:11
I can edit this menu to choose if I
00:31:14
want to have word Excel Exeter or not.
00:31:19
But also I can add templates.
00:31:22
Just template why is it?
00:31:23
Why does the name say as it will
00:31:26
be here for you to use a stump
00:31:29
labor they will never be edited?
00:31:31
I can upload files folders
00:31:34
and Tom Plate I can edit.
00:31:37
Everything you have here I can synchronize
00:31:41
my file library with my computer.
00:31:43
What does that mean well let's imagine
00:31:47
that here my file library on share point
00:31:51
is a real life room, a real life library.
00:31:56
You know specifically.
00:31:58
Point is the only door.
00:32:01
That gives me access to this room.
00:32:04
If I synchronise SharePoint,
00:32:05
it will create a new door this door will be
00:32:10
located directly on my computer on local.
00:32:14
So let's imagine once again we have hardware
00:32:16
live from SharePoint Library shampoo.
00:32:19
It is the door to access it.
00:32:21
And if I synchronize I will also
00:32:23
have a new door to access it from
00:32:27
directly my computer in local.
00:32:29
So $2 to access the same library
00:32:32
everything you do on one side
00:32:34
will affect the other side.
00:32:36
I edited document.
00:32:37
It will be edited from the two
00:32:40
side I'd elite one.
00:32:41
I create one everything will
00:32:43
affect the library from the
00:32:46
two side so be careful with that,
00:32:48
but well it could be really useful.
00:32:52
Also, if I click on let's say um.
00:32:59
Up on a document right click if I want to,
00:33:03
I can share this document.
00:33:06
By sharing a document I can give access
00:33:10
well once again to this document 2.
00:33:15
A coworker I can choose so I want
00:33:18
to share this document to Lisa.
00:33:21
OK, I can share this document that is
00:33:25
in my shop on site to someone else.
00:33:30
Outside of the shopping sites.
00:33:32
So it will allow me to share specific
00:33:34
documents without sharing everything
00:33:36
if I want to, I can also. Up.
00:33:40
As you can see share folders and by
00:33:43
default every documents that are into
00:33:46
these folders will be shared with
00:33:49
whatever I've been sharing it with.
00:33:55
And do not worry because yeah as
00:33:57
we said share point is a online
00:34:00
collaborative space so everybody is
00:34:03
able to edit documents, etc etc.
00:34:06
But do not be afraid because I can if I
00:34:10
want to do a right click on a document.
00:34:14
And here I can access the version history.
00:34:20
I will be able to find every instances of
00:34:24
an existing document here I only have one.
00:34:29
But you can have a lots
00:34:32
of different versions.
00:34:33
Those different version containing
00:34:35
different content of documents and
00:34:37
with the version. We can view it.
00:34:40
Restore it or even deleted,
00:34:42
but here we cannot because it's only one.
00:34:48
OK let's get back on our PowerPoint.
00:34:51
Here we saw teams to collaborate
00:34:55
with mostly but also share point
00:35:00
with the shared libraries.
00:35:03
So if you have any questions do
00:35:06
not hesitate to ask them right now.
00:35:09
If you have anyone not worry.
00:35:13
So here we saw the groups
00:35:17
Yammer teams and share point.
00:35:22
Before I let you go do not forget
00:35:25
to go on our training platform to
00:35:29
check on every video that we can
00:35:33
have tutorials use cases that can
00:35:36
really be useful to find informations
00:35:40
about a specific application.
00:35:42
Of course, if you don't have any question uh.
00:35:46
I only have to thank you for being today.
00:35:49
Make the good use of virtual and
00:35:52
and of course I visual too have
00:35:54
a good day goodbye everyone.
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